Audit and Financial Control. In order to ensure sound financial management of the Phare funds, the Beneficiary Country must have a system for management and control of assistance in accordance with generally accepted principles and standards in place. This system shall fulfil the requirements set out in Art. 164 of the Financial Regulation, and in particular provide adequate assurance of the correctness, regularity and eligibility of claims on Community assistance. The Beneficiary Country’s management and control systems shall provide a sufficient audit trail, as defined in Art. 7 (2) of Commission Regulation 438/200120. The competent national financial control authority shall carry out appropriate financial controls of all actors involved in the implementation of the programme. Each year an audit plan and a summary of the findings and main recommendations of the audits carried out and an outline of the follow-up given to past audit recommendations shall be sent to the Commission. Audit reports shall be at the disposal of the Commission.

Audit and Financial Control. The accounts and operations of all activities carried out under the programme are subject to supervision and financial control by the Commission (including the European Anti-Fraud Office) and audits by the European Court of Auditors. This includes measures such as ex-ante verification of tendering and contracting carried out by the Delegation in the Beneficiary Country once the decentralised management applies In order to ensure the efficient protection of the financial interests of the Community, the Commission (including the European Anti-Fraud Office) may conduct on-the-spot checks and inspections in accordance with the procedures foreseen in Council Regulation (EC, Euratom) 2185/968. The controls and audits described above are applicable to all contractors and subcontractors who have received Community funds.

Audit and Financial Control. The billing vendor will provide OFAU with a statement of the gross amount received through revenue recovery during the preceding calendar month. • The billing vendor will provide OFAU with a statement of monthly charges incurred and accrued for revenue recovery efforts during the preceding calendar month. OFAU will be responsible for reviewing the statement and be responsible for payment of such charges properly due and owing to billing vendor. • OFAU will provide TOWN with an interim report evidencing the number of calls generating bills, amounts billed, revenue received, accounts deemed uncollectible and such other non-privileged financial information as the TOWN may require. On A Quarterly Basis: OFAU will provide the TOWN with reports prepared by OFAU or its billing vendor evidencing the number of calls generating bills, amounts billed, revenue received, accounts deemed uncollectible and such other non-privileged financial information as the TOWN may require. The reports and documentation required on a quarterly basis will be provided to TOWN in a format approved by the TOWN Board. Nothing herein shall require OFAU to disclose a patient’s identity or other protected health information as governed by HIPAA or other governmental statute, rule or regulation. On An Annual Basis: OFAU will have a review of its financial status and revenue recovery operations performed by a certified public accountant and a copy of such review shall be provided to the TOWN. The TOWN Board or its designee, will implement procedures and policies and provide for the orderly administration and review of revenue and reports generated from the ambulance and EMS revenue recovery process. The policies and procedures implemented by the TOWN shall not be unreasonably burdensome to OFAU or its billing vendor. Donations made to OFAU shall not be considered revenue for purposes of this paragraph.

Audit and Financial Control. 7.1 Fees collected by NPRS will be deposited in a federally insured bank account. 7.2 On a Quarterly Basis or other interval requested by the Town, a NPRS representative will present to the Town Board as follows: 7.2.1 NPRS will provide the Town with reports prepared by NPRS or its billing vendor demonstrating the number of calls generating bills, amounts billed, fees collected, accounts deemed uncollectible, and such other non- privileged financial information as the Town may require. 7.2.2 NPRS will provide the Town with copies of bank statements (with balances) and account reconciliations for the collection funds designated in Section 7.1 of this Agreement. 7.2.3 NPRS will provide the Town with copies of ambulance billing reports that include amounts billed during and the amount of fees collected during the preceding month, the amount of write-offs of uncollectable bills, if any, the percentage rate of collection in amount collected versus amount billed, and the billable call volume as a percentage of total call volume. 7.2.4 Donations made to NPRS and other sources of revenue not arising from fee collection (e.g. grants, fundraisers, memorials, monetary gifts) shall not be considered collections for purposes of this Agreement.

Audit and Financial Control. 7.1 Revenue collected by MFAU will be deposited in a federally insured bank account. 7.2 On A Monthly Basis No later than the 15th day of each month: 7.2.1 MFAU will provide the TOWN with reports prepared by MFAU or its billing vendor demonstrating the number of calls generating bills, amounts billed, revenue received, accounts deemed uncollectible, and such other non-privileged financial information as the TOWN may require. 7.2.2 MFAU will provide the TOWN with copies of bank statements (with balances) and account reconciliations for the revenue funds designated in Section 7.1 of this AGREEMENT. 7.2.3 MFAU will provide the TOWN with copies of ambulance billing reports that include amounts billed during and the amount of revenue received during the preceding month, the amount of write-offs of uncollectable bills, if any, the percentage rate of recovery in amount collected versus amount billed, and the billable call volume as a percentage of total call volume. 7.3 On an Annual Basis No later than May 1: 7.3.1 MFAU will provide the TOWN with an annual summary of the number of calls and call type, revenues, expenses, and other measurable deliverables as the TOWN may request in a format acceptable to the TOWN. 7.3.2 MFAU will provide the TOWN a copy of MFAU’s (current) filed IRS FORM 990 each year during the term of this AGREEMENT. In the event that MFAU obtains an extension from the IRS to file its Form 990 beyond May 1, MFAU will provide a copy of said Form 990 to TOWN as soon as possible after filing. 7.3.3 With the exception of the annual audit prepared by the certified public accountant, any reports and documentation required herein will be provided to the TOWN in a format either approved by or acceptable to the Town Supervisor. Nothing herein shall require or imply that MFAU is obligated to disclose a patient’s identity or other protected health information as governed by HIPAA or other governmental statute, rule or regulation. 7.3.4 Donations made to MFAU and other sources of revenue not arising from revenue recovery (e.g., grants, fundraisers, memorials, monetary gifts) shall be disclosed but shall not be considered revenue for purposes of this Agreement.

Audit and Financial Control. 7.1 Revenue collected by MFAU will be deposited in a federally insured bank account. 7.2 On A Quarterly Basis No later than the 15th day at the end of March, July, October and January: 7.2.1 MFAU will provide the TOWN with reports prepared by MFAU or its billing vendor demonstrating the number of calls generating bills, amounts billed, revenue received, accounts deemed uncollectible, and such other non-privileged financial information as the TOWN may require. 7.2.2 MFAU will provide the TOWN with copies of bank statements (with balances) and account reconciliations for the revenue funds designated in Section 7.1 of this AGREEMENT. 7.2.3 MFAU will provide the TOWN with copies of ambulance billing reports that include amounts billed during and the amount of revenue received during the preceding month, the amount of write-offs of uncollectable bills, if any, the percentage rate of recovery in amount collected versus amount billed, and the billable call volume as a percentage of total call volume.

Audit and Financial Control. In order to ensure sound financial management of the Phare funds, the Beneficiary Country must have a system for management and control of assistance in accordance with generally accepted principles and standards in place. This 13 Council Regulation (EC, Euratom) 2185/96 of 11. November 1996, OJ L 292; 15.11.1996; p. 2 14 as referred to in the General Conditions relating to the Financing Memorandum” attached to the Framework Agreement system shall in particular provide adequate assurance of the correctness, regularity and eligibility of claims on Community assistance. The Beneficiary Country’s management and control systems shall provide a sufficient audit trail, as defined in Art. 7 (2) of Commission Regulation 438/200115. The competent national financial control authority shall carry out appropriate financial controls of all actors involved in the implementation of the programme. Each year an audit plan and a summary of the findings and main recommendations of the audits carried out and an outline of the follow-up given to past audit recommendations shall be sent to the Commission. Audit reports shall be at the disposal of the Commission.

Audit and Financial Control. In order to ensure sound financial management of the Phare funds, the Beneficiary Country must have a system for management and control of assistance in accordance with generally accepted principles and standards in place. This system shall fulfil the requirements set out in Art. 164 of the Financial Regulation, and in particular provide 18 Council Regulation (EC, Euratom) 2185/96 of 11. November 1996, OJ L 292; 15.11.1996; p. 2 19 as referred to in the General Conditions relating to the Financing Memorandum” attached to the Framework Agreement adequate assurance of the correctness, regularity and eligibility of claims on Community assistance. The Beneficiary Country’s management and control systems shall provide a sufficient audit trail, as defined in Art. 7 (2) of Commission Regulation 438/200120. The competent national financial control authority shall carry out appropriate financial controls of all actors involved in the implementation of the programme. Each year an audit plan and a summary of the findings and main recommendations of the audits carried out and an outline of the follow-up given to past audit recommendations shall be sent to the Commission. Audit reports shall be at the disposal of the Commission.

Audit and Financial Control. In order to ensure sound financial management of the Phare funds, the Beneficiary Country must have a system for management and control of assistance in accordance with generally accepted principles and standards in place. This system shall fulfil the requirements set out in Art. 164 of the Financial Regulation, and in particular provide adequate assurance of the correctness, regularity and eligibility of claims on Community assistance. 18 Council Regulation (EC, Euratom) 2185/96 of 11. November 1996, OJ L 292; 15.11.1996; p. 2 19 as referred to in the General Conditions relating to the Financing Memorandum” attached to the Framework Agreement The Beneficiary Country’s management and control systems shall provide a sufficient audit trail, as defined in Art. 7 (2) of Commission Regulation 438/200120. The competent national financial control authority shall carry out appropriate financial controls of all actors involved in the implementation of the programme. Each year an audit plan and a summary of the findings and main recommendations of the audits carried out and an outline of the follow-up given to past audit recommendations shall be sent to the Commission. Audit reports shall be at the disposal of the Commission.

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