City of Bend Project Manager. The City of Bend shall assign project manager(s) prior to the start of this Project with overall responsibility and authority to make decisions related to project Scope, scheduling, and task assignment, and communicates decisions and commitments to the Tyler project manager(s) in a timely and efficient manner. When the City of Bend project manager(s) do not have the knowledge or authority to make decisions, he or she engages the correct resources from City of Bend to participate in discussions and make decisions in a timely fashion to avoid Project delays. Contract Management o Validates contract compliance throughout the Project. o Ensures invoicing and Deliverables meet contract requirements. o Refers all contract and invoicing questions to the appropriate resource. o Coordinates sign offs on contract milestone acknowledgment documents. o Collaborates on Change Requests, if needed, to ensure proper Scope and budgetary compliance. Planning o Review and acknowledge Implementation Management Plan. o Defines project tasks and resource requirements for City of Bend project team. o Collaborates in the development and approval of the initial Project Plan and Project Plan. o Collaborates with Tyler project manager(s) to plan and schedule Project timelines to achieve on-time implementation. Implementation Management o Tightly manages Project budget and Scope and collaborates with Tyler project manager(s) to establish a process and approval matrix to ensure Scope changes and budget planned versus actual are transparent and handled effectively and efficiently. o Collaborates with Tyler project manager to establish and manage a schedule and resource plan that properly supports the Project Plan, as a whole, that is also in balance with Scope/budget. o Collaborates with Tyler Project manager(s) to establish risk/issue tracking/reporting process between the City of Bend and Tyler and takes all necessary steps to proactively mitigate these items or communicates with transparency to Tyler any items that may impact the outcomes of the Project. o Collaborates with Tyler Project manager(s) to establish key business drivers and success indicators that will help to govern Project activities and key decisions to ensure a quality outcome of the Project. o Routinely communicates with both City of Bend staff and Tyler, aiding in the understanding of goals, objectives, current status, and health of the Project by all team members. Team Management o Acts as liaison between ...
