COMPENSATION FOR TRANSPORTATION, MEALS, LODGING EXPENSES. The AOC shall reimburse the Contractor for the following transportation, meals, and lodging expenses.
COMPENSATION FOR TRANSPORTATION, MEALS, LODGING EXPENSES. 3.1 The AOC shall reimburse the Contractor for the following transportation, meals, and lodging expenses.
3.1.1 Subject to the limitations set forth herein, the AOC shall reimburse the Contractor for actual expenses incurred for reasonable and necessary transportation, meals, lodging, and other travel-related expenses required performing the Work of this Agreement.
3.1.2 The Contractor shall submit a written travel plan to the AOC Project Manager prior to incurring any travel expenses, including the reason for the trip, number of persons traveling, types of expenses the Contractor expects to incur and the estimated costs. Prior approval of the travel plan is required.
3.1.3 For necessary air transportation, the AOC will reimburse the Contractor for the actual cost incurred. All air transportation is limited to coach fares and must be booked a minimum of fourteen (14) days prior to travel, unless the AOC Project Manager agrees otherwise in writing.
3.1.4 For overnight travel, in accordance with the California Victim Compensation and Government Claims Board (formerly State Board of Control) guidelines, the AOC will reimburse the Contractor for meal and lodging expenses in an amount not to exceed $150.00 per day, plus sales tax. Meals shall be reimbursed at the actual cost not to exceed the following maximum amounts per person per day: breakfast~$6.00; lunch~$10.00; dinner~$18.00; and/or incidentals~$6.00. Hotel room rental shall be reimbursed for the actual cost not to exceed $110.00 per Day plus tax and/or energy surcharge. Within the counties of Alameda, San Francisco, San Mateo, and Santa Xxxxx, the maximum rate is $140.00 (per day per person), plus tax and energy surcharge.
3.1.5 Reasonable ground transportation expenses will be reimbursed at applicable IRS approved rate per mile. Airport parking will be reimbursed based on the State-approved airport economy parking policy.
