Counseling Memoranda/Letters of Reprimand. An employee who receives a Counseling Memorandum or Letter of Reprimand must be given the opportunity to initial said letter before it is placed in his/her personnel file, one located with the Commissioner of Personnel and one located with the Sheriff or department head. The employee may respond to said Counseling Memorandum or Letter of Reprimand by written signed response. This response shall be placed in the employee's official personnel files (as stated above) along with the original Counseling Memorandum or Letter of Reprimand and shall be part of that file for two (2) years from the date of the original memorandum or letter. It shall be the employee's responsibility to request the removal of any memos or letters which are more than two (2) years old.
