ELECTION EXPENSES Clause Samples
The 'Election Expenses' clause defines how costs related to conducting an election are to be managed and allocated. Typically, this clause outlines which party or parties are responsible for covering expenses such as printing ballots, hiring polling staff, or renting venues for voting. By clearly specifying financial responsibility, the clause helps prevent disputes over payment and ensures that all necessary costs are anticipated and properly handled during the election process.
ELECTION EXPENSES a) The Participating Political Subdivisions agree to share the costs of administering this Joint Election as specified in “Attachment A.” The Election Administrator will charge a general supervisory fee not to exceed ten (10%) percent of the total cost of this Joint Election as authorized by Section 31.100 of the Texas Election Code. In no event will the ten (10%) percent general supervisory fee be refunded to any Participating Political Subdivision. If the ballot, candidates, or propositions supplied by the Participating Political Subdivision are changed after their initial programming and/or printing by the Elections Administrator due to a court order from a court of competent jurisdiction, the affected Participating Political Subdivision(s) agrees to pay all expenses associated with re-printing and re-programming the ballots pursuant to a court order including expenses for expedited services and “Attachment A” will be amended by the Election Administrator.
b) Allocation of costs among the Participating Political Subdivisions will be according to a formula based on the average cost per polling Vote Center/polling place and the allocation of election day Tabulators in that polling place (“Unit Cost”). The Unit Cost will be determined by dividing the total of the itemized list of estimated election expenses by the total number of Vote Centers/polling places and calculations of active registered voters in each political subdivision. Any Participating Political Subdivision that requests additional Vote Centers/polling locations, equipment, or a different combination of precincts in polling places/Vote Centers that exceeds the Unit Cost will be billed directly
ELECTION EXPENSES a. The participating authorities mutually agree to pay the actual expenses attributable to their portion of the programming, coding, and ballot layout costs. Programming of voting equipment owned by Houston County is prepared by Election Systems and Software (ES&S).
b. The participating authorities mutually agree to have the contracting officer prepare and mail all ballots by mail to Voters for FPCA/Absentee Ballot request at cost (estimated at $4.00) per application.
c. The cost of any special request from a participant, which is not agreed upon by all authorities, shall be borne by that participant.
d. The participating authorities mutually agree to share election expenses incurred, including but not limited to, the costs and expenses of election supplies, newspaper publication of the testing notice, air cards for electronic poll books, logic and accuracy testing, voting machines and equipment transportation, absentee voting expenses, and other election related expenses.
e. The participating authorities mutually agree to share the cost of all election personnel including overtime (excluding the Contracting Officer). This will include the Early Voting clerks, Election Day workers, Early Voting Ballot Board, along with any temporary employees hired to assist with delivery of equipment and supplies, and election workers at the central accumulation station, etc. On Election Day, only the political subdivisions sharing that polling location will equally split the personnel cost. Any hours worked over forty (40) hours per week by the full-time employees of the EA (shall be monitored and authorized by the County Election Officer) beginning the Friday immediately before early voting begins and concluding the Friday following Election Day, due to the complexity of the elections, will be paid at one and one half (1 ½) time his/her regular rate and will be a shared cost by all participating authorities.
f. The participating authorities mutually agree to lease the county-owned election equipment in accordance with Section 123.032 of the Texas Election Code. The voting system to be used in the election is the ES&S Model DS450 Tabulation Scanner and the ES&S ExpressVote. At minimum, one accessible voting system, the ES&S ExpressVote, will be provided at each poll location. Early voting equipment will be shared by participating entities. However, on Election Day, only the political subdivisions sharing that polling location will equally split the cost to lease the equi...
ELECTION EXPENSES a) The Participating Political Subdivisions agree to share the costs of administering this Joint Election as specified in “Attachment A.” The Election Administrator will charge a general supervisory fee not to exceed ten (10%) percent of the total cost of this Joint Election as authorized by Section 31.100 of the Texas Election Code. In no event will the ten (10%) percent general supervisory fee be refunded to any Participating Political Subdivision. If the ballot, candidates, or propositions supplied by the Participating Political Subdivision are changed after their initial programming and/or printing by the Elections Administrator due to a court order from a court of competent jurisdiction, the affected Participating Political Subdivision(s) agrees to pay all expenses associated with re-printing and re-programming the ballots pursuant to a court order including expenses for expedited services and “Attachment A” will be amended by the Election Administrator.
b) Allocation of costs among the Participating Political Subdivisions will be according to a formula based on the total cost of the Joint Election multiplied by the Participating Political Subdivision’s percentage of the total current, and active registered voters for the