Electronic Grievance Filing Sample Clauses

Electronic Grievance Filing. Grievances shall be filed using the electronic grievance system. Bargaining unit employees and Union Representatives or Alternates shall have access to the electronic grievance system from their agency website (intra-net), State of Ohio, Unit 2 Association website, and/or the Office of Collective Bargaining (OCB) website. The electronic grievance system may be accessed from a home or a work computer or a computer in a designated union office. State of Ohio agencies shall ensure access to the internet in the workplace is sufficient for use of the electronic grievance system to facilitate the processing of grievances. If a system/programming error occurs which makes the electronic system unavailable prohibiting the timely initial filing of a grievance, the initial filing timeline in this Article shall be automatically extended until the end of the employee’s next shift actually worked. Where there is no computer and internet available for the Associate or Alternate to use, the Associate or Alternate may use their own computer/tablet and WI-FI access device for the purpose of accessing the electronic grievance system and virtual grievance meetings. The computer/tablet and WI-FI access device used by the State of Ohio, Unit 2 Association must be password protected. The Associate or Alternate will be responsible for obtaining and maintaining the necessary password protection for the computer/tablet and WI-FI access device. The parties will continue discussion to examine, improve, and implement electronic signatures for purposes of resolving and closing grievances.
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Electronic Grievance Filing. Grievances shall be filed using the electronic grievance system. Bargaining unit employees and the Association shall have access to the electronic grievance system from their agency website (intranet), OEA/SCOPE website, and/or the Office of Collective Bargaining (OCB) website. The electronic grievance system may be accessed from a home or a work computer or a computer in a designated Association office. State of Ohio agencies shall ensure access to the internet in the workplace is sufficient for use of the electronic grievance system to facilitate the processing of grievances. If a system/programming error occurs which makes the electronic grievance system unavailable prohibiting the timely initial filing of a grievance, the initial filing timeline in this Article shall be automatically extended until the end of the employee’s next scheduled shift. Where there is no computer and internet available for the Association to use during any grievance hearings, the Association may use their own computer/tablet and WI-FI access device for the purpose of accessing virtual grievance meetings and the electronic grievance system. The computer/tablet and WI-FI access device used by the Association must be password protected. The local Association will be responsible for obtaining and maintaining the necessary password protection for the computer/tablet and WI-FI access device.
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Electronic Grievance Filing. Grievances shall be filed using the electronic grievance system. Bargaining unit employees and Union Representatives or Alternates shall have access to the electronic grievance system from their agency website (intra-net), State of Ohio, Unit 2 Association website, and/or the Office of Collective Bargaining (OCB) website. The electronic grievance system may be accessed from a home or a work computer or a computer in a designated union office. State of Ohio agencies shall ensure access to the internet in the workplace is sufficient for use of the electronic grievance system to facilitate the processing of grievances. If a system/programming error occurs which makes the electronic system unavailable prohibiting the timely initial filing of a grievance, the initial filing timeline in this Article shall be automatically extended until the end of the employee’s next shift actually worked. of resolving and closing grievances.
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Electronic Grievance Filing. Grievances shall be filed using the electronic grievance system. Bargaining unit employees and FOP Representatives or Alternates shall have access to the electronic grievance system from their agency website (intra-net), F.O.P. Labor Council website, and/or the Office of Collective Bargaining (OCB) website. The electronic grievance system may be accessed from a home or a work computer or a computer in a designated union office. State of Ohio agencies shall ensure access to the internet in the workplace is sufficient for use of the electronic grievance system to facilitate the processing of grievances. If a system/programming error occurs which makes the electronic system unavailable prohibiting the timely initial filing of a grievance, the initial filing timeline in this Article shall be automatically extended until the end of the employee’s next shift actually worked. Where there is no computer and internet available for the Associate or Alternate to use, the Associate or Alternate may use their own computer/tablet and WI-FI access device for the purpose of accessing the electronic grievance system. The computer/tablet and WI-FI access device used by the
Sample 1

Related to Electronic Grievance Filing

  • ELECTRONIC SUBMITTALS Contractor shall obtain a license for the State to utilize Submittal Exchange for the purposes of this project. The State and its representatives will have full control of the use of Submittal Exchange by authorized users of the State.

  • Electronic Visit Verification ("EVV A. To ensure: 1. the EVV system is used to verify the provision of services governed under 40 TAC, Chapter 68 or its successor; 2. only authorized people access the Contractor's EVV account; 3. all data elements required by HHSC or HHSC's designee are uploaded or entered and maintained in the EVV system completely, accurately, and prior to submitting the claim; 4. that each time services governed by 40 TAC Chapter 68 or its successor are delivered to an individual, the Contractor's staff uses an HHSC-approved EVV system; and 5. service delivery documentation is immediately available for review by HHSC when requested. B. Equipment provided to Contractor by HHSC, HHSC’s designee, or an HHSC-approved EVV vendor, must be returned in good condition when the equipment is no longer needed under this Contract. In the context of this agreement, “good condition” means Contractor must not place any marks or identifying information on the equipment and may not alter information on the equipment including logos and serial numbers. If the equipment is lost, stolen, marked, altered or damaged by Contractor, Contractor may be required to pay the replacement cost for each piece of equipment that is lost, stolen, marked or damaged. Replacement costs for lost, stolen, marked or damaged equipment may be assessed periodically. If Contractor recovers previously lost or stolen equipment for which Contractor paid the replacement cost in the prior 12 months, Contractor may return the equipment and be reimbursed for the replacement costs within 12 months of the date HHSC, HHSC’s designee or an HHSC-approved EVV vendor (as applicable) received payment in full from the Contractor. This is provided the equipment is returned in good condition as specified above. C. HHSC may perform EVV compliance oversight reviews to determine if Contractor has complied with EVV compliance requirements as outlined in 40 TAC Chapter 68 or its successor, EVV Policy posted on the HHSC EVV website or EVV Policy Handbook. D. If the Contractor determines an electronic record in the EVV system needs to be adjusted at any time, the Contractor will make the adjustment in the EVV system using the most appropriate EVV reason code number(s), EVV reason code description(s) and enter any required free text when completing visit maintenance in the EVV system, if applicable. E. Contractor must begin using an HHSC-approved EVV system prior to submitting an EVV relevant claim. F. All claims for services required to use EVV (EVV claims) must match to an accepted EVV visit transaction in the EVV Aggregator (the state’s centralized EVV database) prior to reimbursement of an EVV claim. Without a matching accepted EVV visit transaction, the claim will be denied. G. Contractor must submit all EVV related claims through the Texas Medicaid Claims Administrator, or as otherwise described in the EVV Policy posted on the HHSC EVV website or in the EVV Policy Handbook. H. Contractor must complete all required EVV training as outlined in the EVV Policy posted on the HHSC EVV website or EVV Policy Handbook: • Prior to using either an EVV vendor system or an EVV proprietary system and • Yearly thereafter. I. Contractor and, if applicable, the Contractor’s appointed EVV system administrator, must complete, sign and date the EVV Onboarding Form as outlined in 40 TAC Chapter 68 or its successor, EVV Policy posted on the HHSC website or EVV Policy Handbook.

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