Common use of Employee Personnel Files Clause in Contracts

Employee Personnel Files. 14.2.1 An employee may inspect material in his/her personnel file which may serve as a basis for affecting the status of employment except materials which: (a) are obtained prior to employment (b) were prepared by identifiable examination committee members, or (c) were obtained in connection with a promotional examination. 14.2.2 An employee may inspect such material in his/her personnel file, with the exception of the above specified items, during the normal business hours of the District central office at times other than when the employee is required to render service. Such inspection shall take place under the supervision of a District administrator or designee. Upon the written authorization of the employee, an Association representative may so inspect the employee's personnel file. 14.2.3 No materials of a derogatory nature, except the above specified items, may be placed in an employee's personnel file without allowing the employee an opportunity to review and comment thereon. An employee shall have the right to enter, and have attached to any such derogatory statement, his/her own comments thereon. The review and comment upon materials of a derogatory nature shall take place during the normal business hours of the District Office and at times when the employee can be spared from duty, as determined by the supervisor to leave the normal place of work during assigned duty times for such review and comment without salary reduction. 14.2.4 All material placed in an employee's personnel file shall be dated and signed by the contributor. 14.2.5 The official personnel file of each unit member as referred to in this section shall be kept in the District Office.

Employee Personnel Files. 14.2.1 5.3.1 An employee may inspect material in his/her the employee's own personnel file which may serve as a basis for affecting the employee's status of employment employment, except materials which: (a) are a. were obtained prior to employment; (b) b. were prepared by identifiable examination committee members, ; or (c) c. were obtained in connection with a promotional examination. 14.2.2 5.3.2 An employee may inspect such material materials in his/her the employee's own personnel file, with the exception of the above specified items, during the normal business hours of the District central office Employer's Office, at times other than when the employee is required to render service. Such inspection shall take place under the supervision of a District administrator or designee. Upon the written authorization of the employee, an Association representative may so inspect the employee's personnel fileManagement. 14.2.3 5.3.3 No materials of a derogatory natureadverse comments, except the above specified items, may be placed in an employee's personnel file without allowing the employee an opportunity to review and comment thereon. An employee shall have the right to enter, and have attached to any such derogatory statement, his/her own comments thereon. The review and comment upon materials of a derogatory an adverse nature shall take place during the normal business hours of the District Employer's Office and at times a time when the employee can be spared released from duty, as determined by the Employer. The employee shall submit a request in advance to the employee's supervisor to leave the normal place of work during assigned duty times for such review and comment without salary reductioncomment. Written comments from the employee regarding adverse materials are to be submitted for inclusion in the personnel file within ten (10) working days of the initial notice to the employee. 14.2.4 5.3.4 All material placed in an employee's personnel file shall be dated and signed by the contributor. 14.2.5 The official 5.3.5 Upon the written request of an employee, disciplinary documents unrelated to an on-going problem and more than four (4) years old, will be removed from the employee's personnel file of each unit member as referred to in this section shall be kept in with mutual agreement between the District Officeemployee and the Employer.

Employee Personnel Files. 14.2.1 5.3.1 An employee may inspect material in his/her the employee's own personnel file which may serve as a basis for affecting the employee's status of employment employment, except materials which: (a) are a. were obtained prior to employmentemployment; (b) b. were prepared by identifiable examination committee members, members; or (c) c. were obtained in connection with a promotional examination. 14.2.2 5.3.2 An employee may inspect such material materials in his/her the employee's own personnel file, with the exception of the above specified items, during the normal business hours of the District central office Employer's Office, at times other than when the employee is required to render service. Such inspection shall take place under the supervision of a District administrator or designee. Upon the written authorization of the employee, an Association representative may so inspect the employee's personnel fileManagement. 14.2.3 5.3.3 No materials of a derogatory natureadverse comments, except the above specified items, may be placed in an employee's personnel file without allowing the employee an opportunity to review and comment thereon. An employee shall have the right to enter, and have attached to any such derogatory statement, his/her own comments thereon. The review and comment upon materials of a derogatory an adverse nature shall take place during the normal business hours of the District Employer's Office and at times a time when the employee can be spared released from duty, as determined by the Employer. The employee shall submit a request in advance to the employee's supervisor to leave the normal place of work during assigned duty times for such review and comment without salary reductioncomment. Written comments from the employee regarding adverse materials are to be submitted for inclusion in the personnel file within ten (10) working days of the initial notice to the employee. 14.2.4 5.3.4 All material placed in an employee's personnel file shall be dated and signed by the contributor. 14.2.5 The official 5.3.5 Upon the written request of an employee, disciplinary documents unrelated to an on- going problem and more than four (4) years old, will be removed from the employee's personnel file of each unit member as referred to in this section shall be kept in with mutual agreement between the District Officeemployee and the Employer.

Employee Personnel Files. 14.2.1 An employee may inspect material in his/her their personnel file which may serve as a basis for affecting the status of employment except materials which: (a) are obtained prior to employment (b) were prepared by identifiable examination committee members, or (c) were obtained in connection with a promotional examination. 14.2.2 An employee may inspect such material in his/her their personnel file, with the exception of the above specified items, during the normal business hours of the District central office at times other than when the employee is required to render service. Such inspection shall take place under the supervision of a District administrator or designee. Upon the written authorization of the employee, an Association representative may so inspect the employee's personnel file. 14.2.3 No materials of a derogatory nature, except the above specified items, may be placed in an employee's personnel file without allowing the employee an opportunity to review and comment thereon. An employee shall have the right to enter, and have attached to any such derogatory statement, his/her their own comments thereon. The review and comment upon materials of a derogatory nature shall take place during the normal business hours of the District Office and at times when the employee can be spared from duty, as determined by the supervisor to leave the normal place of work during assigned duty times for such review and comment without salary reduction. 14.2.4 All material placed in an employee's personnel file shall be dated and signed by the contributor. 14.2.5 The official personnel file of each unit member as referred to in this section shall be kept in the District Office.

Employee Personnel Files. 14.2.1 An employee may inspect material in his/her their personnel file which may serve as a basis for affecting the status of employment except materials which: (a) are obtained prior to employment (b) were prepared by identifiable examination committee members, or (c) were obtained in connection with a promotional examination. 14.2.2 An employee may inspect such material in his/her their personnel file, with the exception of the above specified items, during the normal business hours of the District central office at times other than when the employee is required to render service. Such inspection shall take place under the supervision of a District administrator or designee. Upon the written authorization of the employee, an Association a CSEA representative may so inspect the employee's personnel file. 14.2.3 No materials of a derogatory nature, except the above specified items, may be placed in an employee's personnel file without allowing the employee an opportunity to review and comment thereon. An employee shall have the right to enter, and have attached to any such derogatory statement, his/her their own comments thereon. The review and comment upon materials of a derogatory nature shall take place during the normal business hours of the District Office and at times when the employee can be spared from duty, as determined by the supervisor to leave the normal place of work during assigned duty times for such review and comment without salary reduction. 14.2.4 All material placed in an employee's personnel file shall be dated and signed by the contributor. 14.2.5 The official personnel file of each unit member as referred to in this section shall be kept in the District Office.

Employee Personnel Files. 14.2.1 5.3.1 An employee may inspect material in his/her the employee's own personnel file which may serve as a basis for affecting the employee's status of employment employment, except materials which: (a) are a. were obtained prior to employment; (b) b. were prepared by identifiable examination committee members, ; or (c) c. were obtained in connection with a promotional examination. 14.2.2 5.3.2 An employee may inspect such material materials in his/her the employee's own personnel file, with the exception of the above specified items, during the normal business hours of the District central office Employer's Office, at times other than when the employee is required to render service. Such inspection shall take place under the supervision of a District administrator or designee. Upon the written authorization of the employee, an Association representative may so inspect the employee's personnel fileManagement. 14.2.3 5.3.3 No materials of a derogatory natureadverse comments, except the above specified items, may be placed in an employee's personnel file without allowing the employee an opportunity to review and comment thereon. An employee shall have the right to enter, and have attached to any such derogatory statement, his/her own comments thereon. The review and comment upon materials of a derogatory an adverse nature shall take place during the normal business hours of the District Employer's Office and at times a time when the employee can be spared released from duty, as determined by the Employer. The employee shall submit a request in advance to the employee's supervisor to leave the normal place of work during assigned duty times for such review and comment without salary reductioncomment. Written comments from the employee regarding adverse materials are to be submitted for inclusion in the personnel file within ten (10) working days of the initial notice to the employee. 14.2.4 5.3.4 All material placed in an employee's personnel file shall be dated and signed by the contributor. 14.2.5 The official 5.3.5 Upon the written request of an employee, disciplinary documents unrelated to an on- going problem and more than four (4) years old, will be removed from the employee's personnel file of each unit member as referred to in this section shall be kept in with mutual agreement between the District Officeemployee and the Employer.