EXAMINATION OF FINANCIAL RECORDS. Bidder/Contractor shall maintain books, program and financial records, documents and other evidence pertaining to costs and expenses related to this Bid/Agreement in such detail as will properly reflect all costs of labor, materials, equipment, supplies, services and other costs and expenses of whatever nature for which City funding has been provided under the provisions of this Bid/Agreement. The Bidder/Contractor shall maintain such books, records, documents and other materials in accordance with Generally Accepted Accounting Principles, where applicable. The Bidder/Contractor shall provide access, during normal business hours, to such books, program and financial records, documents and other evidence upon request of the Mayor, the City Controller or their designees upon receipt of reasonable advance notice, either oral or written. Bidders/Contractors books, records, program and financial records, documents and other evidence pertaining to services provided under this Bid/Agreement shall be preserved and made available for a period of three (3) years following the termination of this Bid/Agreement. The Mayor, the City Controller or their designees may audit, examine, review, photocopy, and/or make excerpts or transcripts of any of Bidders/Contractors books, records, program and financial records, documents and other evidence. Any deficiencies noted in any audit reports or otherwise must be fully resolved by the Bidder/Contractor, to the Citys sole satisfaction, within thirty (30) days after the Bidders/Contractors receipt of written notice of such deficiencies. Failure of the Bidder/Contractor to comply with the provisions set forth in this paragraph may constitute a violation of this Bid/Agreement and, at the Citys sole discretion, may result in the City withholding future payments.
EXAMINATION OF FINANCIAL RECORDS. Contractor shall maintain books, program and financial records, documents and other evidence pertaining to costs and expenses related to this Agreement in such detail as will properly reflect all costs of labor, materials, equipment, supplies, services and other costs and expenses of whatever nature for which City funding has been provided under the provisions of this Agreement. The Contractor shall maintain such books, records, documents and other materials in accordance with Generally Accepted Accounting Principles, where applicable. The Contractor shall provide access, during normal business hours, to such books, program and financial records, documents and other evidence upon request of the Mayor, the City Controller, or their designees upon receipt of reasonable advance notice, either oral or written. Contractor’s books, records, program and financial records, documents and other evidence pertaining to services provided under this Agreement shall be preserved and made available for a period of three (3) years following the termination of this Agreement. The Mayor, the City Controller, or their designees may audit, examine, review, photocopy, and/or make excerpts or transcripts of any of Contractor’s books, records, program and financial records, documents and other evidence. Any deficiencies noted in any audit reports or otherwise must be fully resolved by the Contractor, to the City’s sole satisfaction, within thirty (30) days after the Contractor’s receipt of written notice of such deficiencies. Failure of the Contractor to comply with the provisions set forth in this paragraph may constitute a violation of this Agreement and, at the City’s sole discretion, may result in the City withholding future payments.
EXAMINATION OF FINANCIAL RECORDS. (1) The information required by this section shall pertainSection 18 pertains to Contractor’s operations covered and regulated by this Agreement, and nothing contained herein shall require therequires Contractor to provide the City with information pertaining to the Contractor’s operations whichthat are not regulated by the City, except as provided in conformance with this Section. paragraph (D).
EXAMINATION OF FINANCIAL RECORDS. (1) The information required by this Section shall pertain to Contractor's operations covered and regulated by this Agreement, and nothing contained herein shall require the Contractor to provide the County with information pertaining to the Contractor's operations which are not regulated by the County, except in conformance with this Section 1(C).
EXAMINATION OF FINANCIAL RECORDS. PRC shall maintain books, program and financial records, documents and other evidence pertaining to costs and expenses related to this Agreement in such detail as will properly reflect all costs of labor, materials, equipment, supplies, services and other costs and expenses of whatever nature for which South Fayette funding has been provided under the provisions of this Agreement. PRC shall maintain such books, records, documents and other materials in accordance with Generally Accepted Accounting Principles, where applicable. PRC shall provide access, during normal business hours, to such books, program and financial records, documents and other evidence upon request of the Municipal Manager, the Finance Director or their designees upon receipt of reasonable advance notice, either oral or written. PRC's books, records, program and financial records, documents and other evidence pertaining to services provided under this Agreement shall be preserved and made available for a period of three (3) years following the termination of this Agreement. The Municipal Manager, the Finance Director or their designees may audit, examine, review, photocopy, and/or make excerpts or transcripts of any of PRC's books, records, program and financial records, documents and other evidence. Any deficiencies noted in any audit reports or otherwise must be fully resolved by PRC, to South Fayette’s sole satisfaction, within thirty (30) days after PRC's receipt of written notice of such deficiencies. Failure of PRC to comply with the provisions set forth in this paragraph may constitute a violation of this Agreement and, at South Fayette’s sole discretion, may result in South Fayette withholding future payments.
