Expenses on Official Business. 4.1.1 When travelling on official business from the office, worksite or LS region (as appropriate) where the employee is normally based and expenses directly related to carrying out that business are incurred which are not normally incurred, the employee shall be reimbursed the actual and reasonable cost of these expenses. The Secretary or delegated nominee may determine what is reasonable.
4.1.2 Actual and reasonable expenses could include accommodation, meals, and transport/travel and incidental items purchased for use during and to assist carrying out the official business. Additionally, dependent care payments may be made where the employee cannot make alternative arrangements for the care of his/her dependents without incurring extra expenses.
4.1.3 Receipts or invoices must be provided for all expenses claimed. The Secretary or delegated nominee may approve the reimbursement of expenses without receipt provided that he/she are satisfied that the expenditure was necessary, reasonable and actually incurred.
4.1.4 Reimbursement of expenses will also apply when attending an investiture to receive an honour if an overnight stay is unavoidable.
Expenses on Official Business. 6.3.1 When travelling on official business from the office, worksite or Ministry district (as appropriate) where the employee is normally based and expenses directly related to carrying out that business are incurred which are not normally incurred, the employee shall be reimbursed the actual and reasonable cost of these expenses.
6.3.2 Employees shall be reimbursed for actual and reasonable costs for other work related expenses, including materials, where prior approval of the expense has been received from the employee’s manager.
6.3.3 Ministry policy on the reimbursement of expenses will apply. The policy is available on the Ministry Intranet or a copy can be obtained from the Finance Group or the employee’s manager.
