LEAVE OF ABSENCE REQUEST PROCEDURE. The House Officer must request leave by completing the GME House staff Leave Form (available on MedHub under “Rush GME Forms and Information”) and submitting it to the Program Director for approval in compliance with the GMEC Vacation and Leave of Absence Policy. The House Officer must provide as much notice as is practicable to the Office of Graduate Medical Education and their Program Director when requesting leave. The Program Director must review the requested leave and discuss with the House Officer the impact, if any, the time off will have on their training, including whether training will need to be extended. The Program Coordinator must enter the dates of the leave, the approved request form, and any time training will be extended in MedHub. The program and/or the House Officer must contact the GME Office if the dates or the conditions of the leave change. It will be the responsibility of the Program Director to determine if this leave of absence affects the requirements of the individual Specialty Board and/or program and if additional time will be required to advance in or complete the program. In circumstances where additional time is required, the Program Director must provide advanced written and timely notice to the House Officer.
LEAVE OF ABSENCE REQUEST PROCEDURE. The House Officer must provide the GME House staff Leave Form to the Program Director for approval with 90 days’ notice (or as much notice as possible). The completed form must then be received by GME. Along with this documentation, all leaves must be entered into MedHub by the House Officer with specific dates, so they can be approved electronically. Any variation of the initial dates must be reported to Program Director and GME, and changed on MedHub. It will be the responsibility of the Program Director to determine if this leave of absence affects the requirements of the individual Specialty Board and/or program and if additional time will be required to advance in or complete the program.
