Maintenance & Accessibility. 1. The College Office of Human Resources/Employee Relations shall maintain an official personnel file(s) for each academic employee. Each administrative unit shall maintain an official file for each academic employee employed through that unit.
2. These personnel files shall be accessible during normal business hours to the academic employee, his/her authorized representative, the official bargaining representative for representational matters, appropriate administrative unit head, College President, appropriate vice president, and Office of Human Resources staff, or as otherwise required by operation of law. Other individuals shall not have access without specific authorization from the Vice President for Human Resources and Legal Affairs, or the appropriate administrative unit head.
Maintenance & Accessibility. 1. The College Office of Human Resources/Employee Relations shall maintain an official personnel file(s) for each academic employee. Each administrative unit shall maintain an official file for each academic employee employed through that unit.
2. These personnel files shall be accessible during normal business hours to the academic employee, his/her authorized representative, the official bargaining representative for representational matters, appropriate administrative unit head, College President, appropriate vice president, and Office of Human Resources staff, or as otherwise required by operation of law. Other individuals shall not have access without specific authorization from the Vice President for Human Resources/Employee Relations, or the appropriate administrative unit head.
1. The file(s) in the Office of Human Resources may contain the following types of information:
a. the job application materials submitted by the academic employee;
b. transcripts and documentation of academic coursework, licensure, certification, etc.;
c. records of all professional development activities submitted for PAC (salary schedule) credit subsequent to hiring;
d. records and documents required to support the personnel/payroll system;
e. records and findings developed pursuant to the steps outlined in Article VIII (Tenure), Article IX (Dismissal of Academic Employee), Article X (Reduction in Force), Article XV (Grievance) Procedure, and Article XVIII (Evaluation) of the negotiated Agreement;
f. documentation of employment history at Shoreline Community College (contract, assignment, FTE, salary, extended days, sabbatical, leave of absence, tenure award, leave records, etc.);
g. correspondence with or on behalf of the academic employee (appointment letters, TIAA-CREF age 50 election, letters of understanding regarding stipends, etc.);
h. information submitted by the academic employee for inclusion in the file;
i. information forwarded by the division xxxx or appropriate vice president pursuant to the provisions of Section C.2 below.
Maintenance & Accessibility. 1 The College Office of Human Resources/Employee Relations shall maintain an official personnel file(s) for each academic employee. Each administrative unit shall maintain an official file for each academic employee employed through that unit.
