Ongoing Task and Deliverables - Project Monitoring and Status Reporting Sample Clauses

Ongoing Task and Deliverables - Project Monitoring and Status Reporting. Project status shall be tracked and reported on an ongoing basis. Regularly scheduled status meetings between State Project Management Team and the Contractor Account Manager shall be held to discuss project progress, issues, resolutions and next steps. The following standard reporting mechanisms shall be used: • Status reports • Issues lists • Risk management updates In addition, a Project Information Library (PIL) must be developed and maintained, by the Contractor and overseen by the Contractor Account Manager in a single repository used to store, organize, track, control and disseminate all information and items produced by, and delivered to, the project. The PIL must include a file structure with defined access and permissions. It must also include an interface, such as a Web page or portal, where individuals can obtain project information, the latest documentation, and input issues or comments to the Project Team. The State acknowledges and agrees it will work collaboratively with Contractor, where reasonably practicable, to consider the best approach to perform this function. The State shall be the owner of all the documents available in the PIL. At a minimum, the following deliverables must be completed by the Contractor. The Contractor may propose additional deliverables as needed to achieve project goals. Project Status Reports (Recurring Deliverable) This deliverable must be a recurring deliverable for the entire length of the project. The deliverable must at a minimum include periodic reporting of the following activities:
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