Procedure for Use of Official Time and Excused Sample Clauses

Procedure for Use of Official Time and Excused. Absences 1) The following procedures shall apply to Union representatives and employees on official time, as authorized under this Agreement. a) Prior to using official time or an excused absence, the Union representative and the affected employee will seek supervisory approval and provide the supervisor or designee with an estimate of the time needed and include the nature of the function (e.g., Section 6.02). Union representatives will make every effort to properly designate the official time through the available transaction codes (e.g., Union Contract Negotiations (35), Midterm Negotiations (36), Labor Management Relations (37), and Grievances/Appeals (38). Official time and/or an excused absence will be granted provided that work requirements or work schedules do not prohibit release. If the supervisor is unable to grant the official time and/or excused absence when requested, the supervisor will advise the Union representative and/or employee of this and schedule an alternate time. The official time and/or excused absence will normally be scheduled within two (2) workdays. b) Requests and approvals or denials may be conveyed in person or by email and should provide sufficient information to identify the purpose of the requested time. However, any approved request for official time will be subsequently recorded in Web TA or any other successor electronic time and attendance system for the pay period in which it was used. c) Upon entering a work area other than their own to meet with unit employees, Union representatives shall advise the immediate supervisor of their presence, the employee(s) to be contacted and estimated duration. d) If the amount of official time or duration of an excused absence used differs from the amount requested and approved, Union representatives and employees shall advise their supervisors of the change upon return to their work area. e) It is understood that exigent, unanticipated circumstances will occur where advance supervisor approval is not practicable. In those situations, the supervisor will be notified at the conclusion of the unanticipated circumstances and the time will be recorded as union time with post approval.
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Related to Procedure for Use of Official Time and Excused

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