RECOVERY OF WAGE SALARY OVERPAYMENT. In the event that an employee, former employee, student worker, or retiree receives reimbursement, wage or salary funds resulting in overpayment, the institution will immediately contact the employee, former employee, or retiree and ask for a return of the overpayment in full, or set up a repayment plan and have them sign a promissory note agreeing to the terms of the repayment. A hold may be placed upon a student worker’s institutional account until payment arrangements have been made. As set forth in the promissory terms, complete repayment should occur as soon as possible. If the employee has transferred to another institution, that institution will be contacted (by agreement) to collect the funds via the payroll deduction process. The Shared Services Center will be advised via SSC’s ticket/case management system of the repayment of funds in order to make necessary corrections to Total Wage / Salary / Taxes Paid (W-2 data) for the employee and institution. If the person is not cooperative in returning the funds, the situation will be reported to the institution legal affairs office and/or the BoR system office for guidance. A detailed record will be kept of all contact efforts (telephone, mail, in person).
