Role of the Independent Monitor. 1. The task of the Independent Monitor is to verify to what extend the Contracting Authority, the Bidders and the Successful Bidder comply with their obligations under the Integrity Pact. The aim is to ensure legality, integrity and transparency during the various stages of the tendering process, from the pre-bid stage and the award decision until the completion of the contract for work, goods and services.
2. In order to perform its task properly, the Independent Monitor carries out various activities. An illustrative yet incomplete example of these activities may include:
a) To make recommendations on the needs assessment and on the extent to which scheduled actions meet those needs;
b) To select the tender procedures to be monitored with the Integrity Pact;
c) To examine and make recommendations on the tender documents prior their publication, with specific regard to provisions that may lead to distortion of competition and to actions to fight corruption and criminal infiltrations;
d) To collect information from the Contracting Authority regarding the tender procedure;
e) To examine the replies to bidders’ questions (so called FAQ-Frequently Asked Questions) provided by the Contracting Authority;
f) To receive copies of the minutes of the Selection Committee and any relevant documents regarding the tender, including the bids, at the end of the procurement procedure;
g) To be invited to all meetings between the Contracting Authority and the Successful Bidder regarding the execution of the contract and receive a copy of the minutes of the meetings, even if not in attendance;
h) To organise inspections to the worksites;
i) To examine all the documents on the progress of the execution of the contract submitted by the successful bidder and subcontractors;
j) To verify the content and procedure of any change may occur during the execution of the contract;
k) To organize and facilitate meetings and training sessions with the public and schools as well as information campaigns (on line and off line media) on the Integrity Pact;
l) To make available, in collaboration with the Contracting Authority and the Successful Bidder, without additional burdens, a digital tool to securely share and quickly exchange information, data and documents required by the IP or necessary to perform its duties;
m) To implement, in collaboration with the Contracting Authority and the Successful Bidder without any additional burdens, a system to gather and publish in an open format dat...
Role of the Independent Monitor
