RULES GOVERNING USE OF CITY TECHNOLOGY RESOURCES. A. Use of Hardware, Software, Subscription Services, and Similar.
1. Users shall comply with all copyright laws and licensing agreements including but not limited to:
a. Proprietary Software is not to be reproduced, modified or inappropriately accessed unless authorized under the license agreement.
b. Not copying any City-owned or licensed software or data to another technology system for personal or external use.
c. Each piece of proprietary software must have a valid registration and be covered by a Client Access License (CAL).
d. Having the appropriate documentation to substantiate the legitimacy of the software.
2. Users shall not install or use non City-owned software or hardware with City Technology Resources without prior authorization from the IT Manager or designee.
3. Users shall not take or use City-owned hardware for use at home without prior authorization from the Department Head or designee.
4. Users shall not install free, purchased, fee-based or subscription on-line services, e- mail software, Internet services, etc. on City Technology Resources without prior approval by the City Manager or designee.
5. Users shall not download data, music, games or videos, whether free or for purchase, with or on City Technology Resources, except when work related and authorized.
6. Users shall not attempt to modify City Technology Resources, software or data files without prior written approval by the City Manager or designee.
7. Users shall report lost or stolen mobile devices, smartphones or other City Technology Resources immediately. The City, at its choosing, may remotely wipe all data, files, images, etc. from these lost or stolen devices.
RULES GOVERNING USE OF CITY TECHNOLOGY RESOURCES.
A. Use of Hardware, Software, Subscription Services, and Similar.
1. Users shall comply with all copyright laws and licensing agreements including but not limited to:
a. Proprietary Software is not to be reproduced, modified or inappropriately accessed unless authorized under the license agreement.
b. Not copying any City-owned or licensed software or data to another technology system for personal or external use.
c. Each piece of proprietary software must have a valid registration and be covered by a Client Access License (CAL).
d. Having the appropriate documentation to substantiate the legitimacy of the software.
2. Users shall not install or use non City-owned software or hardware with City Technology Resources without prior authorization from the IT Deputy Director or designee.
3. Users shall not take or use City-owned hardware for use at home without prior authorization from the Department Head or designee.
4. Users shall not install free, purchased, fee-based or subscription on-line services, e- mail software, Internet services, etc. on City Technology Resources without prior approval by the City Manager or designee.
5. Users shall not download data, music, games or videos, whether free or for purchase, with or on City Technology Resources, except when work related and authorized.
6. Users shall not attempt to modify City Technology Resources, software or data files without prior written approval by the City Manager or designee.
7. Users shall report lost or stolen mobile devices, smartphones or other City Technology Resources immediately. The City, at its choosing, may remotely wipe all data, files, images, etc. from these lost or stolen devices.
B. Americans with Disabilities Act (ADA) and Web Content Accessibility Guidelines (WCAG) standards. To create ADA-compliant emails, documents, social media posts and other publicly available content, employees shall follow the WCAG guidelines including but not limited to:
1. Using a legible sans-serif font (e.g., Arial, Calibri, Helvetica) and keeping text at a reasonable size (11 or 12pt).
2. Breaking up text into short paragraphs.
3. Using plain language.
4. Writing descriptive link text.
5. Ensuring sufficient color contrast.
6. Including alt text for images. The city reserves the right to use available technology to scan and verify compliance with ADA and WCAG standards.
