Common use of Scheduling of Vacation Clause in Contracts

Scheduling of Vacation. Vacations must be scheduled in advance and be approved by the Agency. The Agency shall schedule vacations throughout the calendar year using two separate sign up periods: An "Early" sign-up to cover January 1, through March 31 and a "Later" sign-up to cover April 1 through December 31. Both sign-up periods will occur early enough to provide each employee an opportunity to make his or her request known. The early sign-up period will begin on October 1 and end by December 5, of the previous calendar year so the results can be posted by December 15. The late sign-up period will begin on January 1, and will end by March 5 of the current calendar year so the results can be posted by March 15. Those not signing up during the above sign-up periods may lose the ability to be granted their request(s) on the basis of seniority. In cases of multiple requests or overlapping requests, preference will be given on the basis of Agency seniority. In cases of ties in Agency seniority, seniority in the classification shall be used. If an employee elects to divide his/her annual vacation into two or more periods (a period equals one (1) week) on a sign-up schedule and it is possible for Agency to give effect thereto, such employee shall be given preferential consideration over other employees in his selection of only one of such periods until all other employees within the group have indicated their first choice of a vacation period. Where more than one employee in a headquarters or group desires to divide his/her vacation into two or more periods on a sign- up schedule, there shall be subsequent sign-ups as required for selection of open periods not filled by the previous sign-up. Sign-ups for additional periods shall be conducted in the same manner with the employee with the most service having his/her choice of vacation periods not yet selected. Consecutive scheduled work days that fall into more than one (1) work period will be considered a single and continuous vacation period. Although the Agency will attempt to grant vacation as requested, it may be necessary to limit the number of employees who may be off at the same time in a headquarters, facility or classification to be able to provide the proper staffing and economic operation of the facility. Factors to be considered by the Agency include appropriate staffing requirements, operational needs of the Agency, available relief and the additional overtime, if any, that will be required to grant the requests. Employees may have an additional opportunity to sign-up for any vacation periods that were not filed by the previous sign-up period.

Scheduling of Vacation. Vacations must be scheduled in advance and be approved by the Agency. The Agency shall schedule vacations throughout the calendar year using two separate sign up periods: An "Early" sign-up to cover January 1, through March 31 and a "Later" sign-up to cover April 1 through December 31. Both sign-up periods will occur early enough to provide each employee an opportunity to make his or her request known. The early sign-up period will begin on October 1 and end by December 5, of the previous calendar year so the results can be posted by December 15. The late sign-up period will begin on January 1, and will end by March 5 of the current calendar year so the results can be posted by March 15. Those not signing up during the above sign-up periods may lose the ability to be granted their request(s) on the basis of seniority. In cases of multiple requests or overlapping requests, preference will be given on the basis of Agency seniority. In cases of ties in Agency seniority, seniority in the classification shall be used. If an employee elects to divide his/her annual vacation into two or more periods (a period equals one (1) week) on a sign-up schedule and it is possible for Agency to give effect thereto, such employee shall be given preferential consideration over other employees in his selection of only one of such periods until all other employees within the group have indicated their first choice of a vacation period. Where more than one employee in a headquarters or group desires to divide his/her vacation into two or more periods on a sign- up schedule, there shall be subsequent sign-ups as required for selection of open periods not filled by the previous sign-up. Sign-ups for additional periods shall be conducted in the same manner with the employee with the most service having his/her choice of vacation periods not yet selected. Consecutive scheduled work days that fall into more than one (1) work period will be considered a single and continuous vacation period. Although the Agency will attempt to grant vacation as requested, it may be necessary to limit the number of employees who may be off at the same time in a headquarters, facility or classification to be able to provide the proper staffing and economic operation of the facility. Factors to be considered by the Agency include appropriate staffing requirements, operational needs of the Agency, available relief and the additional overtime, if any, that will be required to grant the requests. Employees may have an additional opportunity to sign-up for any vacation periods that were not filed by the previous sign-up period. Vacation and floating holiday leave must be used in at least 15 minute increments.

Scheduling of Vacation. Vacations must (A) The annual vacation scheduling process will be scheduled conducted for each classification and shift. The annual scheduling process will be conducted by classification seniority. Refer to (B) Each employee will be allowed one vacation selection before moving to the next employee in advance and regard to seniority. Selection will continue in the established order until all employees have selected their desired amount of vacation. (C) A vacation selection is defined as a consecutive number of days from 1 to 10. (D) The annual vacation scheduling process will be conducted each year during the month of December for the following year. All vacation selections shall be submitted by the first Monday of December. All vacation selections will be approved by the AgencyDepartment Manager, or designee. The Agency shall schedule Each department Manager will determine the maximum number of vacations throughout the calendar year using two separate sign up periods: An "Early" sign-up to cover January 1, through March 31 and a "Later" sign-up to cover April 1 through December 31. Both sign-up periods will occur early enough to provide approved each employee an opportunity to make his or her request known. The early sign-up period will begin on October 1 and end by December 5, of the previous calendar year so the results can be posted by December 15. The late sign-up period will begin on January 1, and will end by March 5 of the current calendar year so the results can be posted by March 15week. Those not signing up during employees who have exercised a shift preference as defined above in Article 10, Section 4 shall (Deleted: not) carry their approved vacation to the new group. Their requested vacation(s) shall be approved in accordance with (F) below. (E) Participation in the annual vacation scheduling process is voluntary. (F) Any vacation request made outside the vacation scheduling process defined above sign-up periods may lose the ability to shall be granted on a 'first come, first served' basis. (G) Those employees who retain 'grandfathered' vacation time off from the GDP will remain at their request(s) on the basis of seniority. In cases of multiple requests or overlapping requests, preference will be given on the basis of Agency seniority. In cases of ties in Agency seniority, seniority in the classification shall be used. If an employee elects to divide his/her current annual vacation into two or more periods allotment. (H) Those hired after January 1 will receive a period equals one (1) week) pro-rated year's vacation based on a sign-up schedule start date and it is possible for Agency to give effect thereto, such employee shall be given preferential consideration over other employees in his selection of only one of such periods until all other employees within the group have indicated their first choice of a vacation period. Where more than one employee in a headquarters or group desires to divide his/her vacation into two or more periods on a sign- up schedule, there shall be subsequent sign-ups as required for selection of open periods not filled by the previous sign-up. Sign-ups for additional periods shall be conducted in the same manner with the employee with the most service having his/her choice of vacation periods not yet selected. Consecutive scheduled work days that fall into more than one (1) work period will be considered a single and continuous vacation period. Although the Agency will attempt to grant vacation as requested, it may be necessary to limit the number of pay periods remaining in the year. (I) Request for vacation time off, if not scheduled pursuant to (4) above, should be made as far in advance as possible. (J) Each employee is responsible for ensuring they have available vacation hours remaining to cover scheduled vacation time. (K) Each employee is responsible for ensuring sufficient vacation hours are scheduled. (L) For all employees who may transferring between classifications or shifts, all previously scheduled and approved vacation will be off at the same time in a headquarters, facility or classification honored. (M) Approved vacation is expected to be able to provide the proper staffing and economic operation of the facility. Factors to be considered taken by the Agency include appropriate staffing requirements, operational needs of the Agency, available relief and the additional overtime, if any, that will employee. Any change to pre- scheduled vacation must be required to grant the requests. Employees may have an additional opportunity to sign-up for any vacation periods that were not filed approved in advance by the previous sign-up periodDepartment Manager, or designee.

Scheduling of Vacation. i) Employees shall submit vacation requests by May 1 to their immediate supervisor. ii) Vacations must will normally be scheduled in advance taken during Summer, Christmas and Spring Break periods. Written requests to take vacation at other times may be approved by the Agency. The Agency shall schedule vacations throughout immediate supervisor subject to the calendar year using two separate sign up periods: An "Early" sign-up to cover January 1, through March 31 and a "Later" sign-up to cover April 1 through December 31. Both sign-up periods will occur early enough to provide each employee an opportunity to make his or her request known. The early sign-up period will begin on October 1 and end by December 5, of the previous calendar year so the results can be posted by December 15. The late sign-up period will begin on January 1, and will end by March 5 of the current calendar year so the results can be posted by March 15. Those not signing up during the above sign-up periods may lose the ability to be granted their request(s) on the basis of seniority. In cases of multiple requests or overlapping requests, preference will be given on the basis of Agency seniority. In cases of ties in Agency seniority, seniority in the classification shall be used. If an employee elects to divide his/her annual vacation into two or more periods (a period equals one (1) week) on a sign-up schedule and it is possible for Agency to give effect thereto, such employee shall be given preferential consideration over other employees in his selection of only one of such periods until all other employees within the group have indicated their first choice of a vacation period. Where more than one employee in a headquarters or group desires to divide his/her vacation into two or more periods on a sign- up schedule, there shall be subsequent sign-ups as required for selection of open periods not filled by the previous sign-up. Sign-ups for additional periods shall be conducted in the same manner with the employee with the most service having his/her choice of vacation periods not yet selected. Consecutive scheduled work days that fall into more than one (1) work period will be considered a single and continuous vacation period. Although the Agency will attempt to grant vacation as requested, it may be necessary to limit the number of employees who may be off at the same time in a headquarters, facility or classification to be able to provide the proper staffing and economic operation of the facility. Factors to be considered by the Agency include appropriate staffing requirements, operational needs of the Agency, available relief Board. Where two or more employees in the same classification and work site or department request vacation dates and the additional overtimerequest cannot be fulfilled, if anythe Board shall take into consideration the seniority of the employees when approving their vacation requests. iii) Where a Recognized Holiday occurs during an employee’s vacation, that the employee will be required to grant granted an extra day off with pay at the requests. Employees beginning or the end of the scheduled vacation period during which the Recognized Holiday falls, at the employee’s discretion. iv) Upon request of the employee, sick leave may have an additional opportunity to sign-up be substituted for any vacation periods that were not filed where it can be established by the previous sign-up employee that an illness or accident requiring hospitalization, occurred while on vacation. Only time spent in hospital and during any period of convalescence immediately following release from the hospital may be substituted. v) Changes in scheduled vacation may be arranged by written request, at least two (2) weeks in advance of the commencement of the scheduled vacation, subject to the approval of the immediate supervisor. Where an employee wishes to change scheduled vacation and take the employee’s total vacation entitlement in an unbroken period, the request must be made sixty (60) days prior to the taking of said vacation. In the event of illness or accident, changes in scheduled vacation may be arranged on such notice as may be reasonable in the circumstances. vi) An employee will not be permitted to forego the vacation to which the employee is entitled. Vacations shall not be cumulative from year to year. Notwithstanding the above, carry over of vacation from one vacation year to the next will not be permitted unless otherwise mutually agreed between the employee and the Board. Written requests for carry over of a maximum of one or two weeks must be submitted to the Manager of Human Resources not later than May 1st of each year. All vacation carried over must be used in the following year.

Scheduling of Vacation. i) Employees shall submit vacation requests by May 1 to their immediate supervisor. ii) Vacations must will normally be scheduled in advance taken during Summer, Christmas and Spring Break periods. Written requests to take vacation at other times may be approved by the Agency. The Agency shall schedule vacations throughout immediate supervisor subject to the calendar year using two separate sign up periods: An "Early" sign-up to cover January 1, through March 31 and a "Later" sign-up to cover April 1 through December 31. Both sign-up periods will occur early enough to provide each employee an opportunity to make his or her request known. The early sign-up period will begin on October 1 and end by December 5, of the previous calendar year so the results can be posted by December 15. The late sign-up period will begin on January 1, and will end by March 5 of the current calendar year so the results can be posted by March 15. Those not signing up during the above sign-up periods may lose the ability to be granted their request(s) on the basis of seniority. In cases of multiple requests or overlapping requests, preference will be given on the basis of Agency seniority. In cases of ties in Agency seniority, seniority in the classification shall be used. If an employee elects to divide his/her annual vacation into two or more periods (a period equals one (1) week) on a sign-up schedule and it is possible for Agency to give effect thereto, such employee shall be given preferential consideration over other employees in his selection of only one of such periods until all other employees within the group have indicated their first choice of a vacation period. Where more than one employee in a headquarters or group desires to divide his/her vacation into two or more periods on a sign- up schedule, there shall be subsequent sign-ups as required for selection of open periods not filled by the previous sign-up. Sign-ups for additional periods shall be conducted in the same manner with the employee with the most service having his/her choice of vacation periods not yet selected. Consecutive scheduled work days that fall into more than one (1) work period will be considered a single and continuous vacation period. Although the Agency will attempt to grant vacation as requested, it may be necessary to limit the number of employees who may be off at the same time in a headquarters, facility or classification to be able to provide the proper staffing and economic operation of the facility. Factors to be considered by the Agency include appropriate staffing requirements, operational needs of the Agency, available relief Board. Where two or more employees in the same classification and work site or department request vacation dates and the additional overtimerequest cannot be fulfilled, if anythe Board shall take into consideration the seniority of the employees when approving their vacation requests. iii) Where a Recognized Holiday occurs during an employee’s vacation, that the employee will be required to grant granted an extra day off with pay at the requests. Employees beginning or the end of the scheduled vacation period during which the Recognized Holiday falls, at the employee’s discretion. iv) Upon request of the employee, sick leave may have an additional opportunity to sign-up be substituted for any vacation periods that were not filed where it can be established by the previous sign-up employee that an illness or accident requiring hospitalization, occurred while on vacation. Only time spent in hospital and during any period of convalescence immediately following release from the hospital may be substituted. v) Changes in scheduled vacation may be arranged by written request, at least three (3) weeks in advance of the commencement of the scheduled vacation, subject to the approval of the immediate supervisor. Where an employee wishes to change scheduled vacation and take the employee’s total vacation entitlement in an unbroken period, the request must be made sixty (60) days prior to the taking of said vacation. In the event of illness or accident, changes in scheduled vacation may be arranged on such notice as may be reasonable in the circumstances. vi) An employee will not be permitted to forego the vacation to which the employee is entitled. Vacations shall not be cumulative from year to year. Notwithstanding the above, carry over of vacation from one vacation year to the next will not be permitted unless otherwise mutually agreed between the employee and the Board. Written requests for carry over of a maximum of one or two weeks must be submitted to the Manager of Human Resources not later than May lst of each year. All vacation carried over must be used in the following year.

Scheduling of Vacation. Vacations must Employees with seniority within a department shall be scheduled given preference if their vacation request is made at least sixty (60) days in advance and be approved by advance. Sixty (60) days prior to the Agency. The Agency shall schedule vacations throughout the requested vacation or seven (7) calendar year using two separate sign up periods: An "Early" sign-up to cover January 1, through March 31 and a "Later" sign-up to cover April 1 through December 31. Both sign-up periods will occur early enough to provide each employee an opportunity to make his or her request known. The early sign-up period will begin on October 1 and end by December 5, days after receipt of the previous calendar year so request, whichever occurs later, the results can employee shall be posted by December 15advised if the request was approved. The late signRequests made within sixty (60) days of the vacation shall be on a first-up period will begin on January 1come, first-served basis, and will end by March 5 within seven (7) calendar days of the current calendar year so request, the results can be posted by March 15. Those not signing up during the above sign-up periods may lose the ability to be granted their request(s) on the basis of seniority. In cases of multiple requests or overlapping requests, preference will be given on the basis of Agency seniority. In cases of ties in Agency seniority, seniority in the classification employee shall be usednotified regarding approval. Vacation requests shall not be unreasonably denied. If an employee elects to divide his/her annual schedules a vacation into two for seven (7) days or more periods in duration and the scheduled vacation includes two (a period equals one (12) week) on a sign-up schedule and it is possible for Agency to give effect theretoconsecutive weekends, such a request i f submitted sixty (60) days prior to the vacation and prior to the publication of a schedule pursuant to Article XV Hours of Work will not be rejected because it includes two (2) weekends. The employer will exercise its rights to fill a schedule by requiring others within the affected department to work the weekends covered by such a vacation. If a request for a vacation is submitted after sixty (60) days prior to the requested vacation, the employer is not obligated to allow the requested vacation nor to allow it to encompass two (2) consecutive weekends and shall only permit such an event to occur i f the employee finds a replacement for the weekend they would normally be scheduled to work. The current practice of permitting employees holding similar jobs to switch scheduled shifts upon supervisor approval shall be given preferential consideration over other employees in his selection of only one of such periods until all other employees within continued. The parties recognize that the group have indicated their first choice of a vacation period. Where more than one employee in a headquarters or group desires employer has the right to divide his/her vacation into two or more periods on a sign- up schedule, there shall be subsequent sign-ups as required for selection of open periods not filled by the previous sign-up. Sign-ups for additional periods shall be conducted in the same manner with the employee with the most service having his/her choice of vacation periods not yet selected. Consecutive scheduled work days that fall into more than one (1) work period will be considered a single and continuous vacation period. Although the Agency will attempt to grant vacation as requested, it may be necessary to limit determine the number of employees who within each department that may be off on vacation at any given time. Vacations shall be granted at times and in amounts most desired by employees whenever operations permit. Once vacation periods have been scheduled, the same time employer shall make changes in employee vacation schedules only to meet unanticipated staff shortages or emergencies. In the event the employer finds it necessary to cancel a headquartersscheduled vacation, facility the affected employee may reschedule his or classification to be able to provide the proper staffing and economic operation of the facilityher vacation with supervisory approval. Factors to be considered by the Agency include appropriate staffing requirements, operational needs of the Agency, available relief and the additional overtime, if any, The employer agrees that employees will not be required to grant return to work during their vacation period. If an employee on vacation qualifies for sick leave benefits, paid time off for vacation shall terminate the requests. Employees may have an additional opportunity to sign-up day the employee is eligible for any vacation periods that were not filed by the previous sign-up periodpaid sick leave.

Scheduling of Vacation. i) Employees shall submit vacation requests by May 1 to their immediate supervisor. ii) Vacations must will normally be scheduled in advance taken during Summer, Christmas and Spring Break periods. Written requests to take vacation at other times may be approved by the Agency. The Agency shall schedule vacations throughout immediate supervisor subject to the calendar year using two separate sign up periods: An "Early" sign-up to cover January 1, through March 31 and a "Later" sign-up to cover April 1 through December 31. Both sign-up periods will occur early enough to provide each employee an opportunity to make his or her request known. The early sign-up period will begin on October 1 and end by December 5, of the previous calendar year so the results can be posted by December 15. The late sign-up period will begin on January 1, and will end by March 5 of the current calendar year so the results can be posted by March 15. Those not signing up during the above sign-up periods may lose the ability to be granted their request(s) on the basis of seniority. In cases of multiple requests or overlapping requests, preference will be given on the basis of Agency seniority. In cases of ties in Agency seniority, seniority in the classification shall be used. If an employee elects to divide his/her annual vacation into two or more periods (a period equals one (1) week) on a sign-up schedule and it is possible for Agency to give effect thereto, such employee shall be given preferential consideration over other employees in his selection of only one of such periods until all other employees within the group have indicated their first choice of a vacation period. Where more than one employee in a headquarters or group desires to divide his/her vacation into two or more periods on a sign- up schedule, there shall be subsequent sign-ups as required for selection of open periods not filled by the previous sign-up. Sign-ups for additional periods shall be conducted in the same manner with the employee with the most service having his/her choice of vacation periods not yet selected. Consecutive scheduled work days that fall into more than one (1) work period will be considered a single and continuous vacation period. Although the Agency will attempt to grant vacation as requested, it may be necessary to limit the number of employees who may be off at the same time in a headquarters, facility or classification to be able to provide the proper staffing and economic operation of the facility. Factors to be considered by the Agency include appropriate staffing requirements, operational needs of the Agency, available relief Board. Where two or more employees in the same classification and work site or department request vacation dates and the additional overtimerequest cannot be fulfilled, if anythe Board shall take into consideration the seniority of the employees when approving their vacation requests. iii) Where a Recognized Holiday occurs during an employee’s vacation, that the employee will be required to grant granted an extra day off with pay at the requests. Employees beginning or the end of the scheduled vacation period during which the Recognized Holiday falls, at the employee’s discretion. iv) Upon request of the employee, sick leave may have an additional opportunity to sign-up be substituted for any vacation periods that were not filed where it can be established by the previous sign-up employee that an illness or accident requiring hospitalization, occurred while on vacation. Only time spent in hospital and during any period of convalescence immediately following release from the hospital may be substituted. v) Changes in scheduled vacation may be arranged by written request, at least three (3) weeks in advance of the commencement of the scheduled vacation, subject to the approval of the immediate supervisor. Where an employee wishes to change scheduled vacation and take the employee’s total vacation entitlement in an unbroken period, the request must be made sixty (60) days prior to the taking of said vacation. In the event of illness or accident, changes in scheduled vacation may be arranged on such notice as may be reasonable in the circumstances. vi) An employee will not be permitted to forego the vacation to which the employee is entitled. Vacations shall not be cumulative from year to year. Notwithstanding the above, carry over of vacation from one vacation year to the next will not be permitted unless otherwise mutually agreed between the employee and the Board. Written requests for carry over of a maximum of one or two weeks must be submitted to the Manager of Human Resources not later than May 1st of each year. All vacation carried over must be used in the following year.