Common use of Scheduling of Vacation Clause in Contracts

Scheduling of Vacation. Vacation leave shall be subject to supervisor approval and scheduled to meet the operational requirements of the University and in accordance with the following: 1. Vacation credit shall not be used prior to the time it is accrued. 2. Absence for illness, disability, or personal reasons may be charged to vacation. 3. Upon request, an employee shall be granted vacation before the employee's accrued credit reaches the maximum which the employee can accumulate. 4. An employee shall not be paid for vacation for the same period that the employee is working and on pay status in the employee's present position, or any other position paid by University funds (see exception in paragraph J.2. below). 5. Vacation schedules for requests submitted during the months of March and September shall be established on the basis of seniority in an employee's classification and in a shop or work location. a. Vacation requests may be submitted by an employee in the month of March for vacations to be taken between April 1 and September 30 of that same calendar year. Vacation requests submitted after March 31 shall be reviewed on a "first-come, first-served" basis. b. Vacation requests may also be submitted in the month of September for vacations to be taken from October 1 of the same calendar year through March 31 of the next calendar year. Vacation requests submitted after September 30 shall be reviewed on a "first-come, first-served" basis. c. Exceptions to these vacation requests may be granted to an employee who has made or wishes to make long- term vacation plans. d. By mutual agreement of the parties, a department or unit within a department may allow employees to schedule vacation four (4) times per year, as determined by the department(s). When the parties agree upon vacation scheduling for a department or unit within a department, the implementation of the schedule may be discussed at a Labor-Management Relations meeting. 6. An employee may split his/her their vacation time, but preference according to seniority shall only apply to one of the two requests for vacation in that calendar year. 7. Occasional unscheduled Unplanned vacation days may be granted subject to the operational requirements of the University, and provided that they are requested at least five (5) working days in advance. If the request is made fifteen (15) calendar days or more in advance, the University has ten (10) calendar days to approve or deny the request. 8. Emergency vacation days may be granted at the discretion of the supervisor. The request for emergency vacation shall be requested either orally or in writing through the immediate supervisor, and may be reviewed by a designated University manager. Verification of the emergency may be required, and if required, shall be submitted to the designated University manager prior to payment. 9. Vacation schedules shall be posted in each shop or work location.

Scheduling of Vacation. Vacation leave For employees who indicate their vacation preference by February 15 of each year, seniority will apply in resolving conflicting vacation requests. Management shall be subject respond to supervisor approval and scheduled to meet the operational requirements of the University and in accordance with the following: 1. Vacation credit shall not be used prior to the time it is accrued. 2. Absence for illness, disability, or personal reasons may be charged to vacation. 3. Upon request, an employee shall be granted vacation before the employee's accrued credit reaches the maximum which the employee can accumulate. 4. An employee shall not be paid for vacation for the same period that the employee is working and on pay status in the employee's present position, or any other position paid by University funds (see exception in paragraph J.2. below). 5. Vacation schedules for requests submitted during by the months February 15 deadline no later than March 15. Requests made after February 15 of March and September shall each year will be established on the basis of seniority in an employee's classification and in a shop or work location. a. Vacation requests may be submitted by an employee in the month of March for vacations to be taken between April 1 and September 30 of that same calendar year. Vacation requests submitted after March 31 shall be reviewed honored on a "first-come, first-served" served basis. Management shall respond within two weeks of the request. The employer shall, consistent with the needs of the facility and adequate patient care, and consistent with the contractual terms below, determine the number of employees who may be scheduled off at a given time based on department and/or shift, and operational needs at the time the vacation is to be taken. The Employer will continue to endeavor not to have to cancel any schedules, once approved, except in cases of staffing emergencies. Arrangements for vacation must be made in advance in a timely fashion and with the approval of the employer. Every effort will be made to grant vacation at the time and in the amount requested provided, however, it does not affect the operations of the facility in a detrimental manner. In the event that a request for vacation is made simultaneously by more than one person under such circumstances so as to hinder the operations of the department, the person with the most seniority shall be given preference as to vacation choice. Employees may exchange scheduled vacation with other employees with the approval of the Supervisor. For the purpose of scheduling vacation the following specific terms shall apply. b. Vacation requests may also be submitted in the month a) The scheduling of September for vacations to be taken vacation is prohibited on Thanksgiving Day and from October December 24, 25, 31 and January 1 of the same any year. b) During July and August of each calendar year through March 31 year, employees may be limited to no more than two scheduled weeks of vacation. More time may be allowed as staffing needs and requests by other employees allow. There shall be no other length limit applied at other times of the next calendar year. Vacation requests submitted after September 30 year except as staffing needs require. c) Except on Thanksgiving Day and during December 24, 25, 31 and January 1, the following minimum number of bargaining unit employees shall be reviewed on a "first-come, first-served" basis. c. Exceptions to these vacation requests may be granted to an employee who has made or wishes to make long- term vacation plans. d. By mutual agreement of the parties, a department or unit within a department may allow employees allowed to schedule vacation four at the same time, if requested, per classification and shift. CNAs: AM shift - two (42); PM shift - two (2); NOC shift - one (1) times Other classifications per year, as determined by the department(sshift: One (1). When the parties agree At management's discretion, based upon vacation scheduling for a department or unit within a departmentstaffing needs and request by other employees, the implementation of the schedule more employees may be discussed allowed off at a Labor-Management Relations meetingone time. 6. An employee may split his/her d) Employees shall not be required to find their own replacements in order to schedule vacation time, but preference according to seniority shall only apply to one of unless they request vacation after the two requests work schedule for vacation in that calendar yeartime period has been posted. 7e) Request for use of vacation should be made at least two weeks before the posting of a two- week work schedule. Occasional unscheduled Unplanned vacation days Vacation may be granted subject to the operational requirements of the University, and provided that they are requested at least five (5) working days in advance. If the request is made fifteen (15) calendar days or more in advance, the University has ten (10) calendar days to approve or deny the request. 8. Emergency vacation days may be granted taken with less notice at the discretion of the supervisor. The request for emergency vacation shall be requested either orally or in writing through the immediate supervisorEmployer, and may be reviewed by a designated University manager. Verification of the emergency may be required, and if required, shall be submitted to the designated University manager prior to paymentas staffing needs allow. 9f) When employees are sent home or asked not to report to work due to low census, they shall have the option to use vacation time to cover the missed work time. In order to receive vacation pay under this provision, employees must fill out a vacation request form. Vacation schedules shall pay in lieu of vacation time will not be posted in each shop or work locationpermitted at any time other than by mutual agreement between the employee and the Employer.

Scheduling of Vacation. Vacation leave shall be subject to supervisor approval and scheduled to meet the operational requirements of the University and in accordance with the following: 1. Vacation credit shall not be used prior to the time it is accrued. 2. Absence for illness, disability, or personal reasons may be charged to vacation. 3. Upon request, an employee shall be granted vacation before the employee's accrued credit reaches the maximum which the employee can accumulate. 4. An employee shall not be paid for vacation for the same period that the employee is working and on pay status in the employee's present position, or any other position paid by University funds (see exception in paragraph J.2. below). 5. Vacation schedules for requests submitted during the months of March and September shall be established on the basis of seniority in an employee's classification and in a shop or work location. a. . Vacation requests may be submitted by an employee in the month of March for vacations to be taken between April 1 and September 30 of that same calendar year. Vacation requests submitted after March 31 shall be reviewed on a "first-come, first-served" basis. b. . Vacation requests may also be submitted in the month of September for vacations to be taken from October 1 of the same calendar year through March 31 of the next calendar year. Vacation requests submitted after September 30 shall be reviewed on a "first-come, first-served" basis. c. Exceptions to these vacation requests may be granted to an employee who has made or wishes to make long- term vacation plans. d. . By mutual agreement of the parties, a department or unit within a department may allow employees to schedule vacation four (4) times per year, as determined by the department(s). When the parties agree upon vacation scheduling for a department or unit within a department, the implementation of the schedule may be discussed at a Labor-Labor- Management Relations meeting. 6. An employee may split his/her their vacation time, but preference according to seniority shall only apply to one of the two requests for vacation in that calendar year. 7. Occasional unscheduled Unplanned vacation days may be granted subject to the operational requirements of the University, and provided that they are requested at least five (5) working days in advance. If the request is made fifteen (15) calendar days or more in advance, the University has ten (10) calendar days to approve or deny the request. 8. Emergency vacation days may be granted at the discretion of the supervisor. The request for emergency vacation shall be requested either orally or in writing through the immediate supervisor, and may be reviewed by a designated University manager. Verification of the emergency may be required, and if required, shall be submitted to the designated University manager prior to payment. 9. Vacation schedules shall be posted in each shop or work location.

Scheduling of Vacation. Vacation leave Vacations must be scheduled in advance and be approved by the Agency. The Agency shall be subject schedule vacations throughout the calendar year using two separate sign up periods: An "Early" sign-up to supervisor approval cover January 1, through March 31 and scheduled a "Later" sign-up to meet the operational requirements cover April 1 through December 31. Both sign-up periods will occur early enough to provide each employee an opportunity to make their request known. The early sign-up period will begin on October 1 and end by December 5, of the University previous calendar year so the results can be posted by December 15. The late sign-up period will begin on January 1, and in accordance with will end by March 5 of the following: 1current calendar year so the results can be posted by March 15. Vacation credit shall Those not be used prior signing up during the above sign-up periods may lose the ability to the time it is accrued. 2. Absence for illness, disability, or personal reasons may be charged to vacation. 3. Upon request, an employee shall be granted vacation before the employee's accrued credit reaches the maximum which the employee can accumulate. 4. An employee shall not be paid for vacation for the same period that the employee is working and on pay status in the employee's present position, or any other position paid by University funds (see exception in paragraph J.2. below). 5. Vacation schedules for requests submitted during the months of March and September shall be established their request(s) on the basis of seniority. In cases of multiple requests or overlapping requests, preference will be given on the basis of Agency seniority. In cases of ties in Agency seniority, seniority in the classification shall be used. If an employee's classification employee elects to divide their annual vacation into two or more periods (a period equals one (1) week) on a sign-up schedule and it is possible for Agency to give effect thereto, such employee shall be given preferential consideration over other employees in their selection of only one of such periods until all other employees within the group have indicated their first choice of a vacation period. Where more than one employee in a shop headquarters or group desires to divide their vacation into two or more periods on a sign-up schedule, there shall be subsequent sign-ups as required for selection of open periods not filled by the previous sign-up. Sign-ups for additional periods shall be conducted in the same manner with the employee with the most service having their choice of vacation periods not yet selected. Consecutive scheduled work location. a. Vacation requests days that fall into more than one (1) work period will be considered a single and continuous vacation period. Although the Agency will attempt to grant vacation as requested, it may be submitted by an employee necessary to limit the number of employees who may be off at the same time in the month of March for vacations a headquarters, facility or classification to be taken between April 1 able to provide the proper staffing and September 30 economic operation of the facility. Factors to be considered by the Agency include appropriate staffing requirements, operational needs of the Agency, available relief and the additional overtime, if any, that same calendar yearwill be required to grant the requests. Employees may have an additional opportunity to sign-up for any vacation periods that were not filed by the previous sign-up period. Vacation requests submitted after March 31 shall and floating holiday leave must be reviewed on a "first-come, first-served" basis. b. Vacation requests may also be submitted used in the month of September for vacations to be taken from October 1 of the same calendar year through March 31 of the next calendar year. Vacation requests submitted after September 30 shall be reviewed on a "first-come, first-served" basis. c. Exceptions to these vacation requests may be granted to an employee who has made or wishes to make long- term vacation plans. d. By mutual agreement of the parties, a department or unit within a department may allow employees to schedule vacation four (4) times per year, as determined by the department(s). When the parties agree upon vacation scheduling for a department or unit within a department, the implementation of the schedule may be discussed at a Labor-Management Relations meeting. 6. An employee may split his/her their vacation time, but preference according to seniority shall only apply to one of the two requests for vacation in that calendar year. 7. Occasional unscheduled Unplanned vacation days may be granted subject to the operational requirements of the University, and provided that they are requested at least five (5) working days in advance. If the request is made fifteen (15) calendar days or more in advance, the University has ten (10) calendar days to approve or deny the request-minute increments. 8. Emergency vacation days may be granted at the discretion of the supervisor. The request for emergency vacation shall be requested either orally or in writing through the immediate supervisor, and may be reviewed by a designated University manager. Verification of the emergency may be required, and if required, shall be submitted to the designated University manager prior to payment. 9. Vacation schedules shall be posted in each shop or work location.

Scheduling of Vacation. All vacations must be arranged and approved in advance by the Chief of Police or his/her designee. Said approval shall not be unreasonably withheld. All vacation time due each officer shall be applied for before May 30th and shall be selected/approved on a seniority basis: (1) shift; (2) rank; (3) seniority within rank. No vacation choices shall be accepted after May 31st. Vacation schedules may be adjusted by the Employer to accommodate seasonal operations, significant revisions in organization, work assignments or the use of personnel in particular ranks. Conflicts in scheduling will be resolved in favor of the most senior employee. The Chief of Police or his/her designee maintains the right to approve or otherwise alter any vacation schedule for emergency purposes. No employee shall be entitled to priority in selecting his/her annual vacation leave for more than two (2) weeks annually. Employees are strongly encouraged that vacation days be taken and in any event cannot be carried over beyond the fiscal year following that in which the vacation days are earned. Therefore, all vacation leave must be used before April 30th. However, employees may, at their selection, cash-in up to two (2) weeks of accrued vacation time which shall be payable to them during the first payroll period in December, however, they must cash-in within the present one (1) week minimum increment. In order to be eligible for this cash-in, the employee must serve notice to the Employer by May 31st of each year when they are submitting their annual vacation requests. All vacation leave shall be subject to supervisor approval and scheduled to meet used by the operational requirements week only except for those officers accruing more than one hundred sixty (160) hours of the University and in accordance with the following: 1. Vacation credit shall not be used prior to the vacation time it is accrued. 2. Absence for illness, disability, or personal reasons may be charged to vacation. 3. Upon request, an employee shall be granted vacation before the employee's accrued credit reaches the maximum which the employee can accumulate. 4. An employee shall not be paid for vacation for the same period that the employee is working and on pay status in the employee's present position, or any other position paid by University funds (see exception in paragraph J.2. below). 5. Vacation schedules for requests submitted during the months of March and September shall be established on the basis of seniority in an employee's classification and in a shop or work location. a. Vacation requests may be submitted by an employee in the month of March for vacations to be taken between April 1 and September 30 of that same calendar per year. Vacation requests submitted after March 31 shall be reviewed on a "first-come, first-served" basis. b. Vacation requests accrual in excess of one hundred sixty (160) hours may also be submitted in the month of September for vacations to be taken from October 1 of the same calendar year through March 31 of the next calendar year. Vacation requests submitted after September 30 shall be reviewed on a "first-come, first-served" basis. c. Exceptions to these vacation requests may be granted to an employee who has made or wishes to make long- term vacation plans. d. By mutual agreement of the parties, a department or unit within a department may allow employees to schedule vacation four (4) times per year, as determined by the department(s)week or by the day. When No employee is eligible for vacation benefits under this Article if they quit or resign without giving the parties agree upon vacation scheduling for a department Chief of Police or unit within a department, the implementation of the schedule may be discussed at a Labor-Management Relations meeting. 6. An employee may split his/her their vacation time, but preference according to seniority shall only apply to one of the two requests for vacation in that calendar year. 7. Occasional unscheduled Unplanned vacation days may be granted subject to the operational requirements of the University, and provided that they are requested designee at least five two (52) working days in advance. If the request is made fifteen (15) calendar days or more in advance, the University has ten (10) calendar days to approve or deny the request. 8. Emergency vacation days may be granted at the discretion of the supervisor. The request for emergency vacation shall be requested either orally or weeks notice in writing through the immediate supervisor, and may be reviewed by a designated University manager. Verification of the emergency may be required, and if required, shall be submitted their intention to the designated University manager prior to paymentquit or resign. 9. Vacation schedules shall be posted in each shop or work location.