Storage of Documents. On completion of the work on each matter we may retain any papers to which you are entitled but you leave in our possession. You agree that we have your authority to destroy any papers, documents, plans, photographs or written records (including any electronic copies) we hold on your behalf five (5) years after the date of the final bill rendered by us in the matter pertaining to them or at any earlier time as agreed in writing by you (including by email). You further agree that we store your documents at your risk. We are not required to take any steps to protect the same from unauthorised access, loss and theft and from destruction by fire, adverse weather event or other acts of God. We are not responsible for the cost or damage suffered by you or the costs of replacement of the same in the case the documents are accessed, lost, stolen or destroyed. You agree to indemnify us against any claims made against us for any such cost or damage caused by anything that you ask us to store for you.
Storage of Documents. 14.1 After completing the work, we may be entitled to keep all your papers and documents while there is still money owed to us for charges and disbursements.
14.2 We will keep our file of your papers (except those papers you ask to be returned to you) in a secure storage area under our control of 3 years from the date of the final invoice, after which time they will be securely destroyed. We will not destroy documents you ask us to deposit in safe custody. However, should any of your documents be lost or damaged as a result of events beyond our reasonable control we will not be liable for their replacement or for any resultant loss.
14.3 If we take papers or documents out of storage in relation to continuing or new instructions to act for you, we will not normally charge for such retrieval. However, we may charge you for: time spent producing stored papers that are requested; and reading, correspondence or other work necessary to comply with your instructions in relation to the retrieved papers. Unless otherwise agreed with you in writing, those charges will be at our hourly rates applicable at that time.
Storage of Documents. The professional documentation presented to establish eligibility and development of accommodations shall be securely stored by the DS program and remains Oregon Tech property. Any documentation of a disability that originated from another provider will not be re-disclosed without your written consent. The University is committed to keeping sensitive disability-related information confidential and it will be released only on an educational need-to-know basis. Only the Director of Disability Services will make exceptions to this procedure. A student’s access to DS records is governed by FERPA regulations; please ask your counselor for further information. As set forth in law and regulation, records may be inspected by regulatory, enforcement or evaluative bodies and may be released without your consent if so ordered by a court of proper jurisdiction.
Storage of Documents. 8.1. Trabr will circulate copies of the signed documents (together with forensic records of each party’s confirmation and execution) accessed through the Electronic Signing Platform to the relevant parties at the addresses nominated by the relevant parties. Trabr is not responsible for storing or retaining any executed documents.
8.2. Trabr may store an encrypted copy of any document that You execute through the Electronic Signing Platform for a maximum period of 5 years, following which the encrypted electronic copies of these documents will be automatically deleted from Trabr’s System.
8.3. Trabr may otherwise delete any signed documents executed through the Electronic Signing Platform from its system in its sole discretion.
8.4. Trabr may immediately and without notice delete any unsigned (whether wholly or partially) document from its System at such a time as the relevant access link provided to a party to the document to allow it access to the Electronic Signing Platform expires.
8.5. Trabr is not responsible for circulating any document uploaded to or executed through the Electronic Signing Platform to any third party whatsoever.
8.6. You acknowledge that certain laws may require that certain documents be stored for a certain period of time. You agree that Trabr is not responsible for determining the minimum storage period required in respect of any document executed through the Electronic Signing Platform.
8.7. You indemnify Trabr against all Claims and Loss arising out of or in relation to the circulation, storage or destruction of any documents uploaded to or executed through the Electronic Signing Platform.
Storage of Documents. Incoming post is scanned into our case management systems. After scanning, all routine correspondence is shredded, but important original documents are retained until case conclusion. Outgoing correspondence and file records are imaged directly into our computer system so there are no paper copies. Your computer file will usually be electronically archived within one month of conclusion and we will retain your file for 7 years only. However, we have no paper storage facilities so if there are any original paper documents which you wish to retain, please notify us before your claim is concluded so that we can forward any such items to you for safekeeping. If you require us to retrieve a file from our archive database and reinstate it in paper format, we will charge you for this facility. An explanation of how these charges are calculated is provided above.
Storage of Documents. 39.1 On completion of your instructions any papers to which you are entitled, but left in our possession (except documents deposited in safe custody) will be retained electronically for no more than seven (7) years and on the authority of the Costs Agreement to be destroyed seven years after the date of the final xxxx rendered by us in this matter.
39.2 You agree that we have your authority to destroy any papers, documents, plans, photographs or written records (including any electronic copies) we hold on your behalf any time seven (7) years after the date of the final xxxx rendered by us in the matter pertaining to them.
39.3 We store your documents at your risk. We will make reasonable endeavours to protect the same from unauthorised access, loss and theft and from destruction by fire, adverse weather event or other acts of God but are not responsible for the cost or damage suffered by you or the costs of replacement of the same in the case the documents are accessed, lost, stolen or destroyed. You agree to indemnify us against any claims made against us for any such cost or damage.
40.1 Where the matter in which we are retained is litigious, you are not entitled to set off against our fees, costs the other party has been ordered to pay to you, nor are you entitled to suspend payment of our fees until those ordered costs are paid by the other party.
40.2 In clause 15.1 we have disclosed to you what costs you might recover from the other party should you be successful. Any amount so ordered does not bear upon the basis, nor the rate by which our costs to you are calculated.
Storage of Documents. Most of the papers and documents in our file will belong to you. After we have completed your case and you have paid our fees, you may ask us to send you the parts of the file which belong to you. If you do not, we will keep the file for not less than six years after the date of our final bill. The storage of files involves a cost to us. We may continue to store your file for some time after that, but this is on the understanding that we have the right to destroy it once the six years have elapsed. We will not destroy documents you specifically ask us to deposit in safe custody. If we retrieve papers or documents from storage at your request, we shall charge you the cost of retrieval, although if we retrieve the papers in relation to continuing or new instructions to act for you, we will not normally charge you for doing this. In addition to asking you to reimburse any sum spent by us in retrieving the papers (which may be kept off site in deep storage), we may make a charge based on the time spent producing stored papers, and we may also charge you for other work necessary to comply with your instructions in relation to the retrieval of the papers. When we store a file, we may place it in deep storage. It may take ten days or more to retrieve a file from deep storage.
Storage of Documents. 6.1. Files will be stored for five years after the closing thereof and subsequently destroyed, bar timely written request to the contrary.
Storage of Documents. 15.1 In the course of providing our services to you, we acquire and create a range of documentation. Depending on its nature, this documentation either belongs to you or belongs to us. We do not segregate such documentation according to legal ownership.
15.2 We retain all documents relating to your matter (other than any documents that are in your possession or have been returned to you) for at least six years from the conclusion of our involvement in the matter. We will destroy your file after this time as we are not permitted to keep information that we no longer need. We will not destroy documents that you ask us to deposit in our deeds store.
15.3 Where we act for more than one client, we will provide copies of all documents and bills on the file to any of the clients, but we will not release the original file without written consent from all clients.
15.4 Where we act for a company or other commercial entity, we will provide copies of all documents and bills on the file, including the originals, to any of the directors (or equivalent).
15.5 If you ask us to retrieve documents from storage, we will charge £25 + VAT for each matter. Where we retrieve the file in order to carry out further work for you, we will not charge the fee but will charge for any work. Where you ask us to carry out further work, we will agree a separate fee with you.
15.6 Any rights that you may have under data protection laws to request your personal data will not be affected by the provisions of this clause.
Storage of Documents. 13.1 After completing the work, we may be entitled to keep all your papers and documents while there is still money owed to us for charges and disbursements.
13.2 We keep files on the understanding that we can destroy them 6 years after the date of the final xxxx. We will not destroy documents you ask us to deposit in safe custody. However, should any of your documents be lost or damaged as a result of events beyond our reasonable control we will not be liable for their replacement or for any resultant loss.
13.3 If we take papers or documents out of storage in relation to continuing or new instructions to act for you, we will not normally charge for such retrieval. However, we may charge you for: time spent producing stored papers that are requested; and reading, correspondence or other work necessary to comply with your instructions in relation to the retrieved papers. Unless otherwise agreed with you in writing, those charges will be at our hourly rates applicable at that time.
