Common use of Vacation Bidding Clause in Contracts

Vacation Bidding. 1. Vacations will be bid by shifts in a Bid Area, except that in any Bid Area having less than 50 employees, vacations shall be bid by Bid Area. When mutually agreed between the Company and the local Union Business Agent/Chief Stewards/Coordinator vacations may be bid by groupings other than those listed herein. Provided that the Company will not unreasonably withhold agreement to such grouping as the local Business Agent advocates. It shall not be unreasonable for the Company to withhold agreement if the proposed grouping can reasonably be expected to materially affect the operation or any portion thereof. 2. In each vacation bidding group, the Department Head or Designee, will determine the total number of vacation weeks to be taken including regular earned vacation and deferred Holidays. For determining weeks to be bid, two (2) or less days will not be considered as a week. 3. If the total number of weeks to be taken is fifty (50) weeks or less, only one (1) person will be awarded a vacation in any given week (considered as a column). 4. If the total number is greater than fifty (50) weeks, a full column will be available for bidding each fifty (50) weeks, and if necessary, a partial column will be available for any remaining weeks in the last column. This method is used to avoid scheduling more people than necessary to be on vacation in any specific week. 5. Once a year, generally in early November, employees will bid for available vacation in the succeeding year based on adjusted Company Service Date. The Company will post notice of where and when employees will bid their initial and subsequent rounds of vacation. Employees will at that specific time, have three (3) ways to notify management of their bid preferences. They may show up in person, or telephone in their preference, or submit a written pre-bid to the designated management representative prior to any particular vacation bid round. Written confirmation will be provided to employees submitting written pre-bids. Once the entire vacation biding process is completed the vacation listings will be posted no later than December 15th. 6. Employees may bid one (1) continuous vacation period, which may include all or any portion of the vacation to which he is entitled. However if the employee is eligible for less than ten (10) working days the employee may not split the available vacation. Once an employee is eligible for ten (10) working days or more, the employee may split the employee’s vacation into separate periods of complete weeks and if a partial week remains, it will be taken in conjunction with one (1) of the employee’s complete weeks. 7. Once each employee has had the opportunity to bid, additional rounds of bidding will be permitted following the same procedure used on the initial round. 8. If an employee does not bid at all, during any given round, the employee will not be given the opportunity to bid until the next round. However if an employee misses his bid time but calls or shows up to bid before that particular round is complete, he will be allowed to bid at that time from the remaining available weeks. 9. If an employee is a member of the Military Reserve and will attend a two

Vacation Bidding. 1. Vacations will be bid by shifts in a Bid Area, except that in any Bid Area having less than 50 employees, vacations Vacation periods shall be bid posted no later than November 1st of each year, for the following calendar year. The Company will provide enough vacation periods during the year to allow each Flight Attendant to take her/his projected earned vacation. 2. The bids for vacation shall close on December 1st, and shall be awarded by Bid AreaDecember 5th. 3. When mutually A Flight Attendant’s preference in vacation periods shall be awarded based upon her/his seniority in domicile as of the closing date for the vacation bidding period. 4. Vacation must be taken in one (1) week increments unless otherwise agreed between by the Company and the local Union Business Agent/Chief Stewards/Coordinator vacations may be bid by groupings other than those listed hereinFlight Attendant. Provided that the Company will not unreasonably withhold agreement to such grouping as the local Business Agent advocates. It shall not be unreasonable for the Company to withhold agreement if the proposed grouping can reasonably be expected to materially affect the operation or any portion thereof. 2. In each vacation bidding group, the Department Head or Designee, will determine the total number of vacation weeks Vacation time is considered to be taken including regular earned vacation and deferred Holidays. For determining weeks to be bid, two (2) or less days will not be considered as a week. 3. If the total number of weeks to be taken is fifty (50) weeks or less, only one (1) person will be awarded a vacation in any given week (considered as a column). 4. If the total number is greater than fifty (50) weeks, a full column will be available for bidding each fifty (50) weeks, and if necessary, a partial column will be available for any remaining weeks in the last column. This method is used to avoid scheduling more people than necessary to be on vacation in any specific weekMonday through Sunday. 5. Once a year, generally in early November, employees will bid for available vacation in the succeeding year based on adjusted Company Service Date. The Company will post open vacation periods and Flight Attendants may select from such periods in accordance with seniority. A Flight Attendant wishing to alter her/his vacation preference after November 30th may request to do so by written notice to the Company prior to the bid closing for the scheduled bid period of where and when employees will bid their initial and subsequent rounds of the requested vacation. Employees will The Company may approve or disapprove such a change at that specific time, have three (3) ways to notify management of their bid preferences. They may show up its discretion and shall advise the Flight Attendant in person, writing whether his vacation is approved or telephone in their preference, or submit a written pre-bid to the designated management representative prior to any particular vacation bid round. Written confirmation will be provided to employees submitting written pre-bids. Once the entire vacation biding process is completed the vacation listings will be posted no later than December 15thdisapproved. 6. Employees may Vacation will be taken in seven-day blocks, which begin on Monday. A Flight Attendant will bid one seven-day vacation block for every seven vacation days accrued. 7. There will be a single round of bidding on vacation. A Flight Attendant should submit one (1) continuous vacation periodor more choices. Each bid shall specify the week(s) of choice. If the Flight Attendant wishes to bid consecutive weeks, which she/he may include all or any portion of the vacation elect to which he is entitled. However do so, but if the employee is eligible for less than ten (10) working days the employee may not split the available vacation. Once an employee is eligible for ten (10) working days or more, the employee may split the employee’s vacation into separate periods of complete weeks and if a partial week remains, it will be taken in conjunction with one (1) of those weeks is not available, that consecutive week period will not be awarded and the employeeFlight Attendant’s complete weeks. 7. Once each employee has had the opportunity to bid, additional rounds of bidding next choice will be permitted following the same procedure used on the initial roundconsidered. 8. If an employee does A Flight Attendant who fails to bid, or who fails to submit a proper bid, including failing to submit a sufficient number of choices, may be assigned vacation by the Company, or if not bid at allso assigned, during any given round, the employee will not be given the opportunity to bid until the next round. However if an employee misses his bid time but calls or shows up to bid before that particular round is complete, he will be allowed to bid at that time select from the remaining available weeksvacation period(s) after all other bids have been awarded. 9. If an employee is Vacation will be scheduled in the PBS System as a member of the Military Reserve and will attend a twoplanned absence.

Vacation Bidding. 1. Vacations will be bid by shifts in a Bid Area, except that in any Bid Area having less than 50 employees, vacations shall be bid by Bid Area. When mutually agreed between the Company and the local Union Business Agent/Chief Stewards/Coordinator Agent vacations may be bid by groupings other than those listed herein. Provided that the Company will not unreasonably withhold agreement to such grouping as the local Business Agent advocates. It shall not be unreasonable for the Company to withhold agreement if the proposed grouping can reasonably be expected to materially affect the operation or any portion thereof. 2. In each vacation bidding group, the Department Head or Designee, will determine the total number of vacation weeks to be taken including regular earned vacation and deferred Holidays. For determining weeks to be bid, two (2) or less days will not be considered as a week. 3. If the total number of weeks to be taken is fifty (50) weeks or less, only one (1) person will be awarded a vacation in any given week (considered as a column). The regular days off on a week of vacation which has been bid will be made available as DAT. 4. If the total number is greater than fifty (50) weeks, a full column will be available for bidding each fifty (50) weeks, and if necessary, a partial column will be available for any remaining weeks in the last column. This method is used to avoid scheduling more people than necessary to be on vacation in any specific week. The regular days off on a week of vacation which has been bid will be made available as DAT. 5. Once a year, generally in early November, employees will bid for available vacation in the succeeding year based on adjusted Company Service Date. The Company will post notice of where and when employees will bid their initial and subsequent rounds of vacation. Employees will at that specific time, have three (3) ways to notify management of their bid preferences. They may show up in person, or telephone in their preference, or submit a written pre-bid to the designated management representative prior to any particular vacation bid round. Written confirmation will be provided to employees submitting written pre-bids. Once the entire vacation biding process is completed the vacation listings will be posted no later than December 15th. 6. Employees may bid one (1) continuous vacation period, which may include all or any portion of the vacation to which he is entitled. However if the employee is eligible for less than ten (10) working days the employee may not split the available vacation. Once an employee is eligible for ten (10) working days or more, the employee may split the employee’s vacation into separate periods of complete weeks and if a partial week remains, it will be taken in conjunction with one (1) of the employee’s complete weeks. 7. Once each employee has had the opportunity to bid, additional rounds of bidding will be permitted following the same procedure used on the initial round. 8. If an employee does not bid at all, during any given round, the employee will not be given the opportunity to bid until the next round. However if an employee misses his bid time but calls or shows up to bid before that particular round is complete, he will be allowed to bid at that time from the remaining available weeks. 9. If an employee is a member of the Military Reserve and will attend a twothree

Vacation Bidding. 1A vacation list will begin circulation by October 15th in every year so that employees may select their vacation period for the following year. Vacations Employees shall be given preference for xxxx- tion selection in classification seniority order. All employees will be bid required to indicate their first choice by shifts in a Bid Areano later than November 1st, except that in any Bid Area having less their second choice by no later than 50 employeesNovember 15th, vacations their third choice by no later than November 30th and their fourth choice and subsequent choices by December 15th. The approved vacation list shall be bid posted by no later than January 1st of the following year. (a) Employees may split their vacation entitle- ment into minimum one (1) – week segments. (b) Bid Area. When mutually agreed vacation periods will not be altered after having been approved without local agree- ment between the Company and the local Union Business Agent/Chief Stewards/Coordinator vacations may Union. (c) An employee who is unable to commence or complete his scheduled vacation period due to injury or illness, including Workers’ Compensation, shall be bid by groupings other than those listed hereinawarded a new vacation period upon return to duty. Provided that The employee must provide a doctor’s certifi- cate to verify all absences under this Article. (d) An employee who is bumped or elects to displace in accordance with Article 13 shall retain his vacation selection. 1. On October 1st of each year, the Company will not unreasonably withhold agreement to such grouping as the local Business Agent advocates. It shall not be unreasonable post a bulletin listing employees in order of classification seniority and showing each employee’s total vacation entitlement for the Company to withhold agreement if the proposed grouping can reasonably be expected to materially affect the operation or any portion thereofupcoming vacation year. 2. Prior to October 1st of each year, the Company and Union will meet to estab- lish the vacation ratio for each week of the upcoming vacation year. The minimum ratio will be established by calculating the total weeks of vacation entitlement, divided by fifty-two (52) weeks, rounded to the next whole number. 3. The vacation entitlements and vacation ratios will be posted in the Lunchroom and on Ehub, no later than October 15th of each year. 4. The Company will have vacation selec- tion forms available by October 15th of each calendar year. 5. Pursuant to Clause 22.02 (a), employees may split their vacation entitlement into blocks of not less than one (1) week. In such cases, an employee’s first preference will be in order of classification seniority with the awarding of his/her subsequent preferences occurring after all other employees have made their selection in each selection round. These subsequent preferences will continue to be awarded in order of classification seniority. 6. Vacation bidding will be conducted in four (4) separate rounds. In each round, an employee may bid consecu- tive weeks and are not permitted to bid multiple non-consecutive weeks. Employees are encouraged to submit alternate selections in each round, in case their selection is not available. For example, Xxxx XXX submits his Round 1 vacation bidding groupselection form with his first choice being Weeks 18 and 19 and his second choice being Weeks 19 & 20. Week 18 is not available to Xxxx Xxx, but Weeks 19 & 20 are available. Xxxx XXX is awarded Weeks 19 and 20. 7. Employees are required to submit their vacation forms either by email to or by delivering the Department Head or Designeeform to the YVR Branch Office by the following dates; Round 1 – Not later than November 1st Round 2 – Not later than November 15th Round 3 – Not later than November 30th Round 4 – Not later than December 15th Any employee on vacation and/or approved leave, as per the Collective Agreement, during the vacation selec- tion process, will determine be emailed the total number vacation schedule and vacation selection form, prior to the commencement of each vacation weeks selection round. 8. The Company will post the approved vacation schedule in the Lunchroom and on Ehub, following the completion of each selection round, with a copy to the Union, as follows: Round 1 – November 2nd Round 2 – November 16th Round 3 – December 1st The final approved vacation schedule shall be taken including regular earned posted by the Company, in the Lunchroom and on Ehub, no later than January 1st of the following year. A copy will be provided to the Union. 9. The Company will post an up-to-date version of the vacation schedule on the first of each month, in the Lunchroom and deferred Holidayson Ehub. 10. For determining weeks Any employee absent on vacation and/or approved leave, as per the Collective Agreement, during the xxxx- tion selection process will be emailed the vacation schedule and vacation selection form, pursuant to item(s) 7 & 8 above. Employees will be bidresponsible for submitting their vacation selection forms by the required submission dates. 11. Any employee not bidding their full xxxx- tion entitlement during the vacation selection process, may request any un-bid vacation with two (2) weeks’ written notice to the Company on a first come first serve basis and based on availability of open vacation positions within classification. 12. Any employee may cancel their sched- uled vacation provided they submit written notice, two (2) or less days weeks prior to their vacation commencement. If their vacation has already been assigned to another employee, then the employee will not be considered as a weekable to apply on open shifts only during his original vacation time. 313. If When an employee cancels scheduled vacation during the total number of weeks to be taken is fifty (50) weeks or lessperiod between July 1st and August 31st, only one (1) person will be awarded a vacation in any given week (considered as a column). 4. If the total number is greater than fifty (50) weeks, a full column will be available for bidding each fifty (50) weeks, and if necessary, a partial column will be available for any remaining weeks in the last column. This method is used to avoid scheduling more people than necessary to be on vacation in any specific week. 5. Once a year, generally in early November, employees will bid for available vacation in the succeeding year based on adjusted Company Service Date. The Company will post notice send an email notification to all employees, informing them of where and when employees will bid their initial and subsequent rounds of vacationthe avail- able vacation week(s). Employees will at that specific time, have three (3) ways business days from the date of notification to notify management of their bid preferencesapply for the avail- able vacation week(s). They may show up in person, or telephone in their preference, or submit a written pre-bid to the designated management representative prior to any particular The vacation bid round. Written confirmation will be provided to employees submitting written pre-bids. Once the entire vacation biding process is completed the vacation listings will be posted no later than December 15thawarded in order of classification seniority. 614. Employees may bid one (1) continuous vacation period, which may include all or any portion of the vacation to which he is entitled. However if the employee is eligible for less than ten (10) working days the employee may not split the available vacation. Once an employee is eligible for ten (10) working days or more, the employee may split the employee’s vacation into separate periods of complete weeks and if a partial week remains, it will be taken in conjunction with one (1) of the employee’s complete weeks. 7. Once each employee has had the opportunity to bid, additional rounds of bidding will be permitted following the same procedure used on the initial round. 8. If an employee does not bid at all, during any given round, the employee will not be given the opportunity permitted to bid until the next round. However if an employee misses his bid time but calls or shows up to bid before that particular round is complete, he will be allowed to bid at that time from the remaining available weekstrade vacation selections with other employees. 9. If an employee is a member of the Military Reserve and will attend a two

Vacation Bidding. 1. Vacations will be bid by shifts in a Bid Area, except that in any Bid Area having less than 50 employees, vacations shall be bid by Bid Area. When mutually agreed between the Company and the local Union Business Agent/Chief Stewards/Coordinator Agent vacations may be bid by groupings other than those listed herein. Provided that the Company will not unreasonably withhold agreement to such grouping as the local Business Agent advocates. It shall not be unreasonable for the Company to withhold agreement if the proposed grouping can reasonably reason- ably be expected to materially affect the operation or any portion thereof. 2. In each vacation bidding group, the Department Head or Designee, will determine the total number of vacation weeks to be taken including regular earned vacation and deferred Holidays. For determining weeks to be bid, two (2) or less days will not be considered as a week. 3. If the total number of weeks to be taken is fifty (50) weeks or less, only one (1) person will be awarded a vacation in any given week (considered as a column). The regular days off on a week of vacation which has been bid will be made available as DAT. 4. If the total number is greater than fifty (50) weeks, a full column will be available for bidding each fifty (50) weeks, and if necessary, a partial column will be available for any remaining weeks in the last column. This method is used to avoid scheduling more people than necessary to be on vacation xxxx- tion in any specific week. The regular days off on a week of vacation which has been bid will be made available as DAT. 5. Once a year, generally in early November, employees will bid for available vacation in the succeeding year based on adjusted Company Service Date. The Company will post notice of where and when employees will bid their initial and subsequent rounds of vacation. Employees will at that specific time, have three (3) ways to notify management of their bid preferences. They may show up in person, or telephone tele- phone in their preference, or submit a written pre-bid to the designated management representative prior to any particular vacation bid round. Written confirmation will be provided to employees submitting written pre-bids. Once the entire vacation biding bidding process is completed the vacation xxxx- tion listings will be posted no later than December 15th. 6. Employees may bid one (1) continuous vacation period, which may include all or any portion of the vacation to which he is entitled. However if the employee is eligible for less than ten (10) working days the employee may not split the available vacation. Once an employee is eligible for ten (10) working days or more, the employee may split the employee’s vacation into separate periods of complete weeks and if a partial week remains, it will be taken in conjunction with one (1) of the employee’s complete weeks. 7. Once each employee has had the opportunity to bid, additional rounds of bidding will be permitted following the same procedure used on the initial round. 8. If an employee does not bid at all, during any given round, the employee will not be given the opportunity to bid until the next round. However if an employee misses his bid time but calls or shows up to bid before that particular round is complete, he will be allowed to bid at that time from the remaining available weeks. 9. If an employee is a member of the Military Reserve and will attend a twoten

Vacation Bidding. 1. Vacations will be bid by shifts in a Bid Area, except that in any Bid Area having less than 50 employees, vacations A. Employees shall be bid by Bid Area. When mutually agreed between entitled to take vacation in accordance with the Company and the local Union Business Agent/Chief Stewards/Coordinator vacations may be bid by groupings other than those listed herein. Provided procedures specified in subparagraph (b) below, provided that the Company will not unreasonably withhold agreement to such grouping as the local Business Agent advocates. It shall not be unreasonable for the Company to withhold agreement if the proposed grouping can reasonably be expected to materially affect the operation or any portion thereof. 2. In each vacation bidding group, the Department Head or Designee, will determine a minimum of 50% of the total number of employees by classification shall be permitted to go on vacation weeks between May 1st and October 1st of each year. B. Vacation lists will be posted between February 1st and March 1st and remain posted for 15 days. Employees will bid vacations in Company seniority order. Any employee who does not make his/her selection in proper turn prior to be taken including regular earned the end of the 15 days will thereafter make his/her selection from the vacation and deferred Holidaysperiods remaining, after all other employees have made their selections, by submitting to the Employer a minimum of 15 calendar days written notice of their request prior to the first day of the week chosen. For determining weeks to be bid, two (2) or less days A senior employee will not be considered as permitted to take a week. vacation period already assigned to a junior employee after the 15 day vacation bidding period. Provided however, vacation bidding shall be closed from Thanksgiving to Christmas, due to business volume subject to the following exception: at all facilities the company shall permit one employee per classification at a time to take up to three (3) non-consecutive days of vacation, until five (5) working days prior to Christmas. If the total number of weeks to be taken is fifty Employees with four (504) weeks of vacation entitlement or lessmore shall be permitted to split the second week of vacation, only as well as the first week thereof. To request a vacation increment of less than one (1) person will be awarded week an employee must submit a vacation in any given week (considered as a column). 4. If the total number is greater than fifty (50) weeks, a full column will be available for bidding each fifty (50) weeks, and if necessary, a partial column will be available for any remaining weeks in the last column. This method is used to avoid scheduling more people than necessary to be on vacation in any specific week. 5. Once a year, generally in early November, employees will bid for available vacation in the succeeding year based on adjusted Company Service Date. The Company will post notice of where and when employees will bid their initial and subsequent rounds of vacation. Employees will written request at that specific time, have least three (3) ways to notify management working days (excluding Saturday, Sunday, and Holidays) before the first day of their bid preferences. They may show up in person, the week chosen. C. An employee on sickness or telephone in their preference, or submit a written preon-bid to the-job injury leave at the designated management representative prior to any particular time of his scheduled vacation bid round. Written confirmation period will be provided to employees submitting written pre-bids. Once considered on vacation concurrent with the entire vacation biding process is completed the vacation listings will be posted no later than December 15th. 6. Employees may bid one (1) continuous vacation leave period, which may include all or any portion of the and shall receive his vacation to which pay as if he is entitled. However if the employee is eligible for less than ten (10) working days the employee may not split the available were actually on vacation. Once an employee is eligible for ten (10) working days or moreHowever, the employee may split reschedule his vacation period in lieu of the above by notifying the Company prior to the date of his scheduled vacation. D. An employee's vacation dates may be adjusted to correspond with the employee’s vacation into separate periods of complete weeks and 's new days off if a partial week remains, it will be taken in conjunction with one (1) of the employee’s complete weeks's days off are changed after the vacation list has been posted. 7. Once each employee has had the opportunity to bid, additional rounds of bidding will be permitted following the same procedure used on the initial round. 8. If an employee does not bid at all, during any given round, the employee will not be given the opportunity to bid until the next round. However if an employee misses his bid time but calls or shows up to bid before that particular round is complete, he will be allowed to bid at that time from the remaining available weeks. 9. If an employee is a member of the Military Reserve and will attend a two

Vacation Bidding. 1. Vacations will be bid by shifts in a Bid Area, except that in any Bid Area having less havingless than 50 employees, vacations shall vacationsshall be bid by Bid Area. When mutually agreed between the Company and the local Union Business Agent/Chief Stewards/Coordinator Agent vacations may be bid by groupings other than those listed herein. Provided that the Company will not unreasonably withhold agreement to such grouping as the local Business Agent advocates. It shall not be unreasonable for the Company to withhold agreement if the proposed grouping can reasonably reason- ably be expected to materially affect the operation or any portion thereof. 2. In each vacation bidding group, the Department Head or Designee, will determine the total number of vacation weeks to be taken including regular earned vacation and deferred Holidays. For determining weeks to be bid, two (2) or less days will not be considered as a week. 3. If the total number of weeks to be taken is fifty (50) weeks or less, only one (1) person will be awarded a vacation in any given week (considered as a column). The regular days off on a week of vacation which has been bid will be made available as DAT. 4. If the total number is greater than fifty (50) weeks, a full column will be available for bidding each fifty (50) weeks, and if necessary, a partial column will be available for any remaining weeks in the last column. This method is used to avoid scheduling more people than necessary to be on vacation avoidschedulingmore peoplethannecessarytobeonvaca- tion in any specific week. The regular days off on a week of vacation which has been bid will be made available as DAT. 5. Once a year, generally in early November, employees will bid for available vacation in the succeeding year based on adjusted Company Service Date. The Company will post notice of where and when employees will bid their initial and subsequent rounds of vacation. Employees will at that specific time, have three (3) ways to notify management of their bid preferences. They may show up in person, or telephone tele- phone in their preference, or submit a written pre-bid to the designated management representative prior to any particular vacation bid round. Written confirmation will be provided to employees submitting written pre-bids. Once the entire vacation biding bidding process is completed the vacation xxxx- tion listings will be posted no later than December 15th. 6. Employees may bid one (1) continuous vacation period, which may include all or any portion of the vacation to which he is entitled. However if the employee is eligible for less than ten (10) working days the employee may not split the available vacation. Once an employee is eligible for ten (10) working days or more, the employee may split the employee’s vacation into separate periods of complete weeks and if a partial week remains, it will be taken in conjunction with one (1) of the employee’s complete weeks. 7. Once each employee has had the opportunity to bid, additional rounds of bidding will be permitted following the same procedure used on the initial round. 8. If an employee does not bid at all, during any given round, the employee will not be given the opportunity to bid until the next round. However if an employee misses his bid time but calls or shows up to bid before that particular round is complete, he will be allowed to bid at that time from the remaining available weeks. 9. If an employee is a member of the Military Reserve and will attend a twoten