Hotel Records definition

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Hotel Records means all of the books, records, correspondence, Plans and other files, both paper and electronic (and including any accounting, database or other record-keeping software used in connection with such books, records and files which Sellers own or may otherwise transfer), that have been received or generated and maintained in the course of operation of the Hotels and that are in Sellers' or Manager's possession or control, including (without limitation) those generated and maintained by Manager (excluding only materials, such as Manager's system manuals, which are proprietary to Manager and which do not particularly concern the Hotels), except as otherwise agreed by Buyer.

Hotel Records means all of the books, records, correspondence, Plans and other files, both paper and electronic (and including any accounting, database or other record-keeping software used in connection with such books and records which Seller owns or otherwise has the right freely to transfer) which have been received or generated and maintained in the course of operation of the Hotel and which are in Seller’s or the Hotel Manager’s possession or control, including (without limitation) those generated and maintained by the Hotel Manager (excluding only materials, such as the Hotel Manager’s system manuals, which are proprietary to Hotel Manager and which do not particularly concern the Hotel).

Examples of Hotel Records in a sentence

As reasonably required for tax filings, preparation and auditing of financial statements, other reporting and similar purposes, Seller shall have the right to make and retain copies of the Hotel Records which are transferred to Buyer at Closing and to disclose information contained therein.
Buyer shall also make the Hotel Records available to Seller and its authorized representatives at the Hotel, at reasonable times and upon reasonable prior notice, and allow Seller to make copies thereof; and Buyer shall not dispose of any Hotel Records prior to the fifth anniversary of Closing without giving Seller at least 30 days’ prior written notice and opportunity to recover the same.
As a part of the Hotel Records, the Manager shall develop and maintain on a current basis a system of accounts, data processing and payroll processing systems and a document filing system, as well as procedures for recording accounts payable and receivable, with respect to the Hotels and performance of the Manager's obligations under this Agreement, which systems and procedures shall at all times be reasonably satisfactory to the Owner.
Buyer shall also make the Hotel Records available to Seller and its authorized representatives at the Hotel, at reasonable times and upon reasonable prior notice, and allow Seller to make copies thereof; and Buyer shall not dispose of any Hotel Records prior to the fifth anniversary of Closing without giving Seller at least 30 days' prior written notice and opportunity to recover the same.
B) The Agent agrees that for the Full Management Service the Agent will accept responsibility for the ongoing Immigration Act and the Immigration (Hotel Records) Order 1972 checks that may be needed during the Term of the tenancy.
In addition, Seller may require access to the Hotel Records in connection with any tax audit, examination or challenge or similar proceeding.
CA is required, as all serviced and self-catering accommodation premises, to keep a record of all guests over the age of 16 (Immigration (Hotel Records) Order 1972 (as amended)).
All Hotel Records shall become the property of Buyer upon Closing, subject to the rights of the Hotel Manager, provided Seller shall have the right to make and retain copies of the Hotel Records which are transferred to Buyer at Closing and to disclose information contained therein as reasonably required for tax filings, preparation and auditing of financial statements, other reporting and similar purposes.
As reasonably requested by Buyer, Sellers shall provide copies of or access to any Hotel Records that are retained by Sellers with Buyer's consent after Closing.
Seller shall also make the Hotel Records available to Buyer and its authorized representatives, at reasonable times and upon reasonable prior notice, and allow Buyer to make copies thereof; and Seller shall not dispose of any Hotel Records prior to the fifth anniversary of Closing without giving Buyer at least 30 days’ prior written notice and opportunity to recover the same.

More Definitions of Hotel Records

Hotel Records means all records, books and accounts, vouchers, statements, receipts, invoices, plans, specifications, permits, approvals, contracts and other documents relating to the ownership, management or operation of the Hotels or otherwise relating to performance by the Manager of its services with respect to the Hotels hereunder.

Hotel Records means all of the books, records, correspondence and other files, both paper and electronic (and including any accounting, database or other record-keeping software used in connection with such books and records which Seller owns or otherwise has the right freely to transfer) which have been received or generated and maintained in the course of operation of the Hotel and which are in Seller's or Hotel Manager's possession or control, including, without limitation, all customer, reservation, convention, sales, groups, catering, mailing or "frequent user" lists, operating ledgers, third-party inspection reports, property management reports, current operating and capital budgets and all backup files and records relating to the operations of the Hotel (including historical operating records), maintained at the Hotel or in Seller's or Hotel Manager's possession or control, including (A) any computer drives, discs, tapes and other data bases which contain the names and addresses of past or prospective customers, and (B) all marketing information used for the Hotel (which shall not be deemed to include information relating to the marketing of the Hotel for sale), including copies of all form letters which are used in connection with any marketing programs as well as any other information relating to marketing programs for the Hotel; but excluding personnel files, appraisals, internal evaluations, privileged attorney-client communications, reports by the investment advisor to the ultimate beneficial owner of the Hotel and any materials whose disclosure by Seller or Hotel Manager would violate any obligation of confidentiality imposed by applicable Law or agreement.

Hotel Records. Hotel Records" means all of the books, records, correspondence and other files, both paper and electronic (and including any accounting, database or other record-keeping software used in connection with such books and records which Seller owns or otherwise has the right freely to transfer) which have been received or generated and maintained in the course of operation of the Hotel and which are in Seller's or Hotel Manager's possession or control, including, without limitation, all customer, reservation, convention, sales, groups, catering, mailing or "frequent user" lists, operating ledgers, third-party inspection reports, property management reports, current operating and capital budgets and all backup files and records relating to the operations of the Hotel (including historical operating records), maintained at the Hotel or in Seller's or Hotel Manager's possession or control, including (A) any computer drives, discs, tapes and other data bases which contain the names and addresses of past or prospective customers, and (B) all marketing information used for the Hotel (which shall not be deemed to include information relating to the marketing of the Hotel for sale), including copies of all form letters which are used in connection with any marketing programs as well as any other information relating to marketing programs for the Hotel; but excluding personnel files, appraisals, internal evaluations, privileged attorney-client communications, reports by the investment advisor to the ultimate beneficial owner of the Hotel and any materials whose disclosure by Seller or Hotel Manager would violate any obligation of confidentiality imposed by applicable Law or agreement.

Hotel Records means all of the books, records, correspondence and other files, both paper and electronic (and including any accounting, database or other record-keeping software used in connection with such books and records which Seller owns or otherwise has the right freely to transfer) which have been received or generated and maintained in the course of operation of the Hotel and which are in Seller’s possession or control, including, without limitation, all customer, reservation, convention, sales, groups, catering, mailing or “Frequent user” lists, operating ledgers, third-party inspection reports, property management reports, current operating and capital budgets and all back-up files and records relating to the operations of the Hotel (including historical operating records) owned by Seller and maintained at 116800-0001/LEGAL125685330.6 the Hotel, in Seller’s possession or control, or to the extent Hotel Manager is acting in its capacity as Seller’s agent, in Hotel Manager’s possession or control, including (A) any computer drives, disks, tapes and other databases which contain the names and addresses of past or perspective customers, and (B) all marketing information used for the Hotel (which shall not be deemed to include information relating to the marketing of the Hotel for sale); exclusive, however of the Excluded Materials.

Hotel Records means, collectively, (a) the Hotel Owner Records and (b) the Hotel Manager Records, but only to the extent that the consent or approval of Hotel Manager to the transfer of such Hotel Manager Records has been obtained by Seller prior to the Scheduled Closing Date.