Administration and Project Management. This task includes project administration, coordination, kick-off and review meetings and quality control as stated in the following sub-sections:
Administration and Project Management. The Engineer shall perform the following Administration and Project Management Tasks:
1. Set up and attend the project kick-off meeting.
2. Personnel planning, project scheduling, and budget control.
3. Plan and hold internal project team meetings.
4. Plan and hold City project weekly coordination and bimonthly progress meetings.
5. Prepare agendas and meeting minutes for bimonthly progress meetings, and submit monthly progress report documents, along with the monthly invoices. The Monthly Progress Report shall document the following:
a. Past Month’s Activities/Accomplishments
b. Pending Issues and Decisions
c. Problem Areas and Recommended Corrective Actions
d. Budget Summary Status (showing % complete vs. % expended per task)
e. Schedule Summary Status (chart showing baseline schedule vs. actual schedule) f. Next month’s Planned Activities/Goals
g. Summary of Coordination Efforts (including correspondence summaries)
6. Develop subconsultant contracts, review, and process subconsultant invoices. All of the above items shall include/address sub-consultant tasks.
