Administrative Standards. Contractor shall implement the following administrative standards to ensure its compliance with the requirements of this Agreement to protect PHI in accordance with HIPAA and the Privacy Regulations:
1) Contractor shall designate a privacy official who is responsible for the development and implementation of the policies and procedures through which Contractor carries out its responsibilities to protect PHI under this Agreement.
2) Contractor shall train all members of its workforce engaged in work under this Agreement on the policies and procedures with respect to PHI as necessary and appropriate for them to carry out their functions. Such training shall be documented.
3) Contractor shall use appropriate administrative, technical, and physical safeguards that reasonably and appropriately protect the confidentiality, integrity, and availability of protected health information to prevent use or disclosure of PHI in violation of the requirements of this Agreement, or federal or State law.
4) With respect to any protected health information that is transmitted by electronic media, or maintained in electronic media, Contractor shall implement administrative, physical, and technical safeguards that reasonably and appropriately protect the confidentiality, integrity, and availability of such electronic protected health information that it creates, receives, maintains, or transmits on behalf of the covered entity, and ensure that any agent, including a subcontractor, to whom it provides such information agrees to implement reasonable and appropriate safeguards to protect such electronic protected health information, and report to HHS any security incident concerning such electronic protected health information of which it becomes aware at any time.
5) Contractor shall provide a process for individuals to make complaints concerning Contractor’s compliance with the requirements of HIPAA and the Privacy Regulations. Contractor shall document all complaints received. Contractor shall not intimidate, threaten, coerce, discriminate against, or take other retaliatory action against an individual for the filing of a complaint.
6) Contractor shall have and apply appropriate sanctions against members of its workforce who fail to comply with the privacy policies and procedures of Contractor related to the protection of PHI and shall document the sanctions that are applied.
7) Contractor shall mitigate, to the extent practicable, any harmful effect that is known to Contracto...
Administrative Standards. Program must provide adequate funds, equipment and other resources needed to administer and enforce the program consistent with the inspection and permit requirements of the state building code.
Administrative Standards. A. The Center shall obtain and maintain certification from one of the organizations identified in Appendix 10, annexed hereto and hereby made a part hereof (“Certification”). During the application process, the Center shall submit to the Member Services Division, the following documents (“Certification Document”) relating to the Certification:
1. A copy of the certificate, and
2. A copy of the letter provided by the certifying organization stating dates of Certification.
B. The Center shall maintain Certification throughout the term of the Network Agreement.
1. Upon renewal of Certification, the Center shall re-submit Certification Documents to the Standards, Training & Practices Division of the Administrator.
2. If the Center does not renew Certification prior to the expiration of the Network Agreement, the Center shall have five (5) months to obtain Certification following any renewal of the Network Agreement.
3. If the Center fails to renew Certification within five (5) months of a renewal of the Network Agreement, then the Network Agreement shall be terminated pursuant to Section 7(d) (ii).
C. For purposes of ensuring the managerial and fiscal stability of the Center, the Center shall, upon request of the Administrator, submit to the Administrator:
1. Documentation setting forth its governance and management structure and organization;
2. Documentation regarding its fiscal accountability controls and measures;
3. Written policies and procedures that address:
a) Human resources (e.g., personnel records, job descriptions),
b) Hiring and firing of agency personnel,
c) Supervision/training of agency personnel,
d) Code of ethics (e.g., policies of nondiscriminatory recruitment, staff/client relations), and
e) Grievance and appeals process for persons served by the agency.
Administrative Standards
