Common use of Association Business Clause in Contracts

Association Business. (a) Union stewards and other designated representatives will be allowed a reasonable amount of paid time during their regularly scheduled hours of work to perform Union activities as authorized under the law, including ORS 243.798 and its successors. Designated representatives will not suffer any loss of pay, seniority, leave accrual, or any other benefits while engaging in union business covered by this Article. (b) Designated representatives will notify their supervisor of the need for paid time under this Article. Nothing herein is to be construed as a right of an employee to leave their station without supervisory approval. The notice shall state the need for Union business and the estimated duration of absence. The parties agree that Union business will not unduly or unreasonably interfere with County operations, and the Union and County agree to work together to proactively attempt to address any concerns about such impacts. (c) The Union will provide a list of the names of Union officers, position held, and Union stewards to the County Administrator no later than January 1st of every year. The Union will promptly notify the County Administrator of any changes to the above-described list. (d) Union meetings on County property may be permitted upon availability with advance notification to the Department Head or designee responsible for the facility and provided such meetings do not interfere with County business needs and operations. The Department Head shall notify the Union of any operational impact or concern and the County and Union agree to work together to proactively attempt to address any such operational impact or concerns. The Union shall indemnify and hold harmless the County against any and all claims, damages, suits or other forms of liability which may arise out of the use of County facilities. (e) County employees who have been designated by the Union as authorized union representatives (“Authorized Union Representatives”) may, upon written requests from the Union, be given short term leaves of absence (less than 30 days) to transact business for the Union (“Union Release Time”). (i) The Union will cooperate with the County by limiting requests for such Union Release Time to a maximum of three (3) Authorized Union Representatives off at any given time and in a manner which will not interfere with the County's operations. (ii) Authorized Union Representatives granted such Union Release Time to conduct labor organization business shall be maintained on the payroll with full accrual of wages and benefits. The Union shall reimburse the County for the fully burdened costs for each Authorized Union Representative taking such Union Release Time. The Union agrees to reimburse the County for all such costs of Union Release Time for each Authorized Union Representative each month for the previous month upon receipt from County of an itemized summary of the costs to be charged to the Union, including any compensation that is paid to the Authorized Union Representatives during a period of Union Release Time, including but not limited to the cost of wages, benefits, workers’ compensation insurance and any employer contributions made toward any employee benefits, including but not limited to benefits under ORS chapter 238A, and other administrative costs not to exceed 5% of the Authorized Union Representatives’ total compensation package. (iii) The Union will defend, indemnify and hold harmless the County for any and all costs including attorney’s fees, damages, settlements, judgments, or other costs, obligations and liabilities the County incurs as a result of any actions taken by the Authorized Union Representative on behalf of the Union during the period of Union Release Time.

Association Business. (A) The Association shall be able to post reasonable notices of activities and matters of Association concern on bulletin boards available to faculty members and to use District mail boxes and email for reasonable communication purposes, with the following limitations: Staff have no expectation of privacy with respect to this communication and must comply with all local, state and federal laws. The District shall not assume any liability for notices posted or to be delivered for Association purposes. (B) The Association and its members shall be able to use school facilities for meeting at reasonable times and during normal hours when such facilities are not otherwise in use. Arrangements for such use shall be made with the building principal. Arrangements for use of buildings at other times shall be made in accordance with District Policy 1410.1. (C) On a monthly basis the District shall provide the Association with a list of employees in the bargaining unit, including names, addresses, landline and cell numbers (excludes unlisted telephone numbers), school email, personal email, work location assignments, employee description, hire date, and FTE. This list is for exclusive use by the Association. (D) The District shall honor reasonable requests for available, non-confidential data necessary to carry out the Association's negotiation and representation functions. All parties shall exercise discretion in the utilization of such data. (E) Certificated employees shall refrain from classroom discussion in the presence of students of specific matters in question or in dispute concerning District employer- employee relations. (F) In order to provide proper representation of members of the bargaining unit and/or to confer with the District or its representative(s), leave shall be granted by the District according to the provisions of this section. Request for leave shall be submitted in writing as soon as possible before the leave is to take effect. Billing for the leave shall be made to the Association by the District using the following guidelines: (1) For purposes as mutually agreed between the Association President and the District Superintendent (or designee) as follows: (a) Union stewards and other designated representatives will Meetings required for grievance processing shall not be allowed a reasonable amount of paid time during their regularly scheduled hours of work to perform Union activities as authorized under the law, including ORS 243.798 and its successors. Designated representatives will not suffer any loss of pay, seniority, leave accrual, or any other benefits while engaging in union business covered by this Articlebilled. (b) Designated representatives will notify their supervisor Meetings and trainings for negotiations, and Association preparation for negotiations, shall be billed at the cost of the need for paid time under this Articlesubstitute. Nothing herein is Such meetings will be scheduled within the limitations placed on “job- related” absences; exceptions to the daily limit will be construed as a right of an employee to leave their station without supervisory approval. The notice shall state the need for Union business considered and the estimated duration of absence. The parties agree that Union business will not unduly or unreasonably interfere with County operations, and the Union and County agree to work together to proactively attempt to address any concerns about such impactsgranted where feasible. (c) The Union will provide a list of the names of Union officers, position held, and Union stewards to the County Administrator no later than January 1st of every year. The Union will promptly notify the County Administrator of any changes to the above-described list. (d) Union meetings on County property may be permitted upon availability with advance notification to the Department Head or designee responsible for the facility and provided such meetings do not interfere with County business needs and operations. The Department Head shall notify the Union of any operational impact or concern and the County and Union agree to work together to proactively attempt to address any such operational impact or concerns. The Union shall indemnify and hold harmless the County against any and all claims, damages, suits or other forms of liability which may arise out of the use of County facilities. (e) County employees who have been designated Other Association activities approved by the Union as authorized union representatives (“Authorized Union Representatives”) may, upon written requests from the Union, be given short term leaves of absence (less than 30 days) to transact business for the Union (“Union Release Time”). (i) The Union will cooperate with the County by limiting requests for such Union Release Time to a maximum of three (3) Authorized Union Representatives off at any given time and in a manner which will not interfere with the County's operations. (ii) Authorized Union Representatives granted such Union Release Time to conduct labor organization business Association President shall be maintained on the payroll with full accrual of wages and benefits. The Union shall reimburse the County for the fully burdened costs for each Authorized Union Representative taking such Union Release Time. The Union agrees to reimburse the County for all such costs of Union Release Time for each Authorized Union Representative each month for the previous month upon receipt from County of an itemized summary of the costs to be charged to the Union, including any compensation that is paid to the Authorized Union Representatives during a period of Union Release Time, including but not limited to billed at the cost of wages, benefits, workers’ compensation insurance a substitute. Such leave shall not exceed four (4) consecutive days or a total of forty-five (45) such days of leave in one (1) year for the Association and any employer contributions made toward any employee benefits, including but not limited to benefits under ORS chapter 238A, and other administrative costs not to exceed 5% shall be consistent with the orderly conduct of the Authorized Union Representatives’ District's total compensation package. (iii) educational program. Leaves provided for in this paragraph shall be separate from leaves provided for elsewhere in this Agreement. The Union will defend, indemnify and hold harmless the County for any and all costs including attorney’s fees, damages, settlements, judgments, or other costs, obligations and liabilities the County incurs as a result of any actions taken by the Authorized Union Representative on behalf President of the Union during the period Association shall make every effort to provide at least one (1) week advance notice of Union Release Timesuch leave.

Association Business. (a) SECTION 45.1: The Union stewards will be granted use of designated meeting rooms during non-working hours for general membership meetings with advance approval by the Director of Human Resources. SECTION 45.2: The Union shall have the right to post notices and other communications on bulletin boards maintained on the premises and facilities of the College, subject to the advance approval of the contents of such notices and communications by the Director of Human Resources or designee. SECTION 45.3: The College recognizes the right of the employees to designate representatives of the Union to appear on their behalf for the purpose of conducting negotiations, to discuss salaries, working conditions, grievances and disputes, and to visit employees during working hours for such purposes. Any member of the Union shall have the right to present a grievance to representatives of the College or to file such grievance with the designated representatives will be allowed a reasonable amount of paid time during their regularly scheduled hours of work to perform Union activities as authorized under the law, including ORS 243.798 and its successors. Designated representatives will not suffer any representative without loss of pay, seniority, leave accrual, or any other benefits while engaging in union business covered by this Article. (b) Designated representatives will notify their supervisor . Representatives of the need Union shall be allowed release time with pay for paid time under this Articlethe purpose of meeting with College representatives. Nothing herein is to be construed as a right Representatives of an employee to leave their station without supervisory approval. The notice shall state the need for Union business and the estimated duration of absence. The parties agree that Union business will not unduly or unreasonably interfere with County operations, and the Union shall be allowed release time with pay for the purpose of representing employees in a grievance at any stage of the grievance procedure. Immediately upon execution of this agreement, the President of the Union shall submit to the Director of Human Resources or designee the names and County agree to work together to proactively attempt to address any concerns about such impacts. (c) The locations of all Union will representatives and shall provide a list of the names of new or changed representatives within five (5) working days of such change. No employee shall have official Union officers, position held, and Union stewards to status until such time as the County Administrator no later than January 1st of every yearCollege has been notified in writing by the Union. The Union will promptly notify the County Administrator of any changes to the above-described list. (d) Union meetings on County property may be permitted upon availability with advance notification to the Department Head or designee responsible for the facility and provided such meetings do not interfere with County business needs and operations. The Department Head shall notify the Union of any operational impact or concern and the County and Union agree to work together to proactively attempt to address any such operational impact or concerns. The Union shall indemnify and hold harmless the County against any and all claims, damages, suits or other forms of liability which may arise out of the use of County facilities. (e) County employees who have been designated by the Union as authorized union representatives (“Authorized Union Representatives”) may, upon written requests from the Union, be given short term leaves of absence (less than 30 days) to transact business for the Union (“Union Release Time”). (i) The Union will cooperate with the County by limiting requests for such Union Release Time to a maximum of three (3) Authorized Union Representatives off at any given time and in a manner which will not interfere with the County's operations. (ii) Authorized Union Representatives granted such Union Release Time to conduct labor organization business shall be maintained on the payroll with full accrual of wages and benefits. The Union shall reimburse the County for the fully burdened costs for each Authorized Union Representative taking such Union Release Time. The Union College agrees to reimburse the County for all such costs of Union Release Time for each Authorized Union Representative each month for the previous month upon receipt from County of an itemized summary of the costs to be charged submit to the Union, including upon five (5) working days' notice, the names and locations of any compensation that is paid new employees who are within the Union's bargaining unit. SECTION 45.4: The Unit President or designee shall be allowed time off with pay for purposes directly related to the Authorized contract or other Union Representatives during a period business. An accounting of Union Release Time, including but not limited such hours will be made to the cost Director of wages, benefits, workers’ compensation insurance Human Resources or designee each month. The union and any employer contributions made toward any employee benefits, including but not limited the College agree to benefits under ORS chapter 238A, and other administrative costs not to exceed 5% make this provision an issue of the Authorized Union Representatives’ total compensation packageLabor Management after one (1) year. (iii) The Union will defend, indemnify and hold harmless the County for any and all costs including attorney’s fees, damages, settlements, judgments, or other costs, obligations and liabilities the County incurs as a result of any actions taken by the Authorized Union Representative on behalf of the Union during the period of Union Release Time.

Association Business. (a) Union stewards Section 1. The City will allow for all union activities as required by law, for designated union representatives/shop stewards, however, employees must notify supervisor or department head in advance of those activities, including anticipated amount of time required. The supervisor will determine whether the time away creates an undue burden that cannot be accommodated by any of the measures typically used when an employee is unexpectedly absent from work. If the request does cause an undue burden, the City and other Association shall schedule a mutually agreeable date and time at which the designated representative can perform the activities during work hours. The City shall not reduce a designated representative’s work hours to accommodate the designated representative’s performance of the activities above except to prevent an employee from working unauthorized overtime hours. Section 2. Association representatives will who are certified as such in writing shall be allowed reasonable access to employees in the bargaining unit as required by law. Such representatives shall not enter any work location without the consent of the Chief of Police or his designee. Access shall be restricted so as not to interfere with the normal operations of the Police Department or with established security requirements. Section 3. The City shall allow up to three (3) bargaining unit members to attend contract negotiations during duty hours without loss of pay and while remaining subject to call. The time, date and place for bargaining sessions shall be established by mutual agreement between the parties. Attendance at contract negotiations shall not, under any circumstances, result in the payment or accrual of overtime. Section 4. The City agrees to furnish and maintain a reasonable amount suitable bulletin board for use by the Association. The Association shall limit its posting of paid time during their regularly scheduled notices and bulletins to this board. Section 5. On duty employees may attend Association meetings no more often than quarterly and no longer than two (2) hours in duration, but shall be subject to call. City facilities may be used on advance arrangements. Section 6. At the discretion of work the Chief of Police or designee, an employee may be authorized to perform Union activities as authorized under attend conferences, seminars and/or training central to the law, including ORS 243.798 and its successorspurpose of labor relations between the parties without loss of pay. Designated representatives will If the Chief or the Chief’s designee does not suffer any authorize attendance without loss of pay, seniority, leave accrual, or any other benefits while engaging in union business covered by this Article. (b) Designated representatives will notify their supervisor of the need for paid time under this Article. Nothing herein is to be construed as a right of an employee may use accrued vacation, comp time, holiday time or unpaid leave time to leave their station without supervisory approval. The notice shall state the need for Union business and the estimated duration of absence. The parties agree that Union business will not unduly attend at his or unreasonably interfere with County operations, and the Union and County agree to work together to proactively attempt to address any concerns about such impactsher discretion. (c) The Union will provide a list of the names of Union officers, position held, and Union stewards to the County Administrator no later than January 1st of every year. The Union will promptly notify the County Administrator of any changes to the above-described list. (d) Union meetings on County property may be permitted upon availability with advance notification to the Department Head or designee responsible for the facility and provided such meetings do not interfere with County business needs and operations. The Department Head shall notify the Union of any operational impact or concern and the County and Union agree to work together to proactively attempt to address any such operational impact or concerns. The Union shall indemnify and hold harmless the County against any and all claims, damages, suits or other forms of liability which may arise out of the use of County facilities. (e) County employees who have been designated by the Union as authorized union representatives (“Authorized Union Representatives”) may, upon written requests from the Union, be given short term leaves of absence (less than 30 days) to transact business for the Union (“Union Release Time”). (i) The Union will cooperate with the County by limiting requests for such Union Release Time to a maximum of three (3) Authorized Union Representatives off at any given time and in a manner which will not interfere with the County's operations. (ii) Authorized Union Representatives granted such Union Release Time to conduct labor organization business shall be maintained on the payroll with full accrual of wages and benefits. The Union shall reimburse the County for the fully burdened costs for each Authorized Union Representative taking such Union Release Time. The Union agrees to reimburse the County for all such costs of Union Release Time for each Authorized Union Representative each month for the previous month upon receipt from County of an itemized summary of the costs to be charged to the Union, including any compensation that is paid to the Authorized Union Representatives during a period of Union Release Time, including but not limited to the cost of wages, benefits, workers’ compensation insurance and any employer contributions made toward any employee benefits, including but not limited to benefits under ORS chapter 238A, and other administrative costs not to exceed 5% of the Authorized Union Representatives’ total compensation package. (iii) The Union will defend, indemnify and hold harmless the County for any and all costs including attorney’s fees, damages, settlements, judgments, or other costs, obligations and liabilities the County incurs as a result of any actions taken by the Authorized Union Representative on behalf of the Union during the period of Union Release Time.

Association Business. 23.01 Any Employee who is an officer or member of the Association shall be granted leave of absence for Association business, provided that the aggregate of all such leaves granted under this Article shall not exceed twenty (a20) Union stewards working days in any calendar year, and other designated representatives provided that a replacement satisfactory to the Division can be found. In computing the said twenty (20) day period, leave of absence granted to any said officer or member for the purpose of negotiating with the Division or assisting a member with a grievance shall not be counted. (All such requests will be allowed made by the Association in writing at least ten (10) days in advance, whenever possible.) No additional leave of absence shall be taken for the above-mentioned purpose except with the consent of the Division. 23.02 In addition to the leaves of absence set out in the foregoing clause, any Employee of the Division elected or appointed to a reasonable amount full time position in the Association will be granted a leave of paid time absence by the Division for a period of up to one (1) year, provided that such Employee gives the Division notice at least one month before the commencement of such leave. No more than one Employee will be on such leave of absence at any one time. 23.03 An Employee shall retain all of the Employee’s seniority rights during their regularly scheduled hours of work absence on a leave granted pursuant to perform Union activities as authorized under the law, including ORS 243.798 and its successors. Designated representatives will not suffer any loss of pay, seniority, leave accrual, or any other benefits while engaging in union business covered by this Article. On return, the Employee shall be placed in the Employee’s former or a comparable position with not less than the same wages and benefits. (b) Designated representatives will notify their supervisor 23.04 During the period an Employee is on leave of the need for paid time absence under this Article, the Employee shall remain eligible to apply for any position posted provided the Employee is available to take the position when requested by the Division. a) Where Board permission has been granted to representatives of the Association to attend joint meetings with the Board’s representatives to carry out negotiations or to attend joint meetings with respect to a grievance, those Employees shall suffer no loss in pay for time spent at those joint meetings. Nothing herein When grievance meetings or hearings are held the Association may have present the Grievor, the President or designate and any other representative who is not an Employee of the Division. Should the Association desire to have additional representatives who are Employees of the Division and would be construed as a right attending during their normal work shift, those Employees may attend with no loss of wages or benefits but the cost of wages and benefits shall be reimbursed to the Employer by the Association. b) The Division agrees that an employee to Employee, where permission has been granted, shall receive the pay and benefits provided for in this Agreement when on unpaid leave their station without supervisory approvalof absence for Association work or conventions. The notice However, the Association shall state reimburse the need Employer for Union business all pay and benefits during the estimated duration period of absence. The parties agree that Union business will not unduly or unreasonably interfere with County operations, and the Union and County agree to work together to proactively attempt to address any concerns about such impacts. (c) The Union will provide a list For purposes of this Article and any other Article in this Agreement where provisions exist that the names of Union officers, position held, and Union stewards to Association shall reimburse the County Administrator no later than January 1st of every year. The Union will promptly notify the County Administrator of any changes to the above-described list. (d) Union meetings on County property may be permitted upon availability with advance notification to the Department Head or designee responsible Employer for the facility and provided such meetings do not interfere with County business needs and operations. The Department Head shall notify the Union of any operational impact or concern and the County and Union agree to work together to proactively attempt to address any such operational impact or concerns. The Union shall indemnify and hold harmless the County against any and all claims, damages, suits or other forms of liability which may arise out of the use of County facilities. (e) County employees who have been designated by the Union as authorized union representatives (“Authorized Union Representatives”) may, upon written requests from the Union, be given short term leaves of absence (less than 30 days) to transact business for the Union (“Union Release Time”). (i) The Union will cooperate with the County by limiting requests for such Union Release Time to a maximum of three (3) Authorized Union Representatives off at any given time and in a manner which will not interfere with the County's operations. (ii) Authorized Union Representatives granted such Union Release Time to conduct labor organization business shall be maintained on the payroll with full accrual cost of wages and benefits. The Union , the following definitions shall reimburse apply: i) Wages shall mean the County for applicable hourly rates of pay multiplied by the fully burdened costs for number of hours that the Employee is away from the Employee’s regular work assignment, including vacation pay where such is paid with each Authorized Union Representative taking such Union Release Time. The Union agrees pay cheque and, subsequently, any retroactive pay where a general salary increase is applied to reimburse these hours. ii) Benefits shall include the County for all such costs cost of Union Release Time for each Authorized Union Representative each month for benefits paid by the previous month upon receipt from County of an itemized summary employer in respect of the costs to be charged to the Union, including any compensation that is paid to the Authorized Union Representatives during a period of Union Release Time, including foregoing hours and shall include but not be limited to the cost employer share of wagesCanada Pension Plan Contributions, benefitsemployer share of Employment Insurance Premiums, workersemployer matching contributions into the MSBA Pension Plan, employer administrative charge paid into the MSBA Pension Plan, employer share of Group Life Insurance premiums, employer share of Workers’ compensation insurance Compensation Board premiums and any employer contributions made toward any employee benefits, including but not limited to benefits under ORS chapter 238A, and other administrative costs not to exceed 5% of the Authorized Union Representatives’ total compensation package. (iii) The Union will defend, indemnify and hold harmless the County for any and all costs including attorney’s fees, damages, settlements, judgments, or other costs, obligations and liabilities the County incurs as a result share of any actions taken by the Authorized Union Representative on behalf of the Union during the period of Union Release Timeother insurance or benefits plans.

Association Business. 8.1 At the commencement of each calendar year the Association and the Board shall make contributions to a bank to be used cumulatively by members of the Association for compensation to offset required time off in order to engage in negotiations, internal Board of Directors meetings, all other Association activities or meetings with the Board, and those other persons designated by the Chief of Police. The provisions of Article 8 do not apply to Joint Management/Association Committees or to meetings between the Chief of Police and the Association in such cases where only two (a2) Union stewards and other designated representatives will be allowed a reasonable amount members of paid time during their regularly scheduled the Association are involved. Such members while in attendance for on duty hours of work to perform Union activities as authorized under the law, including ORS 243.798 and its successors. Designated representatives will shall not suffer any loss of pay. If more than two (2) members attend, senioritythe Association must elect two (2) members to which this exemption shall apply and all other members may use the provisions of the bank as contemplated herein. 8.2 Members of the Association as of January 1, shall contribute one (1) hour either accrued time, overtime, Court time credits or, as a last resort, by cash payment at the election of the member, and such contribution applies both to this Agreement and the Civilian Contract. The Police Services Board agrees to match the total accumulated hours contributed by each member per annum. 8.3 For a member to qualify for time off with payment out of this bank a request in writing to the Chief of Police or his designate, must be received three (3) weeks in advance of the date for which time is sought. Such notice must identify the members involved, the dates and the shifts to be affected. It is agreed and understood that requests for time off for such activities shall be considered as a priority request and granted subject to the exigencies of the Service. Where requests are received with less than three (3) weeks notice the time may be granted at the discretion of the Chief of Police or his Designate, subject to the exigencies of the Service. 8.4 At the commencement of each succeeding calendar year, the Association shall make its contribution under Article 8.3 and the Board shall contribute additional hours to replenish the bank to 1800 hours. 8.5 The Association has the sole discretion to determine which activities will qualify for application under this section. 8.6 Two members of the Association shall be granted an indefinite leave accrual, of absence without pay on four (4) weeks' notice from the Association to the Board. The terms of the leave of absence shall be as follows: (a) During the leave of absence such members shall be paid directly by the Association at a salary to be negotiated between the member and the Association. The Association shall identify to the Board the salary level applicable to pension contributions or any other benefits while engaging in union business covered by this Articleunder the Board's supervision. (b) Designated representatives The Board will notify their supervisor advise the City of ▇▇▇▇▇▇▇▇ [2002] that such members, or other Association staff, may continue or obtain, as the need case may be, coverage under the benefit package as relates to major medical, dental, group life insurance, accidental death and dismemberment, dependents' life insurance and pension benefits on the clear understanding that the costs that accrue in each of these areas will be charged back to the Association and become its responsibility for paid time under this Article. Nothing herein is payment directly to be construed as a right of an employee to leave their station without supervisory approval. The notice shall state the need for Union business and the estimated duration of absence. The parties agree that Union business will not unduly or unreasonably interfere with County operations, and the Union and County agree to work together to proactively attempt to address any concerns about such impactsRegion. (c) The Union Association will provide a list at all times be the employer of the names members during the leave of Union officers, position held, absence for the purposes of the Workers' Compensation Act and Union stewards to the County Administrator no later than January 1st of every year. The Union will promptly notify the County Administrator of any changes to the above-described listother member legislation. (d) Union meetings on County property may be permitted upon availability with advance notification Any seniority that accrues to the Department Head or designee responsible for the facility and provided such meetings do not interfere with County business needs and operations. The Department Head shall notify the Union members during their leave of any operational impact or concern and the County and Union agree to work together to proactively attempt to address any such operational impact or concerns. The Union shall indemnify and hold harmless the County against any and all claims, damages, suits or other forms of liability which may arise out of the use of County facilitiesabsence will be credited as if they were performing active police duty. (e) County employees who have been designated If the member wishes to return to active service with the Service, the Association shall provide the Board with four (4) weeks' written notice prior to the proposed date of return. (f) The Board will continue to provide sick leave credits as provided to all members in accordance with the Agreement as amended from time to time but all other costs, including salary etc., are to be borne by the Union as authorized union representatives Association. (“Authorized Union Representatives”g) may, upon written requests from the Union, be given short term leaves of absence (less than 30 days) to transact business The member while performing duties for the Union Association shall not be subject to discipline, or to charges under the Police Services Act of Ontario. (“Union Release Time”)h) The member shall have the same rights as any citizen in terms of access to police buildings. (i) The Union will cooperate with It is agreed and understood that at no time shall there be more than two (2) persons who qualify for the County by limiting requests for such Union Release Time to a maximum terms and conditions of three (3) Authorized Union Representatives off at any given time this sub-paragraph 7. from both the Police Officer's and in a manner which will not interfere with the CountyCivilian's operationsbargaining unit combined. (ii) Authorized Union Representatives granted such Union Release Time to conduct labor organization business 8.7 The Association shall be maintained on provided with copies of all information which is presently given to their members in the payroll with full accrual form of wages and benefitsP. & P.'s, Chief's Orders, General Orders, or any other document that is distributed to the members of the Association. Such notice shall be given by way of ordinary mail. 8.8 The Union Board shall reimburse make available to the County Association a location at each police building in an area conspicuous to its members but not to the public so that the Association may erect a bulletin board for the fully burdened costs for purposes of communicating with its members. 8.9 In the event that the Association holds elections or requires a vote of its membership or part thereof, this Board agrees, upon the Chief or his designate receiving at least forty- eight (48) hours written notice, to make available to the Association an area at each Authorized Union Representative taking such Union Release Timepolice building so that a polling station can be set up. 8.10 The Board shall allow the Association between 8:00 a.m. and 4:00 p.m., Monday to Friday, to review a member's personnel file and make copies of documents found therein upon receiving written permission from the member so involved. 8.11 The Board shall provide to the Association on an annual basis a list of all members in alphabetical order and by seniority date. The Union agrees Such list shall be provided to reimburse the County for all such costs Association on or before October 25th of Union Release Time for each Authorized Union Representative each month for year. 8.12 That both parties agree to bargain in good faith in any year contract negotiations are to occur. It is further agreed and understood that the previous month upon receipt from County of an itemized summary Board's contract proposals shall be exchanged within fifteen (15) working days of the costs Notice of Desire to be charged to the Union, including any compensation that is paid to the Authorized Union Representatives during a period of Union Release Time, including but not limited to the cost of wages, benefits, workers’ compensation insurance and any employer contributions made toward any employee benefits, including but not limited to benefits under ORS chapter 238A, and other administrative costs not to exceed 5% of the Authorized Union Representatives’ total compensation package. (iii) The Union will defend, indemnify and hold harmless the County for any and all costs including attorney’s fees, damages, settlements, judgments, or other costs, obligations and liabilities the County incurs as a result of any actions taken Bargain being served by the Authorized Union Representative on behalf of the Union during the period of Union Release TimeAssociation.

Association Business. (a) Union stewards 4.1 DynaLIFE recognizes the Association as the exclusive bargaining agent for all Employees in the bargaining unit as described in Certificate 142-2008 issued by the Alberta Labour Relations Board and other designated representatives will be allowed a reasonable amount of paid time during their regularly scheduled hours of work to perform Union activities as authorized under the lawdated October 28, including ORS 243.798 2008 and its successors. Designated representatives will not suffer any loss of pay, seniority, leave accrual, or any other benefits while engaging in union business covered by this Articleamendments thereto. (b) Designated representatives will notify their supervisor 4.2 An Employee shall not engage in Association business during her working hours without prior permission of the need for paid time under this Article. Nothing herein is to be construed as a right of an employee to leave their station without supervisory approval. The notice shall state the need for Union business and the estimated duration of absence. The parties agree that Union business will not unduly or unreasonably interfere with County operations, and the Union and County agree to work together to proactively attempt to address any concerns about such impactsDynaLIFE. (c) The Union will provide a list of 4.3 Any duly accredited Officer employed by the names of Union officers, position held, and Union stewards to the County Administrator no later than January 1st of every year. The Union will promptly notify the County Administrator of any changes to the above-described list. (d) Union meetings on County property Association may be permitted upon availability with advance notification to the Department Head or designee responsible on DynaLIFE premises for the facility purpose of transacting Association business provided prior permission to do so has been granted by the Vice President of People and provided such meetings do not interfere Infrastructure, the Chief Executive Officer, or their designates. 4.4 Provided operations of DynaLIFE allow, a reasonable number of representatives of the Association shall be granted time off with County business needs and operationspay in order to participate in collective bargaining with DynaLIFE. The Department Head shall notify the Union of any operational impact or concern and the County and Union agree to work together to proactively attempt to address any such operational impact or concerns. The Union shall indemnify and hold harmless the County against any and all claims, damages, suits or other forms of liability which may arise out of the use of County facilities. (e) County employees who have been designated by the Union as authorized union representatives (“Authorized Union Representatives”) may, upon written requests from the Union, be given short term leaves of absence (less than 30 days) to transact business for the Union (“Union Release Time”). (i) The Union will cooperate with the County by limiting requests for such Union Release Time to a maximum of three (3) Authorized Union Representatives off at any given time and in a manner which will not interfere with the County's operations. (ii) Authorized Union Representatives granted such Union Release Time to conduct labor organization business shall be maintained on the payroll with full accrual of wages and benefits. The Union shall reimburse the County for the fully burdened costs for each Authorized Union Representative taking such Union Release Time. The Union Association agrees to reimburse the County DynaLIFE for all such costs of Union Release Time for each Authorized Union Representative each month for the previous month upon receipt from County of an itemized summary of the costs to be charged to the Union, including any compensation that is actual wage paid to the Authorized Union Representatives during Employee while on leave plus a period fifteen per cent (15%) administrative charge Within thirty (30) days of Union Release Timereceipt of an invoice. If overtime and travel costs must be paid to a replacement Employee and the Association knows that in advance, including but not limited the Association will agree to reimburse these costs plus the fifteen percent (15%) administrative charge. 4.5 The Employer shall provide a bulletin board to be placed in a reasonably accessible location for the exclusive use of the Association. In addition, and where requested by the Association, space may be provjded on other existing bulletin boards. The Association may post, on such bulletin boards, notices of meetings and other notices which may be of interest to Employees. The Employer reserves the right to require that posted material objectionable to the cost Employer be removed from bulletin boards. 4.6 No Employee shall be required or permitted to make any written or verbal agreement which is in conflict with the terms of wagesthis Collective Agreement. 4.7 Except as otherwise specified elsewhere in this Collective Agreement, benefitsall correspondence between the parties arising out of this Collective Agreement or Incidental thereto shall pass to and from the Vice President of People and Infrastructure or designate of DynaLIFE and the Association. 4.8 T.he name of an Association representative shall be supplied in writing to DynaLIFE before she is recognized as an Association representative. A representative of the Association shall be entitled to leave work to carry out her functions as provided in this Collective Agreement, workers’ compensation insurance and any employer contributions made toward any employee benefits, including but not limited provided pennission to benefits under ORS chapter 238Aleave work during working hours, and other agreement on the length of time of such leave shall first be obtained from the supervisor. Such permission shall not be unreasonably withheld. The Association agrees to reimburse DynaLIFE for actual wage paid to the Employee while on leave plus a fifteen percent (15%) administrative costs not to exceed 5% charge within thirty (30) days of receipt of invoice. 4.9 Provided operations of DynaLIFE allow, members of the Authorized Union Representatives’ total compensation package. (iii) The Union will defend, indemnify and hold harmless the County for any and all costs including attorney’s fees, damages, settlements, judgments, or other costs, obligations and liabilities the County incurs as a result Board of any actions taken by the Authorized Union Representative on behalf Directors of the Union during Association shall be granted a leave of absence with pay to attend Association business. Such member shall provide DynaLIFE with such request in writing with as much advance notice as possible. DynaLIFE shall not unreasonably deny such a request. The Association agrees to reimburse DynalfFE for actual wage paid to the period Employee while on teave plus a fifteen percent (15%) administrative charge within thirty (30) days of Union Release Timereceipt of invoice.