CANCELLATION FEE WAIVER REQUEST. If a Student subject to the contract cancellation fee petitions for a waiver of the fee, the University may, in its sole discretion, waive the fee and terminate the contract under extraordinary circumstances. The student must submit a written statement demonstrating extraordinary circumstances accompanied by supporting documentation. If the University waives the fee, the student will remain responsible for paying prorated room and meal charges, if any, incurred from the date the Student Checked-In until cancellation. When determining whether to grant a waiver, the University considers all facts and circumstances, including, but not limited to whether the student: • failed to register or cancelled registration for classes; • withdrew or was dismissed for non-disciplinary academic reasons; • completed their academic program and graduated; • is participating in a University-operated educational leave program (such as study abroad); • is experiencing significant, unforeseeable financial hardship outside the student’s reasonable control; • is leaving University housing necessitated by medical or health needs documented by a licensed healthcare provider; and • The resident provides proof of marriage, domestic partnership, or parenting, and student family housing is not available. The University will not grant a fee waiver due to a student’s withdrawal or dismissal from the University in connection with Student Conduct Code violations, complaints, investigations, or sanctions due to the student’s conduct.
CANCELLATION FEE WAIVER REQUEST. If a Resident subject to the contract cancellation fee petitions for a waiver of the fee, the University may, in its sole discretion, waive the fee and terminate the contract under extraordinary circumstances. The resident must submit a written statement demonstrating extraordinary circumstances accompanied by supporting documentation. If the University waives the fee, the student will remain responsible for paying prorated room and meal charges, if any, incurred from the date the Student Checked- In until cancellation. The Resident may cancel or terminate this contract without cancellation or contract breakage fee under the following circumstances: • Submission of a cancellation of the contract within two (2) days of receipt of initial housing payment, without taking occupancy of the space. If the resident has taken occupancy of a space within the residence halls, the cancellation and contract breakage fee schedule will be applied. • Cancellation of this contract on or before June 1, 2024. • Completion of their academic program and graduating; vacating their assigned space at the end of the term. • Participating in a university-operated educational leave program (such as study abroad, Oregon Institute of Marine Biology (OIMB), or student teaching outside of local area). • Proof of marriage, domestic partnership, or parenting, and student family housing is not available. • Called up for active duty or military service. When determining whether to grant a waiver, the University considers all facts and circumstances, including, but not limited to whether the student: • failed to register or cancelled registration for classes; • withdrew or was dismissed for non-disciplinary reasons; • is experiencing significant, unforeseeable financial hardship outside the student’s reasonable control; • is leaving University housing necessitated by medical or health needs documented by a licensed healthcare provider; or Requests to petition housing charges must be filed within 90 days of the date the charge(s) was placed on the student account. The University will not grant a fee waiver due to a student’s withdrawal or dismissal from the University in connection with Student Conduct Code violations, complaints, investigations, or sanctions due to the student’s conduct.
