Common use of Employee Personnel File Clause in Contracts

Employee Personnel File. 7.2.1 The official District personnel file of each employee shall be maintained at the District's central administrative office. 7.2.2 An employee may inspect material in his/her personnel file which may serve as a basis for affecting the status of his/her employment except materials which: 1) were obtained prior to his/her employment, 2) were prepared by identifiable examination committee members, or 3) were obtained in connection with a promotional examination 7.2.3 An employee may inspect such materials in his/her personnel file, with the exception of the items specified in Section 7.2.2, during the normal business hours of the District Office at times other than when the employee is required to render service. Such inspection shall take place under the supervision of a District administrator or designee. 7.2.4 No materials of a derogatory nature, except the items specified in Section 7.2.2, may be placed in an employee's personnel file without allowing the employee an opportunity to review and comment thereon. An employee shall have the right to enter, and have attached to any such derogatory statement his/her own comments thereon. The review and comment upon materials of a derogatory nature shall take place during the normal business hours of the District Office and at a time when the employee can be spared from duty, as determined by the supervisor. The employee shall submit a request in advance to the supervisor to leave the normal place of work during assigned duty times for such review and comment. 7.2.5 All material placed in an employee's personnel file shall be dated and signed by the contributor.

Employee Personnel File. 7.2.1 The official District personnel file of each employee shall be maintained at the District's central administrative office. 7.2.2 An employee may inspect material in his/her the employee’s personnel file which may serve as a basis for affecting the status of his/her an employee’s employment except materials which: 1) were obtained prior to his/her employee’s employment, 2) were prepared by identifiable examination committee members, or 3) were obtained in connection with a promotional examination 7.2.3 An employee may inspect such materials in his/her the employee’s personnel file, with the exception of the items specified in Section 7.2.2, during the normal business hours of the District Office at times other than when the employee is required to render service. Such inspection shall take place under the supervision of a District administrator or designee. 7.2.4 No materials of a derogatory nature, except the items specified in Section 7.2.2, may be placed in an employee's personnel file without allowing the employee an opportunity to review and comment thereon. An employee shall have the right to enter, and have attached to any such derogatory statement his/her the employee’s own comments thereon. The review and comment upon materials of a derogatory nature shall take place during the normal business hours of the District Office and at a time when the employee can be spared from duty, as determined by the supervisor. The employee shall submit a request in advance to the supervisor to leave the normal place of work during assigned duty times for such review and comment. 7.2.5 All material placed in an employee's personnel file shall be dated and signed by the contributor.