Grievance Hearing Checklist‌ Clause Samples

Grievance Hearing Checklist‌. Completed Task Committee chair determines the panel members and the hearing time and date Confirm availability of UTO sound specialist. Reserve time in the senate conference room for both the hearing and the prep time for setting up recording equipment. Hearing announcement sent out to all parties no later than 20 days prior to the scheduled date. Work with committee chair to ensure hearing files are in order for both grievant and respondent(s). Once approved by the committee chair, send out approved exhibits to the panel members. Ensure signs are made for all members attending. Make parking reservations for anyone that requires them and notify them of availability and location Prepare script for committee chairperson Setup and test audio recording equipment with UTO specialist Setup conference room computer for any needs the hearing committee might have. Upon completion of the hearing, secure the digital recording and tapes in the senate office. Obtain the UTO specialist’s signature to certify recordings. Gather and secure file documents and exhibits; shred any unnecessary or extra documents. Download digital recording into the Master Grievance Recordings file, wav and mp3 formats Assist chair with final report review, editing and development of signature pages. Prepare electronic case file for transfer to administration, ensure files are orderly and complete, audio recording of case should be included. Manager reviews CD containing file documents prior to being sent to Administration. Deliver case file to administration and obtain signature and date of president's office receipt.