KEEPING RECORDS — SUPPORTING DOCUMENTATION. The expert must keep records and other supporting documentation (original supporting documents) as evidence that the Contract is performed correctly and the expenses were actually incurred. These must be available for review upon the contracting party’s request. The expert must keep all records and supporting documentation for five years starting from the date of the last payment. If there are on-going checks, audits, investigations, appeals, litigation or pursuit of claims, the expert must keep the records and supporting documents until these procedures end.
KEEPING RECORDS — SUPPORTING DOCUMENTATION. 18.1 Obligation to keep records and other supporting documentation to support the costs declared
KEEPING RECORDS — SUPPORTING DOCUMENTATION. 5.1 The expert must keep records and other supporting documentation (original supporting documents) as evidence that the Contract is performed correctly (and, in particular, on the number of approved questions submitted and on travels and other expenses incurred). S/he must make them available upon request or in the context of checks, audits or investigations (see Article 11). The expert must keep all records and supporting documentation for two years starting from the date of the last payment. If there are on-going checks, audits, investigations, appeals, litigation or pursuit of claims, the expert must keep the records and supporting documents until these procedures end.
5.2 If the expert breaches any of his/her obligations under this Article, the Agency may apply the measures set out in Chapter 4.
KEEPING RECORDS — SUPPORTING DOCUMENTATION. The expert must keep records and other supporting documentation (original supporting documents) as evidence that the Contract is performed correctly and the expenses were actually incurred. These must be available for review upon EFCA’s request. The expert must keep all records and supporting documentation for five years starting from the date of the last payment. If there are on-going checks, audits, investigations, appeals, litigation or pursuit of claims, the expert must keep the records and supporting documents until these procedures end.
KEEPING RECORDS — SUPPORTING DOCUMENTATION.
7.1 The expert must keep records and other supporting documentation (original supporting documents) as evidence that the Contract is performed correctly (and, in particular, on the number of days worked [additional OPTION for evaluators with remote work (except observers): , the remote tasks carried out] and on travels and other expenses incurred). S/he must make them available upon request or in the context of checks, audits or investigations (see Article 12). The expert must keep all records and supporting documentation for two years starting from the date of the last payment. If there are on-going checks, audits, investigations, appeals, litigation or pursuit of claims, the expert must keep the records and supporting documents until these procedures end.
7.2 If the expert breaches any of his/her obligations under this Article, the
KEEPING RECORDS — SUPPORTING DOCUMENTATION. 7.1 The expert must keep records and other supporting documentation (original supporting documents) as evidence that the Contract is performed correctly (and, in particular, on the number of days worked and the remote tasks carried out.
7.2 If the expert breaches any of his/her obligations under this Article, the contractor may apply the measures set out in Chapter 5.
KEEPING RECORDS — SUPPORTING DOCUMENTATION. The expert must keep records and other supporting documentation (original supporting documents) as evidence that the Contract is performed correctly and the expenses were actually incurred. These must be available for review upon the contracting party’s request.
1 Management Board (MB) Decision n°212 of 27/11/2019, adopting an amendment n°2 of AB Decision n° 22/2008 adopting Rules on the reimbursement of expenses incurred by people from outside the ERA invited to attend meetings in an expert capacity and repealing AB Decision 4 dated 9 March 2006
KEEPING RECORDS — SUPPORTING DOCUMENTATION. 7.1 The expert must keep all records and supporting documentation for five years starting from the date of the end of the SEE BRIDGE project (prospectively, keep all records until 30.09.2030. If there are ongoing checks, audits, investigations, appeals, litigation or pursuit of claims, the expert must keep the records and supporting documents until these procedures end.
7.2 If the expert breaches any of his/her obligations under this Article, the contractor may apply the measures set out in Chapter 5.
KEEPING RECORDS — SUPPORTING DOCUMENTATION. Each partner must — for a period of five years after the payment of the balance keep records and other supporting documentation in order to prove the proper implementation of the action and the declared costs to be eligible. The documents need to be the original documents. Digital and digitalised documents are accepted if national law accepts these documents as originals. The partners must keep the records and documentation according to their usual cost accounting practices and internal control procedures. There must be a track between the amounts declared, the amounts recorded in accounts and the amounts stated in the supporting documentation (audit trail). For the different cost categories, consider the following documents:
6.1 Time recording);
KEEPING RECORDS — SUPPORTING DOCUMENTATION. The Evaluator must keep records and other supporting documentation (original supporting documents) as evidence that the Contract is performed correctly and the expenses have been actually incurred. These must be available for review upon the Contracting Party's request. The Contracting Party and the EC are entitled to analyse the evidence to determine whether the Contract has been duly performed. The Evaluator must keep all records and supporting documentation until 2026. If there are on-going checks, audits, investigations, appeals, litigation or pursuit of claims, the Evaluator must keep the records and supporting documents until these procedures end completely and the Evaluator receives a writing confirmation of this fact.
