ORDERING/DISPATCH PROCEDURE Sample Clauses

ORDERING/DISPATCH PROCEDURE. The Government intends to dispatch Contractor resources based on geographic resource lists established in Dispatch. Orders will primarily originate through the respective Dispatch Center, although Buying Teams or other Government purchasers are authorized to place orders through this Agreement. The geographic resource list will identify Contractor resources, location, and price. The Government ordering official (Dispatch, local office, etc.) will consult the geographic resource list when an incident occurs and choose the Contractor closest to the incident taking Contractor and mobilization costs into consideration. The ordering official will inform the Contractor of the location, quantity required, and date and time needed. If that Contractor is unable to meet the requirements, the next closest Contractor will be contacted, etc. If possible, only one Contractor will be utilized per incident at a time until the Contractor runs out of units. The next time the service is required, the same process will be followed. The Government reserves the right to utilize Contractor’s resources in a manner that it deems to be in the best interest of the Government. When receiving a dispatch call, the Contractor shall confirm their availability and ability to meet specified timeframes. If the Contractor cannot be reached or is not able to meet the time and date needed, the dispatcher may proceed with contacting another Contractor according to the protocol listed above. Contractors shall check in at the assignment at the time agreed when dispatched. At the time of acceptance of the assignment, the following information will be given to the Contractor: a. Resource order number b. Incident order number and name of the Incident x. Xxxx and Time to report to the Incident d. Descriptive location of the designated site where the Contractor shall meet an incident representative (a map will be provided, if available) e. Incident contact phone number for further information f. Fire charge code/funding code The Contractor is required to provide a copy of their resource order and Agreement to the Plans and Finance Units upon check-in. The Contractor shall carry two copies of the complete Agreement at all times. Prior to departure to the incident, the Contractor shall provide to Dispatch, the name of the person dispatched with the resources, and the estimated time of departure and estimated time of arrival from the point of dispatch. Dispatch offices may use email or fax to provide a h...

ORDERING/DISPATCH PROCEDURE. This Agreement is for State of Montana dispatches only unless there is an approval to go out-of-GACC. This Agreement is not for federal use. An Incident Only Agreement will have to be in place for a federal assignment. a. Resource Order Number b. Incident Order Number and Name of the Incident x. Xxxx and Time to report to the Incident d. Descriptive location of the designated site where the Contractor shall meet a state representative. A map will be provided, if available. e. Incident contact phone number for further information f. Fire charge code/funding code The Contractor is required to provide a copy of their Resource Order and Agreement to the Finance/Plans Unit upon check-in. Prior to departing for the incident, the Contractor shall provide to Dispatch, the name of the Crew Boss or FFT1 dispatched with the resources along with a crew manifest, and the estimated time of departure and estimated time of arrival from the point of dispatch. Resource Orders may be cancelled at any time. Dispatch offices may use a FAX or email to provide a hard copy of the resource order to the Contractor.

ORDERING/DISPATCH PROCEDURE. Vendor’s equipment cannot mobilize to an incident without a resource order for that incident. The exception to this is initial attack as directed by the host agency, which will require documentation as such on the Crew Time Report (CTR). At the time of acceptance of the assignment, the following information will be given to the Vendor: a. Resource Order Number b. Incident Order Number and Name of the Incident x. Xxxx and Time to report to the Incident d. Descriptive location of the designated site where Vendor will meet an incident representative (map to be provided if available) e. Incident contact information f. Fire charge code/funding code The Vendor is required to provide a copy of their resource order, manifest, contact information and Agreement to the Plans and Finance Units upon check-in. Prior to departing for the incident, the Vendor shall provide to Dispatch the following: name of the Crew Boss (CRWB) dispatched with the resources, a crew manifest including two contact phone numbers for the crew, and the estimated time of departure and estimated time of arrival from the point of dispatch. Dispatch offices will provide an email copy of the resource order to the Vendor. The Crew Boss is the designated representative for the crew on an incident regarding all matters pertaining to this agreement. When crew is being utilized for initial attack staging or project work, a start time will be communicated to the crew boss the night prior.