Period of Record Retention. All records pertaining to each fiscal year of ESG funds must be retained for the greater of 5 years or the period specified below. Copies made by microfilming, photocopying, or similar methods may be substituted for the original records.
1) Documentation of each program participant's qualification as a family or individual at risk of homelessness or as a homeless family or individual and other program participant records must be retained for 5 years after the expenditure of all funds from the grant under which the program participant was served;
2) Where ESG funds are used for the renovation of an emergency shelter involves costs charged to the ESG grant that exceed 75 percent of the value of the building before renovation, records must be retained until 10 years after the date that ESG funds are first obligated for the renovation; and
3) Where ESG funds are used to convert a building into an emergency shelter and the costs charged to the ESG grant for the conversion exceed 75 percent of the value of the building after conversion, records must be retained until 10 years after the date that ESG funds are first obligated for the conversion.
Period of Record Retention. All records pertaining to each fiscal year of HOME funds must be retained for the most recent five year period, ex- cept as provided below.
(1) For rental housing projects, records may be retained for five years after the project completion date; ex- cept that records of individual tenant income verifications, project rents and project inspections must be retained for the most recent five year period, until five years after the affordability period terminates.
(2) For homeownership housing projects, records may be retained for five years after the project completion date, except for documents imposing recapture/resale restrictions which must be retained for five years after the affordability period terminates.
(3) For tenant-based rental assistance projects, records must be retained for five years after the period of rental as- sistance terminates.
(4) Written agreements must be re- tained for five years after the agree- ment terminates.
(5) Records covering displacements and acquisition must be retained for five years after the date by which all persons displaced from the property
Period of Record Retention. All records pertaining to each fiscal year of ESG funds must be retained for the greater of 5 years or the period specified below. Copies made by microfilming, photocopying, or similar methods may be substituted for the original records.
Period of Record Retention. All records pertaining to each fiscal year of HTF funds must be retained in a se- cure location for the most recent 5- year period, except as provided below.
(1) For rental housing projects, records may be retained for 5 years after the project completion date, ex- cept that records of individual tenant income verifications, project rents, and project inspections must be retained for the most recent 5-year period, until 5 years after the affordability period terminates.
(2) For homeownership housing projects, records may be retained for 5 years after the project completion date, except for documents imposing resale or recapture restrictions that must be retained for 5 years after the affordability period terminates.
(3) Written agreements must be re- tained for 5 years after the agreement terminates.
(4) Records covering displacements and acquisitions must be retained for 5 years after the date by which all per- sons displaced from the property and all persons whose property is acquired for the project have received the final payment to which they are entitled, in accordance with § 93.352.
Period of Record Retention. All records pertaining to each project year of HOME funds must be maintained for the most recent five years period, except as provided below:
1. For rental housing projects, records must be retained for five years after the project completion date; except for the records of individual tenant income verifications, project rents and project inspections must be retained for the most recent five year period, until five years after the affordability period terminates.
2. For homeownership housing projects, records may be retained for five years after the project completion date, except for documents imposing the recapture restrictions which must be retained for five years after the affordability period terminates.
3. Written agreements must be retained for five years after the agreement terminates.
4. Records covering displacement and acquisition must be retained for five years after the date by which all persons displace from the property and all persons whose property is acquired for the project have received the final payment to which they are entitled in accordance with 24 CFR § 92.353.
5. If any litigation, claim, negotiation, audit, monitoring, inspection or other action has been started before the expiration of the required record retention period records must be retained until completion of the action and resolution of all issues which arise from it, or until the end of the required period, whichever is later. The Subrecipient agrees to provide any and all information as may be requested by the Lead Agency, TCRA or HUD to document compliance with the HOME Program and related laws, rules, regulations and policies.
Period of Record Retention. The Subrecipient shall retain all financial records, supporting documents, statistical records, and all other records pertinent to the Agreement for five years from the end of the Period of Performance or any subsequent audit.
Period of Record Retention. All records described in subparagraph (i), above plus all pertinent documents, books, papers, accounts, reports, files, tenant lists, applications, leases, waiting lists, income examinations, and other records relating to the project specified in this Declaration or the Funding Agreement shall be retained for six (6) years following expiration of this Declaration. Notwithstanding the foregoing, if any litigation, claim, negotiation, audit, or other action has been started before the expiration of the Affordability Period, the records must be retained for six (6) years following completion of the action and resolution of all issues which arise from it, or for six (6) years following the end of the Affordability Period, whichever is later.
Period of Record Retention. Edelbrock shall keep all such records and books of account for a minimum of three (3) years as it retains such documents in the ordinary course of its business.
Period of Record Retention. The Subrecipient shall retain all records and supporting documentation applicable to this Agreement for the most recent five (5) year period, except as provided below:
(a) For TBRA programs, records shall be retained for five (5) years after the rental assistance terminates;
(b) Written agreements must be retained for five (5) years after the agreement terminates.
(c) Records covering displacements and acquisition must be retained for five (5) years after the date by which all persons displaced from the property and all persons whose property is acquired have received the final payment to which they are entitled in accordance with § 92.353.
(d) If any litigation, claim, negotiation, audit, monitoring, inspection or other action has been started before the expiration of the required record retention period, records must be retained until completion of the action and resolution of all issues which arise from it, or until the end of the required period, whichever is later. The City reserves the right to request additional record keeping requirements. Once advised of these new requirements, Subrecipient agrees to comply with the new requirements.
Period of Record Retention. (1) Ex- cept as provided in paragraphs (b)(2), (b)(3), or (b)(4) of this section, records must be retained for three years after closeout of the funds.
(2) If any litigation, claim, negotia- tion, audit, or other action has been started before the expiration of the regular period specified in paragraph
