Personnel and Evaluation Materials Sample Clauses
The 'Personnel and Evaluation Materials' clause governs the handling, access, and confidentiality of documents and records related to employee performance and evaluations. Typically, this clause outlines who may view or use such materials, the procedures for maintaining their security, and any restrictions on disclosure to third parties. Its core function is to protect sensitive personnel information, ensuring privacy for employees and compliance with applicable laws or organizational policies.
Personnel and Evaluation Materials. A. An employee's official departmental personnel file shall be maintained at a location identified by each department head or designee. 94 BU 10 (01-03)
B. Information in an employee's official departmental personnel file shall be confidential and available for inspection only to the employee's department head or designee in connection with the proper administration of the department's affairs and the supervision of the employee; except, however, that information in an employee's official departmental personnel file may be released pursuant to court order or subpoena. An affected employee will be notified of the existence of such a court order or subpoena.
C. Evaluation material or material relating to an employee's conduct, attitude, or service shall not be included in his/her official personnel file without being signed and dated by the author of such material. Before the material is placed in the employee's file, the department head or designee, shall provide the affected employee an opportunity to review the material, and sign and date the document acknowledging receipt. A copy of the evaluation material relating to an employee's conduct shall be given to the employee.
▇. ▇▇ employee or his/her authorized representative may review his/her official personnel file during regular office hours. Where the official personnel file is in a location remote from the employee's work location, reasonable arrangements will be made to accommodate the employee.
E. The employee shall have a right to insert in his/her file reasonable supplementary material and a written response to any items in the file. Such response shall remain attached to the material it supplements for as long as the material remains in the file.
F. Any performance evaluation conducted of an employee who is a participant in CAPS/State collective bargaining negotiations shall recognize the employee's frequent absence from his/her State job and the impact of such absences on the employee's performance.
G. Materials relating to an employee's performance included in the employee's official departmental personnel file shall be retained for a period of time specified by each department, except that at the request of the employee, materials of a negative nature shall be purged after three years. This provision, however, does not apply to formal adverse actions as defined in applicable Government Code Sections or to material of a negative nature for which actions have occurred during the intervening three...
Personnel and Evaluation Materials. A. An employee's official departmental personnel file shall be maintained at a location identified by each department head or designee.
B. Information in an employee's official departmental personnel file shall be confidential and available for inspection only to the employee's department head or designee in connection with the proper administration of the department's affairs and the supervision of the employee; except, however, that information in an employee's official departmental personnel file may be released pursuant to court order or subpoena. An affected employee will be notified of the existence of such a court order or subpoena.
C. Evaluation material or material relating to an employee's conduct, attitude, or service shall not be included in his/her official personnel file without being signed and dated by the author of such material. Before the material is placed in the employee's file, the department head or designee, shall provide the affected employee an opportunity to review the material, and sign and date it. A copy of the evaluation material relating to an employee's conduct shall be given to the employee.
Personnel and Evaluation Materials. A. An employee's official departmental personnel file shall be maintained at a location identified by each department head or designee.
B. Information in an employee's official departmental personnel file shall be confidential and available for inspection only to the employee's department head or designee in connection with the proper administration of the department's affairs and the supervision of the employee; except, however, that information in an employee's official departmental personnel file may be released pursuant to court order or subpoena. An affected employee will be notified of the existence of such a court order or subpoena.
Personnel and Evaluation Materials. There will be only one official personnel file and normally one supervisory work file regarding each employee and these files will be maintained as follows:
Personnel and Evaluation Materials. A. An employee's official departmental personnel file shall be maintained at a location identified by each department head or designee.
B. Information in an employee's official departmental personnel file shall be confidential and available for inspection only to the employee's department head or designee in connection with the proper administration of the department's affairs and the supervision of the employee; except, however, that information in an employee's official departmental personnel file may be released pursuant to court order or subpoena. An affected employee will be notified of the existence of such a court order or subpoena.
C. Evaluation material or material relating to an employee's conduct, attitude, or service shall not be included in his/her official personnel file without being signed and dated by the author of such material. Before the material is placed in the employee's file, the department head or designee, shall provide the affected employee an opportunity to review the material, and sign it and date it. A copy of the evaluation material relating to an employee's conduct shall be given the employee. An employee may request, and receive, a copy of any and all material in his/her official departmental personnel file that he/she is lawfully entitled to obtain, upon request of the employee.
D. An employee or his/her authorized representative may review his/her official personnel file during regular office hours. Where the official personnel file is in a location remote from the employee's work location, reasonable arrangements will be made to accommodate the employee.
Personnel and Evaluation Materials. An employee's official departmental personnel file shall be maintained at a location identified by each department head or designee.