Project Governance Team Meetings. Weekly, the PMs will conduct group and/or individual meetings with team members weekly to review their assigned project tasks. The purpose of these meetings is to gather information regarding the overall project status, to identify obstacles to successful completion of tasks, and to provide needed assistance and coaching. Assignments will be distributed to ensure the team members are using the same task list as the project management team. Assigned tasks, risks, issues and any other project issues will be reviewed during these meetings. Project Manager Meetings The project management team, along with other lead project team members, if needed, will meet weekly. The purpose of these meetings will be to discuss the project work items and the current status, using the Project Schedule data as a driving tool of the meeting. Examples of topics to be covered in this meeting are listed below, but not limited to: • Provide status of major project activities; • Review prior week’s accomplishments and update the project schedule; • Analyze project metrics (deliverable status, percent complete, etc.); • Review of open project Issues; • Update the risk register; • Review the project calendar for scheduling purposes (resource availability, on-site weeks, etc.); • Discuss project concerns; • Action items from this meeting. The PMs may define other meeting needs beyond this weekly meeting, however meetings must be well facilitated with agendas, time keeping and action items so that they are efficient and effective. Failure to do so will be a direct reflection on the ability of the PMs to manage the entire project and the likelihood of achieving an on-time and in-scope project.
