Promotion Dossier. (1) The candidate shall be responsible for ensuring that all pertinent information is included in the promotion dossier and for ensuring that the dossier is complete.
(2) The only documents that may be considered in making a promotion recommendation are those contained or referenced in the promotion dossier.
(3) The promotion dossier should include, to the greatest extent possible, all relevant data that would inform the Library Promotion Committee of the candidate’s activities and accomplishments throughout his/her professional career. As a tangible representation of the entire professional career of the candidate, the promotion dossier shall include those items that will demonstrate meritorious performance of assigned duties (excellent performance in the case of promotion to Associate University Librarian, outstanding performance in the case of promotion to University Librarian), professional and intellectual development, creative accomplishments, contributions to the University, the community, or the profession, and other evidence that would normally qualify the candidate for promotion.
(4) The candidate shall ensure that, prior to submission to the Promotion Committee, the dossier includes all of the following materials in the order specified:
a. a cover/title page
b. a table of contents listing each document in the promotion dossier
c. UNF Library Promotion Application Form — Checklist of Required Documents and Review Statement and a signed statement by the candidate attesting to the accuracy of the information included in the promotion dossier d. a copy of the Library’s bylaws containing interpretations/clarifications of the University promotion criteria for library faculty
Promotion Dossier. (1) The only documents that shall be considered in making a promotion recommendation are those contained or referenced in the promotion dossier.
(2) The department chair shall advise the candidate in the preparation of the promotion dossier. However, it shall be the responsibility of the nominated faculty member to see that the promotion dossier is complete and contains all the information that the faculty member believes is pertinent to the nomination.
(3) The promotion dossier shall consist of the following stipulated materials, plus any other evidence the candidate chooses to present to support the candidacy. It should be understood that some stipulated materials might not be relevant for some candidates. The chair shall advise the candidate of which stipulated materials are not relevant, based on the written criteria adapted for the candidate’s assignments; the candidate should so indicate the non- relevant materials by the designation “N/A” (not applicable). The candidate shall ensure that the promotion dossier includes all of the materials listed in this subsection and that the materials are in the following format, which may be further specified in the “Guidelines and Information regarding the Tenure, Permanent Status and Promotion Process” provided that such specifications are not inconsistent with the provisions of this Agreement:
1. Nominee Information Cover Page (General Current Information; Waiver/Non-waiver Statement; Promotion Votes in four categories: for, against, abstaining, absent; College Tenure and Promotion Committee Individual Assessments; Signed Statement by the candidate attesting to the accuracy of the information included in the dossier; Signatures and Endorsement Statement);
2. Brief Description of Job Duties;
3. Areas of Specialization;
4. Assigned Activity during period since the last promotion, as percentage of assignment, by category;
5. Educational Background (university/college, field of study, degree, and date awarded);
6. Employment (employer, rank and position, effective dates);
