Recordkeeping and Reporting Provisions Sample Clauses

Recordkeeping and Reporting Provisions. 1. During the Term of this Agreement, the Town will retain records necessary to document compliance with the Provisions of this Agreement. 2. Within forty-five (45) calendar days after the conclusion of the last session of the first Summer Camp that is provided by the Town after the Effective Date of this Agreement, and then one year thereafter, the Town shall provide OCR with the following data for the applicable reporting period. a. The total number of children with diabetes who registered or applied to attend Summer Camp; b. The total number of children with diabetes who attended Summer Camp, including the dates of attendance; c. For each child with diabetes who applied to attend or attended Summer Camp, a description of the diabetes-related reasonable modification(s) requested; d. For each child with diabetes who attended Summer Camp, a description of the diabetes-related reasonable modification(s) that the Town provided, including an explanation of the process used to determine the modification and supporting documentation; e. For each child with diabetes who applied to attend or attended Summer Camp, a description of any requested diabetes-related care that the Town did not agree to provide, including a description of any alternative reasonable modification offered or provided by the Town, the basis for offering or providing an alternative reasonable modification, and, if an agreement could not be reached, a copy of its final written determination; f. A description of every grievance regarding diabetes-related care or the Policy, which the Town received during the applicable reporting period, including the outcome, the date the grievance was filed, and the date of the written decision; g. Documentation demonstrating that training pursuant to Section III.D.1.and, if applicable, Section III.C.2, was provided, including the training agenda and curriculum, the date(s), time(s), and locations(s) of the training, the name of the person who conducted the training(s), and the names and titles of those who participated in the training; and h. Documentation demonstrating that notice to the community was provided pursuant to Section III.E.

Recordkeeping and Reporting Provisions. The Contractor shall collect and maintain PROJECT beneficiary information pertaining to household size, income levels, racial characteristics, and the presence of Female Headed Households in order to determine low and moderate-income benefit in a cumulative and individual manner. Income documentation shall be in accordance with Part 5, Section 8 of the HOME requirements as stated in the HUD Technical Guide for Determining Income and Allowances for the HOME Program. The City shall have the right to review and audit all records of the Contractor pertaining to any payment by the City. Said records shall be maintained for a period of five (5) years after closing of each transaction. Access shall be immediately granted to the City, U.S. Department of Housing and Urban Development (HUD), the Inspector General of the United States, or any of their duly authorized representatives to any books, documents, papers, and records of the Contractor or its subcontractors which are directly related to that specific contract for the purpose of making audit, examination, excerpts, and transcriptions. If required, the Contractor will provide the City with a certified audit of the Contractor’s records representing the Fiscal Year during which the PROJECT becomes complete whenever the amount exceeds $300,000, pursuant to the requirements of OMB Circular A-133.