Record Keeping and Reporting. The Accredited Entity shall ensure that:
Record Keeping and Reporting a) Contractor shall submit all required fiscal and program reports to DYCD in accordance with DYCD procedures set forth herein and in the SYEP Manual.
b) Contractor shall respond, without undue delay, to all requests for Program-related, Facility- related, and/or Worksite-related data from DYCD.
c) Contractor shall accurately, completely, and timely transmit electronic data and reports through the program management system designated by DYCD.
d) Contractor shall keep, maintain, and submit appropriate financial records in compliance with Generally Accepted Accounting Principles and the DYCD Fiscal Manual.
e) Contractor shall make, complete, and maintain program records and written reports as required by DYCD, including, but not limited to, the following:
i) Records of fiscal, program, or statistical information in the forms as indicated by DYCD herein and in the DYCD Fiscal and SYEP Manuals;
ii) All required closeout documentation, including annual equipment inventory reports, which must be complete at a date to be determined by DYCD;
iii) Participant application and enrollment documents, including, but not limited to, Identification Documents and Residency Documents, as well as Working Documents for Older Youth;
iv) Completed PES Forms, signed and acknowledged by each Participant or the Participant’s parent or guardian if Participant is aged 17 or younger;
v) Participant Project/Worksite Referrals;
vi) Worksite Applications;
vii) Original weekly Participant timesheets that have been verified by Contractor and accurately reflect Participant hours spent in Project-Based Learning/Work-Based Experience;
viii) Evaluations for each Participant on forms provided by DYCD to Contractor as follows;
Record Keeping and Reporting. Provider shall:
a) Document in the member’s medical record each referral to other health care providers and keep a copy of each medical report(s) submitted to Provider by any referring provider; if a medical report is not returned in a timely manner, Provider will contact the health care provider to whom the referral was made to obtain such report(s);
b) Report to the Choice Helpline at 1-800-987-7767 or the Insure Oklahoma Helpline at 0-000-000-0000 any member status changes such as births, deaths, marriages, and changes of residence in a timely manner, when known; and
c) Obtain proper consent and transfer a copy of member medical records free of charge, if requested, in the event the member moves or changes PCP/CMs.
Record Keeping and Reporting. A. The Consultant shall maintain accounts and records, including personnel, property, financial and programmatic records which sufficiently and properly reflect all direct and indirect costs of any nature expended and services performed pursuant to this Agreement. The Consultant shall also maintain other such records as may be deemed necessary by the City to ensure proper accounting of all funds contributed by the City to the performance of this Agreement.
B. The foregoing records shall be maintained for a period of seven (7) years after the termination of this Agreement unless permission to destroy them is granted by the Office of the Archivist in accordance with RCW Chapter 40.14 and by the City.
Record Keeping and Reporting. The DISTRICT agrees to develop and maintain the necessary payroll systems and methods to accomplish the payroll deductions described herein. Pertinent records will be available to the ASSOCIATION, upon request, at a mutually agreeable time and place.
5.3.2.1. The ASSOCIATION agrees to provide the financial reporting, as specified in state law, to both the DISTRICT and to any EMPLOYEEs who may request such reports. Such reports shall include an annual detailed written financial report in the form of a balance sheet and an operating statement, certified as to accuracy by its President and Treasurer.
Record Keeping and Reporting a. The Grant Recipient shall keep sufficient written expenditure records to demonstrate that the Grant Award was utilized consistent with this Agreement and the CARES Act for eligible expenses incurred from March 1, 2020, to November 30, 2020.
b. The City reserves the right to request and inspect expenditure documentation related to the Grant Award at any time.
Record Keeping and Reporting. 7.1 The Supplier must ensure that suitably qualified representatives attend progress meetings with the Buyer and provide progress reports when specified in the Order Form.
7.2 The Supplier must keep and maintain full and accurate records and accounts on everything to do with the Contract for 7 years after the date of expiry or termination of the Contract and in accordance with the UK GDPR or the EU GDPR as the context requires.
7.3 The Supplier must allow any auditor appointed by the Buyer access to its premises to verify all contract accounts and records of everything to do with the Contract and provide copies for the Audit.
7.4 The Buyer or an auditor can Audit the Supplier.
7.5 During an Audit, the Supplier must provide information to the auditor and reasonable co- operation at their request.
7.6 The Parties will bear their own costs when an Audit is undertaken unless the Audit identifies a Material Breach by the Supplier, in which case the Supplier will repay the Buyer's reasonable costs in connection with the Audit.
7.7 If the Supplier is not providing any of the Deliverables, or is unable to provide them, it must immediately:
7.7.1 tell the Buyer and give reasons;
7.7.2 propose corrective action; and
7.7.3 provide a deadline for completing the corrective action.
7.8 If the Buyer, acting reasonably, is concerned as to the financial stability of the Supplier such that it may impact on the continued performance of the Contract then the Buyer may:
7.8.1 require that the Supplier provide to the Buyer (for its approval) a plan setting out how the Supplier will ensure continued performance of the Contract and the Supplier will make changes to such plan as reasonably required by the Buyer and once it is agreed then the Supplier shall act in accordance with such plan and report to the Buyer on demand; and
7.8.2 if the Supplier fails to provide a plan or fails to agree any changes which are requested by the Buyer or fails to implement or provide updates on progress with the plan, terminate the Contract immediately for Material Breach (or on such date as the Buyer notifies) and the consequences of termination in Clause 11.5.1 shall apply.
7.9 If there is a Material Breach, the Supplier must notify the Buyer within 3 Working Days of the Supplier becoming aware of the Material Breach. The Buyer may request that the Supplier provide a Rectification Plan within 10 Working Days of the Buyer’s request alongside any additional documentation that the Buyer requires. On...
Record Keeping and Reporting. The Company, in line with the Regulatory and legislative requirements is required to keep updated records of all the received and registered with details of the investigations conducted, the final outcomes, settlement measures undertaken and all the communication with the Clients in line with our Privacy Policy.
Record Keeping and Reporting. Owners must maintain detailed supporting documentation, such as receipts and paid invoices, of all expenses funded by the GRRP Loan. Documentation must be made available upon request to HUD, its duly authorized representative, the Comptroller General of the United States, or a U.S. Attorney, for purposes of audit or other compliance monitoring. Owner must retain documents related to all financial management and activities supported with the GRRP Loan for a period of three (3) years from the date of the approval of the Completion Certification. HUD reserves the right to extend the record-retention period beyond three (3) years and will notify Owners in writing if such extensions are warranted. The GRRP Loan shall be treated as restricted Property funds. GRRP Loan funds should be deposited into a segregated account and recorded separately from Property operating funds. The Property’s Certified Public Accountant must also include a footnote in the notes to the Annual Financial Statements that states how much GRRP Loan funds were received and how they were used. Whistleblower Rights and Protections. Owner must comply with 41 U.S.C. § 4712, which includes informing employees in writing of their rights and remedies, in the predominant native language of the workforce. Under 41 U.S.C. § 4712, employees of a contractor, subcontractor, grantee, subgrantee, and personal services contractor may not be discharged, demoted, or otherwise discriminated against as a reprisal for disclosing information that the employee reasonably believes is evidence of gross mismanagement of a Federal contract or grant, a gross waste of Federal funds, an abuse of authority relating to a Federal contract or grant, a substantial and specific danger to public health or safety, or a violation of law, rule, or regulation related to a Federal contract (including the competition for or negotiation of a contract) or grant.
Record Keeping and Reporting. ESC shall comply with the financial recordkeeping and reporting requirements of Government Code section 3502.5(d) or its successor provision.
