Renter Initials. There will be an extra charge of $100 for set-up on the day prior to your event or take-down the day after. There are no weekend rentals.
Renter Initials. Hold Harmless
Renter Initials. The Silvermoon is a non-smoking and non-vaping facility, including its Courtyard and sidewalks within 20 feet of a door. Any smoking/vaping should be done adjacent to the smokers' station, which will be located somewhere along the Broad Street side, at least 20 feet away from any door, and all debris disposed of properly. Renter is responsible for picking up cigarette butts deposited by Renter’s guests, wherever found outside of the designated receptacle, after the event. The use of chewing tobacco, snuff, or any other tobacco product is prohibited inside the Silvermoon.
Renter Initials. RENTER is responsible for any damage to or destruction of artwork, fixtures, furniture, premises, or possession of the gallery should it occur during set-up, event, or clean-up. In the event of damage, RENTER authorizes charge of the card on file to cover damage. RENTER may elect to purchase event insurance for such possibilities. If purchasing event insurance, RENTER is responsible for reading and understanding the policy, and RENTER remains responsible to the GALLERY for any damage, regardless of whether it is an insurer or the RENTER directly who pays for the damage. In the case of artwork damage or destruction, the charge to the RENTER will be 85% of the listed retail value of the work. In the case of damage to equipment or fixtures, the charge will be for replacement value. In the case of damage to the premises, the charge will be for repair. XXXXXX agrees to indemnify and hold harmless the GALLERY for any damage done during set-up, event, or clean-up, provided that the damage did not occur as a result of the act or omission of a gallery employee. RENTER must notify the gallery employee on site immediately in the instance of any damage. Artwork shall remain on display, as arranged for the current exhibit at the time, during the rental timeframe. Artwork may not be removed from walls or from the gallery for event staging. No signage, backdrop, or decor may be hung directly over artwork on the walls, nor may any decor or equipment touch artwork on the walls. Rearrangement of pedestals and 3-dimensional artwork will be at GALLERY’S discretion and must be executed by gallery staff. No real flame candles, open flames of any kind, firearms, smoking, steam machines, glitter confetti, or liquid-based features (such as fountains or staged champagne spray) are allowed for events. RENTER shall not engage in or allow guests to engage in illegal activities on the GALLERY premises. This includes violation of city noise and alcohol ordinances. RENTER is responsible for ensuring adherence to local, state, and federal laws during the event timeframe. XXXXXX agrees to indemnify and hold harmless the GALLERY should illegal activity result in investigation or charges, or cause the event to end early. Alcohol may not be sold to guests without a temporary license. RENTER is responsible for adhering to all alcohol-related laws and safe practices.
Renter Initials. The GALLERY does not promote or contribute to the promotion of private events, on social media or otherwise. GALLERY may prohibit distribution of promotional posts or materials it deems inappropriate or inconsistent with the mission or image of the business. RENTER is responsible for all correspondence, coordination, and payment of third-party vendors. GALLERY assumes no responsibility for execution of these third-party agreements, such as those made with caterers, event planners, equipment rental companies, performers, or other contracted individuals or businesses. Any recommendations requested by RENTER and provided by the GALLERY regarding these vendors is made without liability on the part of the GALLERY and its representatives. RENTER hereby irrevocably agrees to waive, release, discharge, and forever hold harmless the GALLERY and its employees, agents, and contractors, against any and all losses, liabilities, claims, demands, damages, suits, or expenses incurred or which may be incurred as a result, whether direct or indirect, of the event. Signature Print name Date Signature Print name Date • Up to 2 hours of set-up time, up to 3 hours of event time, up to 1 hour of clean-up time • Gallery staff member on hand and available for assistance throughout event timeframe • Custom coordination of event supply delivery, storage (1 day or less), and pick-up • Use of peripheral spaces such as office kitchen and back rooms for green room, storage, or vendor staging • Unlimited guided visits for preparation and orientation and/or rehearsal prior to event, and assistance with floorplan layout • Your choice as needed of caterer and other third-party vendors • Gallery gift bag - canvas tote and swag • Use of industrial ice machine • Use of gallery event supplies and equipment items (full checklist page 5 this document), such as folding chairs, tables, coolers, bar, etc. • $10/each: White linen rental for round tables either height • $10/each: Gray linen rental for 8’ rectangular table • $50/hour: Additional worker for help with more extensive set- up, clean-up, heavy lifting, or full-service (RENTER wishes to arrive to fully prepared room and leave before clean-up) (at least 4 weeks’ notice needed) • $50/hour + tips: Bartender (at least 4 weeks’ notice needed) • $150: Move modular wall and/or up to 3 artworks to accommodate event staging (at least 2 weeks’ notice needed) • $450: Additional hour
Renter Initials. Renter has read and understands all of the terms, conditions and rules set forth above, and agrees to all terms without reservation.
