Retention & Disposal Clause Samples
The Retention & Disposal clause defines how long certain documents, records, or data must be kept and the procedures for their secure destruction once they are no longer needed. Typically, this clause specifies retention periods based on legal, regulatory, or business requirements, and outlines acceptable methods for disposing of sensitive or confidential information, such as shredding paper files or permanently deleting electronic records. Its core function is to ensure compliance with applicable laws, protect sensitive information, and reduce the risk of unauthorized access or data breaches by providing clear guidelines for managing and disposing of records.
Retention & Disposal. Organisations are required by data protection legislation to document processing activities for personal data, such as what personal data is held, where it came from and with whom it has been shared. This Record of Processing Activity (ROPA) must include the retention period for the data. Information must not be retained for longer than necessary for the purpose for which it was obtained. Disposal or deletion of personal data once it is no longer required, must be done securely with appropriate safeguards, in accordance with that organisation’s disposal policies.
Retention & Disposal. Appendix B: Data Protection & Caldicott Principles The Principles as described in Article 5 of the General Data Protection Regulation. The Caldicott Principles
Retention & Disposal. Organisations are required by data protection legislation to document processing activities for personal data, such as what personal data is held, where it came from and with whom it has been shared. This Record of Processing Activity (ROPA) must include the retention period for the data. Information must not be retained for longer than necessary for the purpose for which it was obtained. Disposal or deletion of personal data once it is no longer required, must be done securely with appropriate safeguards, in accordance with that organisation’s disposal policies. All data will be anonymised prior to retention. Anonymised data will be retained until 31 Mar 2034. All data will be deleted from the RDS in accordance with the University Policy. The 10 years period is determined by the University Retention Policy based on stated requirements of UK Research Councils and other significant sponsors.
Retention & Disposal. Organisations are required by data protection legislation to document processing activities for personal data, such as what personal data is held, where it came from and with whom it has been shared. This Record of Processing Activity (ROPA) must include the retention period for the data. Information must not be retained for longer than necessary for the purpose for which it was obtained. Disposal or deletion of personal data once it is no longer required, must be done securely with appropriate safeguards, in accordance with that organisation’s disposal policies. The original data provided by each LA will be combined with the data that the IFS is collecting directly from the young people and practitioners to create a new dataset. At this point the IFS becomes the Data Controller for this new dataset. The LA has no Data Controller responsibilities for the new dataset. At the end of the efficacy trial (or the end of the pilot phase if the decision is made to not proceed to efficacy) the original LA data files will be destroyed.