Staff Report Clause Samples

Staff Report. The Owners of Record for the following three (3) Pump Stations and parcels described within, have submitted legal documents to define and execute the transfer of ownership. The infrastructure is understood to have complied with applicable standards at the time of construction. JWSC inspection records indicate the infrastructure is functioning and in acceptable condition. All requirements of the JWSC Standards for Water & Sewer Design and Construction and Development Procedures have been met, and all related documents submitted. Staff recommends acceptance and approval of the described water and sewer infrastructure, easements and/or Satellite Agreements as presented.

Staff Report. The Procurement Services Department and the Environmental Services Department recommend approval of the above action. At the request of the Environmental Services Department, the Procurement Services Department sought a contract from Seminole County number IFB-603974-CAR, to obtain the services of Hydrant and Valve Maintenance, Repair and Flushing Services. In accordance with the direction of City Council, the Procurement Services Department issued a Request for Interest (RFI) number 2102-006 to notify local vendors of the City’s intent to utilize other governmental entities’ contract. The RFI was posted on the City’s website for seven (7) business days. At the completion of the RFI, the Procurement Services Department received no interest. Based on this, staff recommends that Council approve to piggyback the Seminole County contract number IFB-603974-CAR. The Seminole County contract was obtained through a fully competitive solicitation and complies with the City of Clermont Procurement Services Policy. The award includes an initial 3 year term with 2 additional 1-year renewals at the option of the city.

Staff Report. Bond Budget Update Staff will provide an update on the bond budget. 8.6.2.3. New Business: Resolution 08-19-20 Chromebook Lease Purchase Recommendation: Approve the lease purchase of Chromebooks.

Staff Report. Capital assistance agreement – HMCS Quadra project update Page 3

Staff Report. The staff has reviewed workload and technical needs for development review in light of no less than (7) planned developments in the City of Lake Elmo. In light of the current demand, and to bring the city up to speed it is agreed among all Departments that a Master Escrow Agreement is needed for Concept Plat, Preliminary Plat, Final Plat, Planned Unit Development, Open Space Development and other items that will take up at least 5 FTE man hours to complete. A flat fee schedule was developed based on a review of surrounding communities and a contracted consulting services Exhibit was created.

Staff Report. ▇▇. ▇▇▇▇▇ reported on the following:

Staff Report. ▇▇. ▇▇▇▇▇▇▇▇▇ distributed a staff briefing memorandum and provided a brief update on Lakeside Terrace Redevelopment. On November 13, 2006, staff requested City Council guidance for the project. Brinshore Development, L.L.C., the developer, had applied for tax credit financing in March 2006; however, the Illinois Housing Development Authority (IHDA) denied the project due to density. The developer is proposing to re-apply with a less dense plan (70 units), which would allow for more green space, plantings, etc. The modified proposal means that 65 units would be affordable to families with incomes at or below 60% of Median Family Income, with 18 of those 65 units being public housing units. After discussion, City Council approved this request contingent upon funding being earmarked for a specific use, such as making the project more energy efficient (such as geothermal). Brinshore Development is requesting an additional $50,000 in assistance from the City of Urbana for Fiscal Year (FY) 2007-2008. The City has already committed $150,000 to the project in the Lakeside Terrace Redevelopment Plan. The FY 2006-2007 Annual Action Plan (AAP) allocates $50,000 in Community Development Block Grant (CDBG) and $50,000 in HOME funds. ▇▇. ▇▇▇▇▇▇▇▇▇ anticipates a similar allocation in the FY 2007-2008 AAP. Acting Chairperson Silvis asked if the new requirements for energy efficiency would send the project back to the drawing board. ▇▇. ▇▇▇▇▇▇▇▇▇ answered no; this is a general site concept. After the developer receives financing and tax credits, the architect creates the building design. ▇▇. ▇▇▇▇▇▇▇▇▇ believed the design concepts would allow geothermal to be incorporated. Acting Chairperson Silvis mentioned past design options that considered density. ▇▇. ▇▇▇▇▇▇▇▇▇ said the updated site plan did not include any preliminary elevations. After the City approved the site plan, the developer would apply for tax credits. ▇▇. ▇▇▇▇▇▇▇▇▇ anticipated that after the developer receives funding, it would take approximately one year to get the project underway. Referencing the green walk in a green space along the Saline Branch, Commissioner ▇▇▇▇▇ commented that the term “along the Saline Branch” could imply a green space would run the entire length of the Saline Branch. The site plan shows the green walk running along the border with the Saline Branch. The green space is an isolated area on the Saline Branch but not necessarily along it. ▇▇. ▇▇▇▇▇▇▇▇▇ said the Urbana Park District is c...

Staff Report. Prior to the Commencement Date, Contractor shall provide City with a staff report and immediately notify City of any changes and provide updates as changes occur. This report shall include names, job titles, full-time or part-time, hire and separation dates, background check status and dates, and credential issue and retrieval dates.

Staff Report