TIMEKEEPING/INVOICING PROCESS Sample Clauses

TIMEKEEPING/INVOICING PROCESS. After each operational period worked (service visit), time will be verified and approved by the Government agent responsible for ordering and/or directing use of the resource. Time will be recorded for daily usage and service. The Government will verify the Contractor’s time on an Emergency Equipment Shift Ticket (OF-297) including the total number of units in service each day. All payment options will be listed separately – daily serviced, daily unserviced, additional service, reset/relocation, and mileage. Each shift ticket will indicate the total number of units serviced and/or unserviced. Each shift ticket will document in the REMARKS section the running total of units on the incident, reflecting the change in units ordered and demobilized as the incident progresses. The Government agent and the Contractor representatives will sign the OF-297 verifying the units serviced/unserviced daily. It is the responsibility of the Contractor representatives to turn the completed Emergency Equipment Shift Tickets (OF-297), into the Finance Section for time posting. When the resource is released from the incident, the Finance Section will close out the Emergency Equipment Use Invoice (OF-286). Deductions - unless specifically stated elsewhere in this Agreement, the cost of any supplies, materials, or services provided for the Contractor by the Government will be deducted from the payment to the Contractor. The incident will submit a payment package to the designated payment office, in accordance with host agency direction. The payment package may include all signed original Emergency Equipment Use Invoices (OF-286), Emergency Equipment Shift Tickets (OF-297), inspection forms, a copy of the EERA, and a copy of the resource order. The Contractor will be given copies of all payment documents at the incident.
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TIMEKEEPING/INVOICING PROCESS. After each operational period worked, time will be verified and approved by the Government Agent responsible for ordering and/or directing use of the resource. Time will be recorded for daily usage. The Government will verify the Contractor’s time on a Crew Time Report (CTR). The Government and the Contractor representatives will sign the CTR verifying the hours worked daily. It is the responsibility of the Contractor to turn the completed CTRs into the Finance Section for time posting. When the resource is released to return to the Host Dispatch Center, the Finance Section will close out the Emergency Equipment Use Invoice (OF-286). The incident will submit a payment package, including all signed originals of the Emergency Equipment Use Invoice (OF-286), CTRs, inspection form, and copy of the resource order to the designated payment office.
Sample 1
TIMEKEEPING/INVOICING PROCESS. After each operational period worked, time will be verified and approved by the Government Agent responsible for ordering and/or directing use of the resource. Time will be recorded for daily usage. The Government will verify the Contractor’s time on a Crew Time Report (CTR). The Government and the Contractor representatives will sign the CTR verifying the hours worked daily. It is the responsibility of the Contractor to turn the completed CTRs into the Finance Section for time posting. When the resource is released to return to the Host Dispatch Center, the Finance Section will close out the Emergency Firefighter Time Report (OF-288). The incident will submit a payment package, including all signed originals of the Emergency Firefighter Time Report (OF-288) CTRs, inspection form, and copy of the resource order to the designated payment office. The Contractor shall keep possession of original payment documentation to be returned to the hiring office for payment.
Sample 1
TIMEKEEPING/INVOICING PROCESS. After each operation period worked, time will be legibly recorded on a Crew Time Report (CTR) in half hour increments and verified and approved by the incident representative supervising the work. It is the responsibility of the Vendor to assure delivery of the completed CTRs to the Finance Section, if applicable, and the State representative for time posting each day. When the resource is released from the incident, the Finance Section will close out the Emergency Equipment Use Invoice (OF-286) and provide a copy to the Vendor during the demobilization process. The DNRC will compile a payment package, including all signed originals of the Emergency Equipment Use Invoice (OF-286), CTRs, inspection forms, and a copy of the resource order. When on project work or on standby and not assigned to an incident, time will be legibly recorded on a CTR and verified and approved by a State representative supervising the work.
Sample 1
TIMEKEEPING/INVOICING PROCESS. It is the Contractor’s responsibility to provide the Government with a commercial order document at the time of pickup or delivery that identifies the fire name, the resource order number, and a license plate/vehicle description including VIN number, make, model, and color for each vehicle. The vehicle operator or Ground Support representative will track vehicle daily usage using an Emergency Equipment Shift Ticket (OF-297). Incident Finance will utilize the Emergency Equipment Shift Tickets (OF-297) to document each daily shift and finalize payment on the Emergency Equipment Use Invoice (OF-286). When the vehicle is released, both the Emergency Equipment Use Invoice (OF-296) and the Vehicle/Heavy Equipment Pre-Use Inspection Checklist (OF-296) will be forwarded to the Contractor for signature. This process shall be completed before any vehicle is sent to another incident. It is the responsibility of incident personnel to complete the Emergency Equipment Shift Tickets (OF-297) and submit them to the incident Finance Section who will post the equipment time to the Emergency Equipment Use Invoice (OF-286). When the resource is released, and the Contractor’s signature is obtained on the invoice and release inspection, incident Finance will submit the payment package to the designated payment office. Deductions - unless specifically stated elsewhere in this Agreement, the cost of any supplies, materials, or services provided for the Contractor by the Government will be deducted from the payment to the Contractor.
Sample 1
TIMEKEEPING/INVOICING PROCESS 
Sample 1

Related to TIMEKEEPING/INVOICING PROCESS

  • INVOICING PROCEDURES Payments shall be made to the Contractor based upon invoices submitted by the Contractor, provided such invoices have been approved by the Authorized Representative. Payments will be made to the Contractor within thirty (30) days, or within a mutually agreed upon period after County has received complete invoices from the Contractor. The County reserves the right to require such additional documentation, including monthly activity reports detailing the Contractor’s activities and services rendered, as the County deems appropriate to support the payments to the Contractor. The signature of an officer of the Contractor shall appear on all invoices certifying that the invoice has been examined and found to be correct.

  • Purchase Order Pricing/Product Deviation If a deviation of pricing/product on a Purchase Order or contract modification occurs between the Vendor and the TIPS Member, TIPS must be notified within five (5) business days of receipt of change order. Termination for Convenience of TIPS Agreement Only TIPS reserves the right to terminate this agreement for cause or no cause for convenience with a thirty (30) days prior written notice. Termination for convenience is conditionally required under Federal Regulations 2 CFR part 200 if the customer is using federal funds for the procurement. All purchase orders presented to the Vendor, but not fulfilled by the Vendor, by a TIPS Member prior to the actual termination of this agreement shall be honored at the option of the TIPS Member. The awarded Vendor may terminate the agreement with ninety (90) days prior written notice to TIPS 0000 XX Xxx Xxxxx, Xxxxxxxxx, Xxxxx 00000. The vendor will be paid for goods and services delivered prior to the termination provided that the goods and services were delivered in accordance with the terms and conditions of the terminated agreement. This termination clause does not affect the sales agreements executed by the Vendor and the TIPS Member customer pursuant to this agreement. TIPS Members may negotiate a termination for convenience clause that meets the needs of the transaction based on applicable factors, such as funding sources or other needs. TIPS Member Purchasing Procedures Usually, purchase orders or their equal are issued by participating TIPS Member to the awarded vendor and should indicate on the order that the purchase is per the applicable TIPS Agreement Number. Orders are typically emailed to TIPS at xxxxxx@xxxx-xxx.xxx. • Awarded Vendor delivers goods/services directly to the participating member. • Awarded Vendor invoices the participating TIPS Member directly. • Awarded Vendor receives payment directly from the participating member. • Fees are due to TIPS upon payment by the Member to the Vendor. Vendor agrees to pay the participation fee to TIPS for all Agreement sales upon receipt of payment including partial payment, from the Member Entity or as otherwise agreed by TIPS in writing and signed by an authorized signatory of TIPS.

  • Electronic invoicing The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232- 7003, Electronic Submission of Payment Requests and Receiving Reports.

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