Battelle Memorial Institute. U.S. DOT ITS Strategic Planning Workshop June 4, 2009: Synthesis Report of Findings. Contract No. DTFH61-06-D-00007/ORDER 07- T-08002/WO BA07-057. Research and Innovative Technology Administration, U.S. Department of Transportation. July 9, 2009.
Battelle Memorial Institute. (and any subcontractors or suppliers thereto) for activities associated with Pacific Northwest Laboratory.
(1) The contractor shall be responsible for maintaining, as an integral part of its organization, effective systems of management controls for both administrative and programmatic functions. Management controls comprise the plan of organization, methods and procedures adopted by management to reasonably ensure that: the mission and functions assigned to the contractor are properly executed; efficient and effective operations are promoted including consideration of outsourcing functions; resources are safeguarded against waste, loss, mismanagement, unauthorized use, or misappropriation; all encumbrances and costs that are incurred under the contract and fees that are earned in compliance with applicable clauses and other current terms, conditions, and intended purposes; all collections accruing to the contractor in connection with the work under this contract, expenditures, and all other transactions and assets are properly recorded, managed, and reported; and financial, statistical, and other reports necessary to maintain accountability and managerial control are accurate, reliable, and timely.
(2) The systems of controls employed by the contractor shall be documented and satisfactory to DOE.
(3) Such systems shall be an integral part of the contractor's management functions, including defining specific roles and responsibilities for each level of management, and holding employees accountable for the adequacy of the management systems and controls in their areas of assigned responsibility.
(4) The contractor shall, as part of the internal audit program required elsewhere in this contract, periodically review the management systems and controls employed in programs and administrative areas to ensure that they are adequate to provide reasonable assurance that the objectives of the systems are being accomplished and that these systems and controls are working effectively. Annually, or at other intervals directed by the contracting officer, the contractor shall supply to the contracting officer copies of the reports reflecting the status of recommendations that result from audits of business, financial, or management controls performed by its internal audit activity and any other audit activity.
(b) The contractor shall be responsible for maintaining, as part of its operational responsibilities, a baseline quality assurance program that implements docume...
Battelle Memorial Institute. The Company is authorized to engage Battelle Memorial Institute (“Battelle”) as an integrated management subcontractor and not as a Member of the Company. A definitive subcontract setting forth Battelle’s integrated subcontract relationship with the Company shall be approved by the Executive Committee pursuant to Section 8.1(a)(7) and shall provide substantially as follows:
(a) Battelle shall assign to the Laboratory appropriate managerial personnel, acceptable to the Laboratory Director, who will have lead responsibility for developing Work for Others ("WFO") programs and who will be integrated into the line management organization of the Laboratory under the authority of the Laboratory Director.
(b) Battelle shall be entitled to nominate one non-voting advisory member to the Board of Governors pursuant to Section 7.1(b).
(c) Battelle shall be reimbursed for its allowable costs incurred in connection with the assignment of personnel to the Laboratory. Subject to any required approvals or consents of DOE/NNSA, the definitive subcontract shall otherwise be no more nor no less favorable to Battelle than are the terms and conditions of the Prime Contract with regard to the Company.
