Cost Documentation Requirements Sample Clauses

Cost Documentation Requirements. EPA, acting as manager of the Hazardous Substances Superfund, requires current information on Comprehensive Environmental Response Compensation and Liability Act (CERCLA) and Emergency response actions and related obligations of CERCLA and Federal Emergency Management Act (FEMA) funds for these actions. In addition, CERCLA, as amended, authorizes the government to recover, from responsible parties, all government costs incurred during a response action. In order to help assure oversight and successful recovery of CERCLA funds, both USGSA and EPA have responsibilities under this agreement. USGSA accounting system reports mus be supported by site and activity specific cost documentation. USGSA will organize and retain in site file(s) documentation of costs by site and activity (e.g., vouchers, billing statements, evidence of payment, audit reports) as follows: Direct Costs · Payroll - Time sheets or timecards to support hours charged to a particular site, including the signature of the employee and/or the employee’s supervisor. However, all subsequent revisions to the timesheet mus be signed by both employer and employee’s supervisor. · Travel - travel authorizations (including purpose of trip), local travel vouchers, traveler’s’s reimbursement vouchers, carrier bills (including airline tickets), government owned vehicle bills appropriate receipts for hotel, car rental, etc., proof of payment. Proof of payment is satisfied by providing a copy of the accomplished SF 1166 “Voucher and Schedule of Payment” or equivalent. · Contractor Services - copies of contracts, requests for proposals (RFP’s), detailed evaluation of contractor bids, contractor invoices, USGSA Project Officer approval of invoices, proof of payment. Proof of payment is satisfied by providing a copy of the accomplished SF 1166 of equivalent. · Supplies and Equipment - EPA authorization to purchase non-expendable property of $5,000 or more, vendor invoices, proof of payment, and hourly record of equipment use, when applicable. · Any other direct costs not included in the above categories.
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Related to Cost Documentation Requirements

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