Documentation of Costs Sample Clauses

Documentation of Costs. All costs shall be supported by properly executed payrolls, time records, invoices, contracts, or vouchers or other official documentation evidencing in proper detail the nature and propriety of charges. All checks, payrolls, invoices, contracts, vouchers, orders, or other accounting documents pertaining in whole or in part to this Agreement shall be clearly identified and readily accessible.

Documentation of Costs. The District and the City shall maintain records of costs associated with the Agreement.

Documentation of Costs. All costs incurred by Contractor for which Contractor purports to be entitled to reimbursement shall be supported by properly executed payrolls, time records, invoices, contracts or vouchers, or other official documentation evidencing in proper detail the nature and propriety of charges. All checks, payrolls, invoices, contracts, vouchers, orders or other accounting documents pertaining in whole or in part to this contract shall be clearly identified and readily accessible to both parties to this agreement.

Documentation of Costs. CM/GC shall keep full and detailed records and accounts related to the costs of the Work and exercise such controls as may be necessary for proper financial management to substantiate all costs incurred. Owner and the Owner’s designated auditor shall, during regular business hours and upon reasonable notice, be afforded access to, and shall be permitted to audit and copy, CM/GC’s records and accounts, including complete documentation supporting accounting entries, books, correspondence, instructions, drawings, receipts, subcontracts, Subcontractor’s proposals, purchase orders, vouchers, memoranda, and other data relating to this Contract. CM/GC shall preserve such records for a period of three (3) years after final payment, or for such longer period as may be required by law. Retainage

Documentation of Costs. The Agency shall document all costs in connection with the services provided under any Project Services Agreement with properly executed payrolls, time records, invoices, vouchers, records of service delivery, or other official documentation evidencing in proper detail the nature and reasonableness of such costs and any associated requests for reimbursement by the City. All payments by the Agency relating to the services provided under the Project Services Agreement shall be sequentially recorded in the Agency’s accounting records by date, check or instrument number; amount; vendor description of the items or services procured; and budget item related to the disbursement. All payroll and financial records pertaining in whole or in part to any Project Services Agreement shall be clearly identified and readily accessible for review by the City. Such records and documents shall be retained for a period of six (6) years after receipt of final payment under the Project Services Agreement; provided, that for any records and documents that are the subject of audit findings, those records shall be maintained for either six years following final payment or until the audit findings are resolved, whichever is longer.

Documentation of Costs. The City and the District shall maintain records of costs associated with the Agreement. Each party shall provide to the other party an accounting on an annual basis of all costs associated with the Agreement.

Documentation of Costs. Contractor shall ensure that all fees and costs it incurs pursuant to this Contract are supported by properly executed payrolls, time records, invoices, contracts, vouchers, or other official documentation evidencing in proper detail the nature and propriety of other accounting documents pertaining in whole or in part to this Contract and shall be clearly identified and readily accessible.

Documentation of Costs a. Personnel documentation must make use of timesheets or other labor tracking software. b. Fees for external consultants must be documented with copies of the consultant contract and invoices. All external consultant fees must be pre-approved by CARB. Fees included in the budget as a part of the Grantee Application Package (Exhibit F) are considered pre-approved by CARB. c. Printing, mailing, records retention, and travel expenses must be documented with receipts and/or invoices. d. Any reimbursement for necessary supporting Project costs require receipts and/or invoices. e. Any reimbursement for necessary travel and per diem shall be at rates not to exceed those amounts paid to the State’s represented employees. No travel outside the State of California or out of country shall be reimbursed unless prior written authorization is obtained from CARB. The California Department of Human Resources (CalHR) travel and per diem reimbursement amounts may be found online at xxxxx://xxx.xxxxx.xx.xxx/employees/pages/travel- reimbursements.aspx. Reimbursement will be at the State travel and per diem amounts that are current as of the date costs are incurred by the Grantee. f. The above documentation, records, and referenced materials must be made available for review during monitoring visits and audits by CARB, or its designee. These records must be retained for a minimum of three years after submittal of the final Grant disbursement request to CARB. g. The above documentation must be provided to CARB in Status Reports and a Final Report.

Documentation of Costs. The Subrecipient shall maintain records on materials purchased, services performed, individuals and families served, and all actions and items related to the Work. All costs shall be supported by evidencing in proper detail the nature and propriety of charges. All checks, payrolls, invoices, contracts, vouchers, orders, or other accounting documents pertaining in whole or in part to this Agreement shall be clearly identified and readily accessible by the City.

Documentation of Costs. The City and User shall maintain records of costs associated with the Agreement.