Employee Hotline Clause Samples
Employee Hotline. The Chief Ethics & Compliance Officer shall ensure that a record is maintained of all hotline submissions, or employee reports to the Employee Ethics Council, or Monitor and will maintain the data for the Monitor as directed, to include: date and time of call; identity of caller, if disclosed; summary of allegation or inquiry; and general resolution or referral. The Contractor shall require that each call is adequately investigated and resolved. Access to this information will be granted to the Monitor solely to facilitate the duties described in Section C.4(f) of this Agreement and, at its request, the Army. The Contractor shall not assert an attorney-client or work-product privilege with respect to the relevant contents.
Employee Hotline. 1. STM has and will maintain an internal hotline for employees to report suspected corporate misconduct of any kind; complaints regarding STM’s compliance with all applicable laws, regulations, borrower communications, and investor guidance; and any other concerns regarding STM’s operations.
2. The hotline is and will remain available to employees in a manner such that employees may report anonymously if desired.
3. The number for the hotline will be periodically redistributed to all employees and STM’s corporate culture will encourage employees to utilize the hotline.
4. A SunTrust Audit Services (SunTrust Bank’s Internal Audit Department) employee will be responsible for compiling reports of the Default-related matters identified on the hotline and providing bimonthly summaries of Default-related matter conclusions to the STM Chief Executive Officer and the CGA Officer. The CGA Officer will be responsible for addressing any issues related to Default operations and ensuring that those issues are remedied.