Human Resources Department File Sample Clauses

Human Resources Department File. Any employee shall be allowed to review all documents in his/her respective official Human Resources Department file. Requests for such review shall be in writing and addressed to the Human Resources Department. Following receipt of such request, arrangements shall be made for the employee to review his/her file in the presence of a Human Resources Department representative. No material may be removed from the official file by any employee. Upon receipt of written authorization signed by the employee, the Human Resources Department shall arrange to have the employee’s Union representative inspect with the employee, or receive copies of all documents related to the disciplinary action present in the employee’s official file. An employee may also place a written response to such documents in their Human Resources Department file. Upon request of the employee, all written documents relating to any oral or written disciplinary warning with the exception of discipline related to discrimination, harassment or HIPAA violations will be removed from the employee’s personnel file at any time after three (3) years from the date of the most recent incident providing no further warnings or other disciplinary actions have been given in the intervening period. Oral or written disciplinary warnings related to discrimination, harassment or HIPAA violations that are beyond three years from the date of the discipline will only be considered if the subsequent incident is of a similar nature. Access to an employee’s Human Resources Department file shall be limited to the employee, Human Resources staff, authorized Department managers, supervisors, administrative staff and other authorized representatives of Fairview. Union Representatives also may have access to an employee’s Human Resources Department file with a signed release from the employee. No information from an employee’s file shall be released to anyone not specified above without either a subpoena or a signed release from the employee.
Sample 1
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Related to Human Resources Department File

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