Official File. The official personnel record for each employee shall be kept in the Judicial District Office where the person is employed. Only the official personnel record may be used as evidence in any disciplinary action or hearing. This does not limit, restrict, or prohibit the Employer or its designee from submitting supportive documentation or testimony, either oral or written, in any disciplinary hearing, nor does it so limit the Union.
Official File. There shall be only one (1) official personnel file for each employee. The official file shall be maintained at a location designated by the Employing Agency, who shall advise the Association of such locations within sixty (60) days of the opening of any new facility and within ten (10) days of any location change. Additional personnel files may be established and maintained provided that no material relative to conduct, discipline or job performance shall be maintained in any file that is not also maintained in the official file. A copy of all documents relating to conduct, discipline or job performance shall be given to the employee at the time of its placement in the official file.
Official File. There is only one official file for each academic staff member and it shall be located in the Office of the Xxxx. The College is responsible for assuring that the file in the Office of the Xxxx has all of the relevant data. The file shall contain only material pertinent to the academic staff member's employment with the College in an academic staff position. It shall not contain any anonymous material except for aggregated and summarized student course/instructor evaluations, developed pursuant to Article 17.18, that are attached to a performance review form. Each entry shall be officially date stamped as of the day it arrives in the Office of the Xxxx. The official file may be examined by the academic staff member or by another member upon the written authorization of the member, at any time during regular office hours, in company with a person appointed by the Xxxx. The member may choose to be accompanied by a representative from the Faculty Association. The academic staff member may add to the file a signed and dated response to any material contained in the official file. Academic staff members, upon written request to the Xxxx, and at their own expense, may obtain copies of documents contained in the file. Any information in the official file pertaining to a grievance in which the academic staff member is directly involved shall be made available to the Chair of the Faculty Association or designate. A letter of reprimand and all associated documents shall be removed from the file upon written request from the academic staff member after a period of three years, provided there has been no documented disciplinary action in the interim. Notwithstanding the above, upon written request by a member to the Xxxx and with the concurrence of the Xxxx, such material may be removed before the three-year period expires. Contents of the member’s file may not be removed except as provided for elsewhere in this collective agreement.
Official File. The College will maintain a single, official personnel file for each faculty member for the purpose of recording all documents and matters concerning the faculty member’s employment and performance. The official personnel file will be maintained in the Human Resources Department.
Official File. There is only one official file for each academic staff member and it shall be located in Human Resources. Copies of the data contained in the file in Human Resources may also be kept in the academic unit. The University is responsible for ensuring that the file in Human Resources has all of the relevant data. In particular, material in the academic unit used in connection with the renewal of probation, tenure, promotion or salary review shall be placed in the file at the conclusion of the performance review process. The file shall contain only material pertinent to the academic staff member's employment with the University in an academic staff position. It shall not contain any anonymous material except for aggregated and summarized student course/instructor evaluations as indicated in Article 17.18. Each entry shall be officially date stamped as of the day it arrives in Human Resources. The academic staff member may add a signed and dated response to any material contained in the official file. The official file may be examined by the academic staff member or by another member upon the written authorization of the member, at any time during regular office hours, in company with a Human Resources employee. The member may choose to be accompanied by a representative of the Faculty Association. The member may be required to produce photo ID. Upon written request to Human Resources, and at their own expense, academic staff members may obtain copies of the documents contained in the official file. Any information in the official file pertaining to a grievance in which the academic staff member is directly involved shall be made available to the Chair of the Faculty Association or designate. A letter of reprimand and all associated documents shall be removed from the file upon written request from the academic staff member after a period of three years, provided there has been no documented disciplinary action in the interim. Notwithstanding the above, upon written request by a member to the Xxxx and with the concurrence of the Xxxx, such material may be removed before the three-year period expires. Contents of the member’s file may not be removed except as provided for elsewhere in this collective agreement.
Official File. 1. An official personnel file shall be maintained at the Board of Education office for bargaining unit employees. There shall be no private personnel or personal files on any bargaining unit employees.
2. Each item in the file shall be dated as to its entrance therein and as to the date when such item was made, except routine financial and demographic material. The employee will be given a copy of all documents before they are placed in his/her personnel file, except for routine data.
Official File. 1. There shall be one (1) official personnel file for each employee which will have contents limited to items relating to work performance, discipline, and routine financial or personnel data. All employees shall be entitled to the rights granted by
Official File.
2.5.1 The Official File is the paper or electronic medium, located in Human Resources, the Office of the Xxxxxxx, and the Office of the Xxxx, in which a Member’s terms and conditions of employment are stored.
Official File. The personnel file for each teacher shall be maintained by the Board. This shall be considered the only official file, and shall be confidential except as provided by law.
Official File. There is only one official file for each academic staff member and it shall be located in Human Resources. The University is responsible for ensuring that the file in Human Resources has all of the relevant data. In particular, material in the academic unit used in connection with the renewal of probation, tenure, promotion or salary review shall be placed in the file at the conclusion of the performance review process.
