Payment and Fiscal Requirements. A. All payments shall be made in arrears in conformance with State fiscal policies and procedures and, as required by IC 4-13-2-14.8, by electronic funds transfer to the financial institution designated by the Contractor in writing unless a specific waiver has been obtained from the Indiana Auditor of State. No payments will be made in advance of receipt of the goods or services that are the subject of this Contract except as permitted by IC 4-13-2-20.
B. The Contractor shall submit invoices/claim forms and such invoice/claim documentation as may be required by the State for payment pursuant to this Contract. The State will notify the Contractor of any change in invoice/claim procedure, and the Contractor shall use whatever invoice/claim forms and documentation are required by the State’s then current procedure and shall submit the appropriate invoices/claim forms and documentation to DCS, as directed. Invoices/claim forms may be submitted monthly for services performed during the calendar month(s) preceding the date of the invoice. Payment will be due not later than thirty-five (35) days after the date Contractor's invoice is received by DCS, together with a properly prepared invoice/claim voucher and any required documentation as approved by DCS. However, the payment due date shall not apply to any invoice/claim that is disapproved or returned to the Contractor by DCS for revision or additional documentation, within thirty-five (35) days after the date it is received by DCS. The Contractor's invoice must be dated no earlier than the later of (a) the first date the Contractor is entitled to submit an invoice/claim for payment under the applicable provision of this Contract, or (b) one day before the date the invoice and accompanying claim documentation is delivered or mailed to DCS.
C. Invoices/claims must be submitted to the State within sixty (60) calendar days after the date services are provided or costs incurred pursuant to this Contract. The State may elect to deny payment of any claims that are not timely submitted as required in this paragraph. In the event the Contractor delays submitting a claim for which it expects third-party reimbursement, the Contractor may submit a written explanation to the State as to why the claim was not timely submitted. If the State deems that such written explanation described above is satisfactory, the State shall pay otherwise valid claims.
D. Approval and payment of final claims will be conditioned upon receipt an...
Payment and Fiscal Requirements. A. Fiscal and Performance Reporting Requirements i. The County will report expenditures based on actual costs (e.g. salary, fringe benefits, supplies, etc.) incurred during the service month. The County must obtain written Agency approval to invoice for expenditures incurred outside of the service month. ii. The County will not request reimbursement that exceeds the contractual amount. The purpose of the MOU is to provide funding to assist with the provision of home visitation, CSH and MCH services, as defined in Tasks 2-4 below. iii. The County will submit monthly MCH invoices via email to the MCH State Nurse Consultant no later than the fifteenth (15th) day of the month following the service month on the most current approved invoice template provided by the Agency. The County will verify Ongoing Throughout MOU Period completeness and accuracy of the data and figures included in the invoice before submission. a. Invoices must include approved State General Funds (SGF) and Temporary Assistance for Needy Families (TANF) expenditures necessary to provide required deliverables. All TANF expenditures outside of approved expenditures provided to the county must be submitted to the State Nurse Consultant.
