Properly Prepared Invoice Clause Samples

Properly Prepared Invoice. The Contractor shall submit a properly prepared invoice to the CGA for the performance of work. A properly prepared invoice is defined as an invoice that is dated subsequent to the date the goods/services have been received and that is accompanied by all the required information and supporting documentation as delineated below: 5.11.1. A properly prepared invoice shall include: i. The purchase order number; ii. Invoice date; iii. Invoice number; iv. Project name; v. Architect and Engineering fees for each phase outlined in Section 2.4; vi. Subcontractor fees for each phase outlined in Section 2.4; and vii. Description of the service provided and the service dates. All invoices shall reflect the lines on the signed purchase order. The CGA reserves the right to reject invoices for payment if they are not considered properly prepared as defined above. 5.11.2. Invoices should be sent directly to Accounts Payable Group; Office of Legislative Management; ▇▇▇ ▇▇▇▇▇▇▇ ▇▇▇▇▇▇, ▇▇▇▇ ▇▇▇▇; ▇▇▇▇▇▇▇▇, ▇▇ ▇▇▇▇▇ or emailed to ▇▇▇.▇▇@▇▇▇.▇▇.▇▇▇. A properly prepared invoice for charges for each project phase shall be accompanied by a summary of the work provided. These charges may be submitted as progress or lump sum charges. No reimbursements shall be made for travel or travel-related expenses.

Properly Prepared Invoice. The Contractor shall submit a Properly Prepared Invoice to the CGA for goods and/or services received. A Properly Prepared Invoice is defined as an invoice that is dated subsequent to the date the goods/services have been received and that is accompanied by all the required information and supporting documentation as delineated below: 7.9.1. A Properly Prepared Invoice shall include: a) The purchase order number, b) Invoice date, c) Invoice number, d) Description of the flag being conserved, e) Separate invoice for each monthly payment, and f) All invoices shall reflect the lines on the signed purchase order. 7.9.2. The CGA reserves the right to reject invoices for payment if they are not considered properly prepared as defined above. 7.9.3. Invoices should be sent directly to Accounts Payable Group; Office of Legislative Management; ▇▇▇ ▇▇▇▇▇▇▇ ▇▇▇▇▇▇, ▇▇▇▇ ▇▇▇▇; ▇▇▇▇▇▇▇▇, ▇▇ ▇▇▇▇▇ or emailed to ▇▇▇.▇▇@▇▇▇.▇▇.▇▇▇. 7.9.4. A Properly Prepared Invoice shall be accompanied by pictures and a narrative of the progress that has been made in the conservation of the flags.

Properly Prepared Invoice. The Contractor shall submit a Properly Prepared Invoice to the CGA for the Performance. A Properly Prepared Invoice is defined as an invoice that is dated subsequent to the date the goods/services have been received and that is accompanied by all the required information and supporting documentation as delineated below: 7.7.1. A Properly Prepared Invoice shall include a) The purchase order number; b) Invoice date; c) Invoice number; d) Separate invoice line for labor, materials, and equipment & supporting documentation; e) Description of the service provided, the services dates, and times; and f) All invoices shall reflect the lines on the signed purchase order. The CGA reserves the right to reject invoices for payment if they are not considered properly prepared as defined above. 7.7.2. Invoices should be sent directly to Accounts Payable Group; Office of Legislative Management; ▇▇▇ ▇▇▇▇▇▇▇ ▇▇▇▇▇▇, ▇▇▇▇ ▇▇▇▇; ▇▇▇▇▇▇▇▇, ▇▇ ▇▇▇▇▇ or emailed to ▇▇▇.▇▇@▇▇▇.▇▇.▇▇▇. 7.7.3. A Properly Prepared Invoice shall be accompanied by the following support: a) Support for Hourly Labor Charges i. Copies of signed work tickets (the number of hours and days worked should match those on the certified payrolls and the invoice) of the Contractor and subcontractor (if applicable) for each site location on the State Capitol Complex. On each work ticket, the Contractor shall specifically include a list of each individual (of the Contractor and/or of the subcontractor) on-site and the corresponding time in and time out; ii. Copies of building maintenance contractor’s sign-in sheets (should match both payrolls and work tickets); iii. Copies of certified payrolls of the Contractor and subcontractor (if applicable) including Classification of worker, as well as wage and benefit rate ▇▇▇▇://▇▇▇.▇▇▇▇▇.▇▇▇▇▇.▇▇.▇▇/wgwkstnd/forms/payrollcert1.pdf; and iv. Contractor Wage Certification Forms. ▇▇▇▇://▇▇▇.▇▇▇▇▇.▇▇▇▇▇.▇▇.▇▇/wgwkstnd/forms/contractwage.pdf

Properly Prepared Invoice. The Contractor shall submit a properly prepared invoice to the CGA for the performance. A properly prepared invoice is defined as an invoice that is dated subsequent to the date the goods/services have been received and that is accompanied by all the required information and supporting documentation as delineated below: a) A properly prepared invoice shall include: i. Purchase order number; ii. Invoice date; iii. Invoice number; and iv. Separate invoice line for equipment, equipment installation, freight, and five- year maintenance contract. The CGA reserves the right to reject any invoices for payment if they are not considered properly prepared as defined above. All invoices shall reflect the lines on the signed purchase order.

Properly Prepared Invoice. The Contractor shall submit a Properly Prepared Invoice for the services outlined in this Contract. A Properly Prepared Invoice is defined as an invoice that is dated subsequent to the date the goods and/or services have been received and that is accompanied by all the required information and supporting documentation as delineated below: 6.7.1. A Properly Prepared Invoice shall include: i. Purchase order number, ii. Invoice date,

Properly Prepared Invoice. The Contractor shall submit a Properly Prepared Invoice to the CGA for goods and/or services received. A Properly Prepared Invoice is defined as an invoice that is dated subsequent to the date the goods/services have been received and that is accompanied by all the required information and supporting documentation as delineated below: 7.9.1. A Properly Prepared Invoice shall include: a) The purchase order number, b) Invoice date, c) Invoice number, d) Description of the flag being conserved, e) Photographic and written support of work completed, and f) All invoices shall reflect the lines on the signed purchase order. 7.9.2. The CGA reserves the right to reject invoices for payment if they are not considered properly prepared as defined above. 7.9.3. Invoices should be sent directly to Accounts Payable Group; Office of Legislative Management; ▇▇▇ ▇▇▇▇▇▇▇ ▇▇▇▇▇▇, ▇▇▇▇ ▇▇▇▇; ▇▇▇▇▇▇▇▇, ▇▇ ▇▇▇▇▇ or emailed to ▇▇▇.▇▇@▇▇▇.▇▇.▇▇▇. 7.9.4. A Properly Prepared Invoice shall be accompanied by pictures and a narrative of the progress that has been made in the conservation of the flags.