Payment Methods and Restrictions. Section 4.03 Final Billing Submission, is amended to include the following: Unless otherwise provided by the Department, Contractor shall submit a reimbursement or payment request as a final close-out bill not later than forty-five (45) calendar days following the end of the term of the Program Attachment for goods received and services rendered during the term. If necessary to meet this deadline, Contractor may submit reimbursement or payment requests by facsimile transmission. Reimbursement or payment requests received in DSHS’s offices more than forty-five (45) calendar days following the end of the applicable term will not be paid. Consideration of requests for an exception will be made on a case-by-case basis, subject to the availability of funding, and only for an extenuating circumstance, such as a catastrophic event, natural disaster, or criminal activity that substantially interferes with normal business operations or causes damage or destruction of a place of business and/or records. A written statement describing the extenuating circumstance and the last request for reimbursement must be submitted for review and approval to the DSHS Accounting Section. General Provisions, General Terms, ARTICLE XIII, Amendment, Section 13.15, is amended to include the following: Contractor must submit all amendment and revision requests in writing to the Division Contract Management Unit at least ninety (90) days prior to the end of the term of this Program Attachment.
Payment Methods and Restrictions. 6 2.1 Payment Methods 6 2.2 Final Billing Submission 7 2.3 Financial Status Reports (FSRs) 7 2.4 Use of Funds 7 2.5 Use for Match Prohibited 7 2.6 Program Income 7 2.7 Nonsupplanting 8 2.8 Allowable Costs 8 2.9 Indirect Cost Rates 8
Payment Methods and Restrictions. Section 4.02 Billing Submission, is amended to include the following: Contractor shall submit requests for reimbursement or payment, or revisions to previous reimbursement request(s), no later than January 31, 2014 for costs incurred between the services dates of September 1, 2013 and December 31, 2013.
Payment Methods and Restrictions. Section 4.04 Working Capital Advance Section does not apply to this Renewal Program Attachment. Strict adherence to the General Provisions ARTICLE VII. CONFIDENTIALITY is required due to the sensitive and highly personal nature of HIV/AIDS-related information. Therefore, General Provisions ARTICLE VIII. CONFIDENTIALITY, Section 8.02 Department Access to PHI and Other Confidential Information, is revised to include the following: DSHS shall have timely access to a client or patient record in the possession of Contractor or any subcontractor under authority of the Texas Health and Safety Code, Chapters 81 and 85, and the Medical Practice Act, Texas Occupations Code, Chapter 159. In such cases, DSHS shall keep confidential any information obtained from the client or patient record, as required by the Texas Health and Safety Code, Chapter 81, and Texas Occupations Code, Chapter 159. General Provisions, ARTICLE VIII. CONFIDENTIALITY, Section 8.03 Exchange of Client-Identifying Information, is required due to the sensitive and highly personal nature of HIV/AIDS-related information This article is revised to include the following: Contractor shall not transfer a client or patient record through any means, including electronically, to another entity or person, or subcontractor without written consent from the client or patient, or someone authorized to act on his or her behalf; however, DSHS may require Contractor to timely transfer a client or patient record to DSHS if the transfer is necessary to protect either the confidentiality of the record or the health and welfare of the client or patient. Contractor shall ensure the subcontractor is held to this confidentiality provision. Contractor shall comply with all applicable policies regarding HIV/STD Confidentiality, as follows: TB/HIV/STD and Viral Hepatitis Unit Confidential Information Security Policy xxxx://xxx.xxxx.xxxxx.xx.xx/hivstd/policy/policies/201101.pdf TB/HIV/STD and Viral Hepatitis Unit Breach of Confidentiality Response Policy xxxx://xxx.xxxx.xxxxx.xx.xx/hivstd/policy/policies/303001.pdf Breach report form and instructions xxxx://xxx.xxxx.xxxxx.xx.xx/hivstd/policy/policies/303002.doc xxxx://xxx.xxxx.xxxxx.xx.xx/hivstd/policy/policies/303003.pdf
Payment Methods and Restrictions. Section 4.05 Financial Status Reports, is amended to include the following: Contactor shall submit FSRs to Accounts Payable by the last business day of the month following the end of each term reported. The FSR period will be reported as follows: Quarter One shall include September 1, 2013 through December 31, 2013. Quarter two shall include January 1, 2014 through March 31, 2014. Quarter three shall include April 1, 2014 through June 30, 2014. Quarter four shall include July 1, 2014 through August 31, 2014. Contractor shall submit the final FSR no later than sixty (60) calendar days following the end of the applicable term.
Payment Methods and Restrictions
