Pre-Meeting Preparation Sample Clauses

Pre-Meeting Preparation. At least ten (10) days prior to each labor- management conference, the University and the Union will exchange information as to the proposed subject matter to be discussed at the forthcoming meeting and the names of those attending.
Sample 1Sample 2
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Pre-Meeting Preparation i. Vendor shall coordinate with the venues, local sponsors and meeting hosts (if any), and with other vendors, as well as IETF Community volunteers to deploy the network services. ii. Vendor shall call for session agendas from Working Group chairs and BOF session chairs, and the Vendor shall provide a means for posting session agendas and presentations prior to the meetings. iii. Vendor shall work with Area Directors, the IETF Chair, the IAB Chair, and the IRTF Chair to plan and approve the meeting schedule, including plenary sessions and any additional sessions that they approve. Information for the schedule will be gathered by the Vendor from Working Group and Research Group Chairs. iv. Vendor shall provide name badges, printed and electronic agendas, and electronic meeting program for attendees. v. Vendor shall provide additional services, such as printing, tickets or accepting cash, credit card or check payment for the Social on site. vi. Vendor shall prepare a detailed timeline of various deadlines leading up to each meeting, such as start of registration, dates for submission of agenda requests, Internet-Draft submission deadlines, etc., which shall be published at least 4 months in advance and shall be strictly adhered to.
Sample 1
Pre-Meeting Preparation i. Vendor shall coordinate with the venues, local sponsors and meeting hosts (if any), and with other vendors, as well as IETF Community volunteers to deploy the network services. ii. Vendor shall call for session agendas from Working Group chairs and BOF session chairs, and the Vendor shall provide a means for posting session agendas and presentations prior to the meetings. iii. Vendor shall work with Area Directors, the IETF Chair, the IAB Chair, and the IRTF Chair to plan and approve the meeting schedule, including plenary sessions and any additional sessions that they approve. Information for the schedule will be gathered by the Vendor from Working Group and Research Group Chairs. iv. Vendor shall provide name badges and printed agendas for attendees.
Sample 1
Pre-Meeting Preparation i. Contractor shall coordinate with the venues, local Sponsors and Meeting Hosts (if any), and with other Contractors, as well as IETF Community volunteers to deploy the network services. ii. Contractor shall organize a pre-meeting venue visit, including a set agenda and hotel reservations, in coordination with venue, A/V, NOC volunteers, NOC Network Contractor, Meeting Hosts and other necessary Contractors and/or Sponsors. iii. Contractor shall call for session agendas from Working Group chairs and BOF session chairs, and the Contractor shall provide a means for posting session agendas and presentations prior to the IETF Meetings. iv. Contractor shall work with Area Directors, the IETF Chair, the IAB Chair, and the IRTF Chair to plan and approve the IETF Meeting schedule, including plenary sessions and any additional sessions that they approve. Contractor shall gather information for the schedule from Working Group and Research Group Chairs. v. Contractor shall provide name badges and printed and electronic agendas for attendees. vi. Contractor shall develop, print and deploy all IETF Meeting signage, including signage to recognize Sponsors. vii. Contractor shall arrange for IETF equipment to be shipped to venue and provide shipping assistance as necessary for special events. viii. With sufficient notice, Contractor shall provide additional services, such as printing of signage or tickets for the Social. ix. Contractor shall prepare a detailed timeline of various deadlines leading up to each IETF Meeting, such as start of registration, dates for submission of agenda requests, Internet-Draft submission deadlines, etc., which shall be approved by the IETF Chair and then published at least 4 months in advance of the IETF Meeting. Contractor shall strictly adhere to the published schedule. x. Contractor shall establish a schedule of announcements, in alignment with the IETF Meeting deadlines, to announce various aspects of the IETF Meeting and provide reminders to the community. xi. Contractor will create, manage and maintain web pages detailing various aspects of the upcoming three IETF Meetings. xii. Contractor will create, manage and maintain an IETF Meeting wiki to provide attendees with information related to the IETF Meeting.
Sample 1

Related to Pre-Meeting Preparation

  • Meeting Rooms In accordance with Hospital policy, the Union may use designated meeting rooms of the Employer for meetings of the Local Unit, provided sufficient advance request for meeting facilities is made to the Director, Employee and Labor Relations, or designee, and space is available.

  • Meeting Minutes The Secretary of the Council (or the Secretary’s designee) shall be responsible for the minutes of each meeting of the Members and such meeting minutes will be provided to the public no later than thirty (30) days after such meeting minutes are accepted by a majority of the Members.

  • For Closed Meeting Minutes Prepares written closed meeting minutes that include: The date, time, and place of the closed meeting The Board members present and absent A summary of discussion on all matters proposed or discussed The time the closed meeting was adjourned Upon request of a Board member: 1. Provides access to the closed session minutes at a reasonable time and place without disrupting District operations; 2. Supervises the access to the closed session minutes or delegates it to one of the following individuals in the District: a. The Recording Secretary, b. The Superintendent or designated administrator, or c. Any elected Board member; and 3. Logs the access in 2:220-E7, Access to Closed Meeting Minutes and Verbatim Recordings.

  • Meeting of Shareholders (a) Promptly after the date hereof, the Company shall take all action necessary in accordance with the GBCC and its Articles of Incorporation and by-laws to convene a meeting of shareholders ("Company Shareholders Meeting") to be held as promptly as practicable after the S-4 Registration Statement is declared effective by the SEC for the purposes of voting upon this Agreement and the Merger. Neither the Board of Directors of the Company nor any committee thereof shall, except as required by their fiduciary duties as determined in good faith (in reliance on the opinion of its outside counsel), withdraw or modify, or propose to withdraw or modify, in a manner adverse to Parent, the approval or recommendation by the Board of Directors of the Company or such committee of this Agreement or the Merger. Nothing contained in this Section 6.3(a) shall prohibit the Company from making any disclosure to the Company's shareholders if, in the good faith judgment of the Board of Directors of the Company (in reliance upon the opinion of its outside counsel), such disclosure is necessary for the Board of Directors to comply with its fiduciary duties under applicable law. The Company shall deliver to Parent, concurrent with the execution and delivery of this Agreement, the Voting Agreement executed by Szlam. (b) If necessary, Parent shall take all action necessary in accordance with the DGCL and its Certificate of Incorporation and by-laws to convene a meeting of stockholders (the "Parent Stockholders Meeting") to be held as promptly as practicable after the S-4 Registration Statement is declared effective by the SEC for the purposes of voting upon this Agreement and the Merger. Neither the Board of Directors of Parent nor any committee thereof shall, except as required by their fiduciary duties as determined in good faith (in reliance on the opinion of its outside counsel), withdraw or modify, or propose to withdraw or modify, in a manner adverse to the Company, the approval or recommendation by the Board of Directors of Parent or such committee of this Agreement or the Merger. Nothing contained in this Section 6.3(b) shall prohibit Parent from making any disclosure to Parent's stockholders if, in the good faith judgment of the Board of Directors of Parent (in reliance upon the opinion of its outside counsel), such disclosure is necessary for the Board of Directors to comply with its fiduciary duties under applicable law.

  • PRE-BID MEETING 3.1. The contracting Agency/Department will hold a pre-bid meeting at LOCATION on DAY, DATE and TIME

  • Meeting Space Union representatives may request the use of state property to hold union meetings. Upon prior notification, the Employer will provide meeting spaces where feasible. Such meetings will not interrupt state work and will not involve employees who are working. The Employer shall make space available for Union representatives to have confidential discussions with employees on an as needed basis subject to availability.

  • Preconstruction Meeting Furnish the names of the Certified Erosion and Sediment Control/Stormwater Supervisor, Certified Foremen, Certified Installers and Certified Designer and notify the Engineer of changes in certified personnel over the life of the contract within 2 days of change. Any company performing work for the North Carolina Department of Transportation has the ethical responsibility to fully disclose any reprimand or dismissal of an employee resulting from improper testing or falsification of records.

  • Meeting A copy of the decision shall be sent to the grievant and to the UFF grievance representative if the grievant elected self-representation or representation by legal counsel.

  • Meeting Attendance The Contractor shall attend such meetings of the Town relative to the Scope of Work set forth in Exhibit A as may be requested by the Town. Any requirement made by the named representatives of the Town shall be given with reasonable notice to the Contractor so that a representative may attend.

  • Meeting of Committee In the event of either party wishing to call a meeting of the Committee, the meeting shall be held at a time and place fixed by mutual agreement, however, such meeting to be held not later than 14 days after request has been received unless varied by mutual agreement.

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