Procedures of the University Tenure Committee. A quorum at all meetings will consist of six (6) members, plus the Chairperson. Decisions on recommendations will be reached by simple majority in an open and recorded vote, with the Chair voting only in the event of a tie. Committee members shall absent themselves from discussion and voting when applicants for whom they have prepared recommendations are considered. The Committee may request to meet with the applicant, their designate(s), or with anyone who has submitted recommendations. Deans/Directors who have prepared recommendations must appear before the Committee if requested. The applicant may appear before the University Tenure Committee, and may be accompanied by advisors/spokespersons. The applicant shall be informed of when witnesses are to appear before the University Tenure Committee, and shall have the right to be present, and to question evidence presented. The applicant may also call witnesses. The applicant may enlist the aid of the Union or CAUT. Nothing in this Article shall be construed as requiring a Member to appear before the Committee. Minutes of proceedings, the names of witnesses heard, and copies of evidence received, shall be available to members of the Committee and to the applicant. The Committee’s recommendations will normally be sent to the Vice-President by 15 December, with copies to applicants, Departments, Deans/Directors, and the Union. The Committee's recommendations shall include written reasons and signature lines for all Committee members. Recommendations shall be signed by each member of the Committee who supports the recommendation and rationale. Abstentions or dissenting viewpoints, including those who agree with the recommendation but do not agree with the supporting rationale, shall be supported by written reasons. The reasons must be substantive and clearly related to qualifications by rank and criteria for tenure and be sufficiently specific to enable the applicant to know the basis for the recommendation.
